WA0002-CN040615DALLAS COUNTY PUBLIC WORKS
CDBG FY 2002 COPPELL
FIRE HYDRANTS & WATER MAINS
BID NO. 2004-070-1491
TAB?.~. OF CONTENTS
PROPOSAL DOCUMENTS
NOTICE TO CONTRACTORS
PROPOSAL FORMS
PAYMENT AND PERFOP/,IANCE BONDS
COIv£KACT
MINORITY/WOMEN BUSINESS ENTERPRISE SPECIFICATIONS
CONTRACT DOCUMENTS
NOTICE TO CONTRACTORS
GENERAL PROVISIONS AND REGULATIONS
INDEX OF GOVERNING STANDARD SPECIFICATIONS,
PROVISIONS AND SPECIAL SPECIFICATIONS
SPECIAL PROVISIONS TO THE GOVERNING SPECIFICATIONS
SPECIAL SPECIFICATIONS
GENERAL NOTES
PROJECT INFORMATION SIGN SPECIFICATIONS
SPECIAL
REVISED NOTICE TO CONTRACTORS
DAIJ,AS COUNTY CDBG CONSTRUCTION
Sealed proposals (original and one copy) addressed to County Judge and Commissioners Court
for construction of the CDBG (Community Development Block Grant) Program FY 2002
Coppell Fire Hydrants & Water Mains Project in the City of Coppell, Dallas County, Texas, will
be received at the office of the Dallas County Purchasing Agent at Room 623 Dallas County
Records Building, 6th Floor, 509 Main Street, Dallas, Texas, until Two o'clock, P.M., Monday,
April 26~ 2004, and then publicly opened and read.
DESCRIPTION OF WORK TO BE DONE
Installation of 1,000 l.f. of 8-in.' and 40 l.f. of 6-in. water mains, 3 fire hydrants, and related
appurtenances, in Coppell, Dallas County, Texas, for the Golden Triangle Mobile Home
Park. There are 60-calendar days allocated for the total project.
A PRE-BID CONFERENCE will be held on Tuesda¥~ April 13, 2004, at 2:00 PM in the Public
Works Conference Room, 4~ Floor, Dallas County Adiminstration Building, 411 Elm Street,
Dallas, Texas.
Detailed plans and specifications of the work may be obtained for a $25.00 NON-REFUNDABLE
FEE at the office of the County of Dallas Director of Public Works at 411 Elm Street, 4th Floor,
Dallas, Texas. Documents may be obtained by mail upon receipt of a separate check in the
additional amount of $10.00, which is NON-REFUNDABLE for postage or handling charges. I__f
the bidder elects to have a courier service pick up plans and contract documents, the
courier MUST provide Dallas County with a contact person, phone number~ and fax
number for the bidder on the bidder's letterhead with the proper mailing address
indicated.
IF YOU ARE A SUB-CONTRACTOR TO THE LOW BIDDER, YOU MUST NOTIFY THE
PUBLIC WORKS OFFICE AT 214-653-7153.
A certified check, cashier's check, or Bidder's Bond for five percent (5%) of the amount of the
bid, made payable without recourse to the order of the County of Dallas, Texas, must accompany
each proposal (original and one copy), as a guaranty that the bidder, if successthl, will enter into a
contract and make bond in accordance with the requirements of the specifications. The right is
reserved by Dallas County to reject any and all proposals or to waive any irregularities in the bid
proposal when in the best interests of the County.
Proposals (original and one copy) shall be submitted in sealed envelopes marked "Bid No. 2004-
070-1491 for the Construction of CDBG FY 2002 Coppell Fire Hydrants & Water Mains
Project". All bids received will be retained by Dallas County and will not be returned to bidders.
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DALLAS COUNTY CDBG CONSTRUCTION
PROPOSAL
TO
Count~ ]'udge and Commissioners Court for Constru~on of CDBG FY' 2002 Cop.ocli Fire Hydrant~
~ project in the City of Coppell, Dsll~_~ County, Texas, in the Golden Triangle Mobile
Home Park.
The undersigned, as bidder. , deelare~ that the only persons or parties interested ih this
proposal as principals are those herein named', that this proposal is made without collusion with
any other person, firm or eorpord~ion~ that he hag carefully examined the form of
contract; instruction to bidders, profiles, grades, specifications, and the plans therein referred to,
and hi5 carefully examined the location, conditions and classes of materials of the proposed
work; and agree that he will provide all necessary machinery, tools, apparatus, and other
means of construction, and will do all the work and furnish all materials called for in the contract
and specifications, in the manner prescribed therein and according to the requirements of the
Engineer as therein set forth,
It is understood that the following quantities of work to be done are approximate only, and are
intended to serve as a guide in figuring out the bids.
It is further agreed that the quantities of work to be done and materials to be furnished may be
increased or diminished as. may be considered necessary, in the opinion of the Engineer, to
complete the work fully as planned and contemplated, and that all quantities of work, wh~ether
increased or diminished are to be performed at the unit prices set forth below excq>t as pro~ided
for in the specifications.
NOTE: :
Unit prices must be given on each item checked in the following schedule, regardless of
whether quantities are shown, and should any items be omitted, the right is reserved to
apply the lowest prices submitted by other bidders in payment of work done under this
proposal.
The undersigned agree~ and pl.edgesF-qi~ themselves to complete the work in full in 60
calendar days. Time to start within seven~fi-'(7~days after receipt of W6rk Order from Director of
Public Works.
The bond, given by the undersigned, in the amount of ~°t/o C~/4/3 dollars,
($ ) to secure a proper compliance with the terms and provisions of this
contract, and to insure and guarantee the work until final completion and acceptance, is hereto
attached and made a part hereof.
Received (THU)APR~2-"[~4 12:15
Accompanying this proposal is a certified check or Bidder's Bond payable to the order of the
County Judge of Dallas County, for: ~g> O-~ ~ ~gaxrt~T ,~(/LrffT Avt]O'
dollars, ($.,
). Said check to be returned to the bidder unless in case of the acceptance
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of the proposal _he_ shall fall to execute a contract and file a bond within seven (7) days. of its
acceptance, in which case the check is to become the property of said County and is to be
considered as payment for damages due to delay and other inconveniences suffered by said
County on account of the bidders's failure to execute contract, it is understood that the County of
Dallas, Texas, reserves the.right to rejectany and all bids.
The work to be done shall be accepted when fully completed to the entire satisfaction of the
County Director of Public Works and after having been subject to use for a period of not less than
thirty (30) days.
The undersigned wishes to list additional work of a similar character completed by him:
SIGNED:
NOTE
Signatures to comply with Paragraph 2.4 of these specifications.
PROPOSALFORM
_ HecelYed IMU/A~ 22 2004
Received (IHU)APR 22 2004 12:17
4ece~ved (tHU)^?R 22 2004 12:17
ece~veO ~IHU/A~R 22 2UU4 12:18
_ ~ecel.ved IIHU)APR 22 2004 12:18
Received (THU)APR 22 2004 12:18
~eceived
(THU)APR 22 2004 12:19
PAYMENT AND PERFORMANCE BONDS
DAI,I,AS COUNTY CDBG CONSTRUCTION
CONTRACTOR'S PAYMENT BOND
Bond No. 1007294
North Texas
KNOW ALL MENBY THESE PRESENTS, that Contracting, Inc. Contractor(s)
Of 4999 Keller Hasler Rd., Keller, TX Tarrant County, and State of Texas, as
Principal and Arch Insurance Company as Surety, are held and firmlY
bound unto the County of Dallas, State of Texas, obligee, in the penal sum of
One Hundred Seventy Five Thousar}dx [q~ ,v- -/.v nm Dollars; lawful
~noney of thc United States, to be paid to said County or its certain attorneys or assigns, for which
sums of money, well and truly to be paid, we bind ourselves, our heirs, successors, executors and
administrators, jointly and severally, firmly by these presents:
WHEREAS, the Principal has entered into a certain written contract
with the Obligee, dated the ~ day of ,JO~ ,200~, for
construction of CDBG FY 2002 Coppell Fire Hydrants & Water Mains project which contract is
hereby referred to and made a part hereof as fully~and to the same as if coPied at length herein.
NOW THEREFORE, the condition of this obligation is such that if the said bounden Principal
North Texas Contracting, Inc. shall pay all claimants supplying labor and
materials to him or a sub-contractor in the prosecution of the work, provided for in said contract,
then this obligation shall be void; otherwise to remain in full force and effect.
PROVIDED HOWEVER, that his bond is executed pursuant to the provisions of Article 5160 of
the Revised Civil Statutes of Texas as amended by Acts of the 56th Legislature, Regular Session,
1959, and all liabilities on this bond shall be determined in accordance with the provisions of said
Article to the same extent as if it were copied at length herein.
IN WITNESS WHEREOF, the Principal(s) and Surety(ies) have signed and sealed this instrument
this 154'~- dayof ,,]os~ ,20t, l~.
Done in the presence cC
North Texas Contracting, Inc.
Principal
Arch Insurance Company
BY: c:~'?~ :::~/O_,.~.~a~'j ~ ./
Corporate Surety
2711N. Haskell Ave., Suite 800
Address
Dallas. TX 75204
City/State
214/989-0nnn
Phone
BY: Robbi Morales
Attorney in Fact
Bond No. 1007294
DALLAS COUNTY CDBG CONSTRUCTION
North
CONTRACTOR'S PERFORMANCE BOND
KNOW ALL MEN BY -- THESE PRESENTS, that
~xl~t~a~t~a~ing, Inc. T~arra'r,t County, and State of Texas, as
Principal and Arch Insurance Company as Surety, are held
and firmly bound Unto the County of Dallas, State of'Texas, obligee, in the penal sum of
One Hundred Seventy Five Thousand. ~$ .
F~,ze nt,,~,~r,',t ~',~'ty g~'-,~,~ nn.-1 W~/~t3 ....... I, 17'~.547.00 ) DOllars, lawful
money of the United States, to be paid to said County or its certain attorneys or assigns, for which
sums of money, well and'truly to be paid, we bind ourselves, our heks~ successors, executors and
administrators, jointly and severally, firmly by these presents:
WHEREAS, the Principal has entered into a certain written contract
with the Obligee, dated the '~ day of ~J~ ,200~, for
construction of CDBG FY 2002' Coppell Fire Hydrants & Water Mains project which contract is
hereby referred to and made a part hereof as fully and to the same as if copied at length herein.
NOW,TI-IEREFORE, the condition of this obligation is such that if the said bounden principal
North Texa$ Contracting. Inc. shall in all things well and truly perform the
work in accordance with the plans and specifications and terms and conditions of the foregoing
contract, to be by them performed and within the time therein mentioned, then this obligation shall
be void; otherwise to remain in full force and effect. This Bond shall provide for the repair, and
for maintenance attendant thereto, of all defects due to faulty materials, workmanship, defects,
and failures that may appear within a period of two (2) years from the date of completion and
acceptance of the Work by the Commissioners Court, or such other period of time as may be
designated by the "Special Provisions".
PROVIDED HOWEVER, that his bond is executed pursuant to the provisions of Article 5160 of
the Revised Civil Statutes of Texas as amended by Acts of the 56th Legislature, Regular Session,
1959, and all liabilities on this bond shall be determined in accordance with the provisions of said
Article to the same extent as if it were copied at length herein.
1N WITNESS WHEREOF, the Principal(s) and Surety(ies) have signed and sealed this instmment
this t~x~ day of .Jo ~ ,200/~.
Done in the p~'esenee oi~
North Texas Contracting, Inc.
Principal
Arch Insurance Cpmpany
BY:
Corporate Surety
2711 N. Haskell Ave., Suite 800
Address
Dallas, TX 75204 214/989-0000
City/StYe Phone
BY: Robbi Morales
Attomeyin Fact
POWER 'OF ATTORNEY
Know All Men By These Presents:
That the Arch Insurance Company, a corporation organized and existing under the laws of the State of Missouri, having ts
principal office in Kansas City, Missouri (hereinafter referred {o as {he "Company") does hereby appoint
-- Don E. Cornell, Lisa M. Bonnot, Jerry P, Rose, Robbi Morales, Chris J. Kutter and~'
Luke J. Nolan Jr. of Dallas, TX (EACH) ·
_ Its true and lawful Afforney(s)-in~act, to make, execute, seal, and deliver from the dat6'0f ISsuanc~ of this pdWer for and
on its behalf es surety, and as its act and deed:
Any and all bonds and undertakings
_ EXCEPTION: NO AUTHORITY is granted to make, execute, seal and deliver bonds or undertakings that guarantee the
payment or collection of any promissory note, check, draft or letter of credit.
This authority does not permit the same obligation to be split In[o two or more bonds in order to bring each such bond
-- within the dollar limit of authority as Set forth ;bereln.
The Company may revoke this appo ntment at any time.
The execution of such bonds and undertakings In pursuance of these presents shall be as binding upon the said
Company as tully and amply to all intents and purposes, as If the same had been duly executed and acknowledged by Its
regularly elected officers at its principal offioa in Kansas City, Missouri.
This Power of Attorney is executed by authority of resolutions adopted by unanimous consent of the Board of Directors of
the Company on Mamh 3, 2003, true and accurate copies of which are hereinafter set forth and are hereby certified to by
the undersigned Secretary as being in full force and effect:
'VOTED, That the Chairman of the Board, the President, .or any Vice President, or their appointees designated In writing
_ and filed with the Secretary, or the Secretary shall have the power and authority to appoint agents and atterneys-in-fact,
and to authorize them to ex~.ute on behalf of the Company, and attach the seal of the Company thereto, bonds and
undertakings, recognizances, contracts of Indemnity and other writings, obligatory In the nature thereof, and any such
_ officers of the Company may appoint agents for acoaptance of process." ~
This Power of Attorney is signed, sealed and certified by facsimile under and by authority of the following resolution
adopted by.ttl.e.ut~anlm(~)o$.con~e.n~t .of th~ Board of D rectors of the Company on March 3, 2003:
~',~.~.,~ ,. , ,. ,~.-,,,',, ~,..
VOTED, That the signature of the Chairman of the Board, the President, or any Vice President, or their appointees
designated in writing and filed with the Secretary, and the signature of the Vice President, the seal of the Company, and
_ corllfloati[~ns by the Vice President, may be affixed by facsimile on any power of attorney or bond executed pursuant to
the resolution adopted by the Board of DireCtOrs On March 3, 2003, and any such power so executed, sealed and certified
With respect to anybond or undertaking to which It is attached, shall continue to be valid and binding upon the Company.
00ML0013 00 03 03
-- Page t of 2 Printed In U,8,A,
In TeStimony Whereof, the Company has caused this instrument to be Signed and Its corporate seal to be affixed by thetr
authorized officers, this 27th day of February ,20 04
Arch insurance Company
AtteSted and Certified
President
STATE OF PENNSYLVANIA SS
coUNTY OF PHILADELPHIA SS
I, Kate Maminkus, a Notary Public, do hereby certify that Edward M. Titus and Mary Jeanne Anderson personally known
to me to be the same parsons whose names are Vice Presidents of the Arch Insurance Company, a Corporation
organized and existing under the laws of the State of Missouri, subscribed to the foregoing instrument, appeared before
me this day in person and severally acknowledged that they being thereunto duly authorized Signed, sealed with the
corporate seal and delivered the said instrument as the free and voluntary act of said corporation and as their own free
and voluntary acts for the uses and purposes therein set forth.
Kathl~en Marctnk~Js, ~,lotary Public
My commission expireS 2-25-06
CERTIFICATION
' KATHLEEN MARCINKUS, .l',19,tary Pd011c
City of Philadelphia, Phila. County
J My Commission Exoires._=_. February 25, 2006
I, Edward M. Titus, ~Vlca President of the Arch Insurance Company, do hereby certify that the attached Power of Attorney
dated Februarv 17"' .2004. on behalf of the person(s) es llsted above ls a true and correct copy and that the same
has been in full force and effect since the date thereof and Is in.full force and effect on the date of this certificate; and I do
further certify that the said M.ary Jeanne Anderson, who ex .e~ut.ed ~.e Power..of .Att.o.m. ey. as. ~ Pres_k:l~e~_t, ~.on the
date of execution of the attad'~ed Power of Attomey the duly elec~ecl vine pres aero o~ me Arco ,nsuranco ~,ompa y.
IN TESTIMONY WHEREOF, I have hereunto subscribed my name and affixed the corporate seal of the Arch Insur~ce
Company on this day of ,20
~ Power of Attorney limits the acts of those named' therein to the bonds and undertakings speu-'lflcally named .therein
and they have no authority tO .bind the Company except In the manner and to the extent herein stated.
Home Office: Kansas City, MO
00ML0013 00 03 03
Page 2 of 2 Printed In U.S.A.
ARCH Insurance Company
NOTICE - DISCLOSURE OF TERRORISM PREMIUM
In accordance with the Termdsm Risk Insurance Act of 2002, we are providing this
disclosure notice for bonds on which Amh Insurance Company Is the surety.
DISCLOSURE OF PREMIUM
The portion of the premium attributable to coverage for terrorist acts certified under the
Act Is Zero Dollars ($0.00).
DISCLOSURE OF FEDERAL PARTICIPATiON IN PAYMENT OF TERRORISM
LO88E8
The United States will pay ninety percent (90%) of covered terrorism losses exceeding
ther applicable Insurer deductible.
ARCH Insurance Company
ARCH SuretT
TEXAS CONSUMER NOTICE
IMPORTANT NOTICE
To obtain information or make a complaint:
You may contact your agent at the telephone number provided on the Declarations page
of your policy.
You may contact the claims department of Arch Insurance Company, as provided below:
Arch Insurance Company
Attention: Mary Jeanne Anderson
3 Parkway Suite 1500
Philadelphia, PA 19102
1-800-472-8845
You may contact the Texas Department of Insurance to obtain information on
companies' coverages, rights or complaints at:
1-800-252-3439
You may write the Texas Department of Insurance:
P.O, Box 149104
Austin, TX. 78714-9104
FAX# (512) 475-1771
PREMIUM OR CLAIM DISPUTES:
Should you have a dispute concerning your premium or about a claim you should contact the
agent or the company first. If the dispute is not resolved, you may contact the Texas
Department of Insurance.
ATTACH THIS NOTICE TO YOUR POLICY:
This notice is for information only and does not become a part or condition of the attached
document.
(Ed. 4/03)
Printed in U.S.A.
CONTRACT
DALLAS COUNTY CDBG CONSTRUCTION
CONTRACT
This agreement, made purs~uant to Court Order No. Zt;:i:g[~- ~'~ dated the ~ day of
,~ld~.,~ ,20~ 15~r~ , by and between Dallas County, Texas; represented by its County
J.ud~ge and Commissioners Court, Party of the First Part, and
~ 111~O4: ~Je~hereinaRer called the Contractor, his their executor, administrator,
heirs, successors or assigns, Party of the Second Part:
WlTNESSETH that WHEREAS, the Dallas County, known as the Party of the l~irst Part, desires
to contract for the construction of CDBG FY 2002 Coppell Fire Hydrants & Water Mains project
in the said Dallas County, in accordance with the provisions of the State Statutes and of the
Notice to Contractors, Specifications, Proposal and Plans marked n/a annexed thereto, and
made a part hereof, and
WHEREAS, the Party of the Second Part has beep engaged in and now does such Work and
represents that he is fully equipped, competent and capable of performing the above described and
outlined Work, and is ready and willing to perform such Work in accordance with the provisions
of the attached Notice to Contractors, Specifications, Proposal and Plans, marked n/a.
NOW, THEREFORE, IT IS MUTUALLY AGREED by and between the aforesaid parties hereto
that for and in consideration of the prices and agreement mentioned in the proposal hereto
attached and made a part of this Contract, the said Contractor agrees to do, at his own proper cost
and expense, all the Work necessary for the construction of CDBG FY 2002 Coppell Fire
Hv'drants & Water Mains project in Dallas County, in accordance with the provisions of the
attached Notice to Contractors, Specifications, Proposal and Plans which are all hereby made a
part of this Contract, and in full compliance with all of the terms of the Specifications and the
requirements of the Engineer.
The said Contractor further agrees to begin Work on or before ~J'~"t ~ ,200~nd to
complete same in 60 calendar days.
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And said County, in consideration of the full and true performance of the said Work by said
Contractor, hereby agrees and binds itself to pay to said Contractor the prices set forth in the
attached Proposal. and in the manner provided in the attached Specifications.
The Contractor EXPRESSLY WARRANTS that he has employed no third person to solicit or
obtain this contract in his behalf, or to cause or procure the same to be obtained upon
compensation in any way contingent, in whole or in part, upon such procurement and that he has
not paid, or promised or agreed to pay, to any third person, in consideration of such procurement,
or in compensation for services in connection therewith, any brokerage, commission, or
percentage upon the amount receivable by him hereunder, and that he has not, in estimating the
contract price demanded by him, included any sum by reason of any such brokerage, commission
or percentage; ~ind that all monies payable to him hereunder are free from all obligations of any
other person or services rendered, or supposed to have been rendered, in the procurement of this
contract, The Contractor ,further agrees that any break of this warranty shall constitute adequate
cause for the annulment of this contract by the Party of the First Part and that the Party of the
First Part may retain for its own use from any sums due or to become due thereunder an amount
equal to any brokerage, commission, or percentage so paid or agreed to be paid.
IN WITNESS WHEREOF, the Parties hereto have set their hands on this the I .~,~10_ day of
,20 .
APPROVED:
DALLAS COUNTY, TEXAS
Party of the First Part:
C Y JUDGE
Party of the Second Part:
MINORITY / WOMEN BUSINESS SPECIFICATIONS FOR BID
DAI,LAS COUNTY COMMISSIONERS COURT
MINORITYfWOMEN BUSINESS SPECIFICATIONS
TE. O~
IRVIN HICKS
M/WBE COORDINATOR
(214)653-6018
MINORITYfWOMEN
BUSINESS SPECIFICATIONS
FOR BIDs/RFps
I. POLICY STATEMENT Dallas County is wholly committed to developing, establishing, maintaining,
and enhancing minority involvement in the total procurement process. It is the policy of Dallas County to
involve qualified minority/women-owned businesses to the greatest extent feasible in the County's
procurement of goods, equipment, services, and construction projects. The County, its contractors, their
suppliers and subcontractors, and vendors of goods, equipment services, and professional services shall not
discriminate on the basis of race, color, religion, national origin, handicap, or sex in the award and/or
performance of contracts. However, ~ompetifion and quality of work remain the ultimate "yardstick" in
contractor, subcontractor, vendor, service, professional service, and supplier utilization. All vendors,
suppliers, professionals, and contractors doing business or anticipating doing business with Dallas County
shall support, encourage, and implement affirmative steps toward our common goal of establishing equal
opportunity for all citizens of Dallas County.
II. REQUIREMENT OF ALL BIDDERS Each fuTn responding to this solicitation shall be required to
submit with their bid information regarding minority/women business participation in this project. This
would include:
Check upon completion (forms at~ached):
[ ] 1. Compliance with Dallas County's Good Faith Effort Policy.
[ ] 2. MBE/WBE Participation Report Form.
[ ] 3. A Letter of Assurance A or a Letter of Assurance B.
[ 1 4. MBE/WBE Identification.
[ ] 5. Vendor Statistical Repor~ (must also be submitted on subcontractors ~with 20% or more of the
[ ] 6. Dallas County MJWBE Payment Report.
Note
In the event lhat the awarded vendor is authorized to subcontract and commits effort Io
utilize minority and/or women owned businesses as subcontractors, the name, address and
telej~hone number of the actual subcontractor(s) with actual dollar awards to these
subcontractors must be submitted to the Purchasing Department within frye (5) working
daysafterbidsareopened. Onceworkcommences, theawardedvendorOrime
contractor) must submit an M/WBE subcontractor status payment report (attached) with
each payment invoice before payments will be authorized for release.
10F7
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1. GOOD FAITH EFFORT
Prior to an award, all bidders/proposers Will be required to document a "Good Faith Effort" to secure
minority/women-owned businesses as subcontractors/subconsultants. In the case of some construction
projects, this documentation may be submitted after award of the contract, for those subcontract areas
occurring later in the construction process. However, if the successful bidder does not document a "Good
Faith Effort" in secmSng minority/women-owned businesses, a representative of the company must appear
before the Dallas County Commissioners Court and explain the situation and answer any questions raised by
the Court.
Fulfillment of the "good faith effort" can be accomplished by:
1. Attendance of pre-bid/pre-proposal conference, as scheduled by the County.
Efforts to follow-up initial solicitation of interest by contacting minority/women-owned
from to determine with certainty whether these firms are interested.
Efforts made to select portions of thc work proposed to be performed by minority/women-
owned firms in order to increase the likelihood of achieving participation (including, where
appropriate, breakdown of subcontracts into economically feasible units to facilitate
participation).
Documenting each minority/woman-owned lmm contacted, the conclusion or decision
regarding inclusion and reasons for the conclusions.
Efforts to assist the minority/women-owned firms contacted that needed assistance in
obtain/ag bonding, lines of credit or insurance.
6. Efforts that demonstrate that the contractor effectively used the services of available
community organizations, contractor's groups, local, state and federal small businesses,
minority/women business assistance offices and other organizations that provide assistance
and placement of minority/woman-owned businesses.
Title: ~
Date:
20F7
- Minority/Women Business Specification
[3.]
LETTERS OF ASSURANCE
Letter Of Assurance "A"
The undersigned bidder/proposer hereby assures that our finn will meet or exceed submitled M/WBE goals and shall demonstrate
and document a Good Faith Effort to comply with the Dallas County Minority and Womun-Owned Business Enterprises ia
suba0ntraet/subconsultant awards. The undersigned further agrees that any deviation from the initial goals will be done so only with
the concurrence of Dallas County.
Name Of Company '~ / ' Sig~, a/~r, e Title (Officer of firm) Date
O._rr
Letter Of Assurance "B"
The undersigned bidder/prop?sar hereby certifies that our firm will perform the eentraat:
L_] with our own work forces, and submit information sufficient to demonstrated that it is our normal'business practice to do so. or
ill without the services ofM/WBE subcontraotors/subconsultants. The undersigned further submits Glee documented attempt(s).
iName Of Company Signature Title (Officer of firm) Dace
NOTE: Each propoxer will be required W sign one of the above letters of assurance which should be returned with proposal
[4.]
PRIME CONTRACTOR MBE/WBE IDENTIFICATION
Minority Business Enterprise (IvlBE} - The bidder/proposer represents that it:
L] is, [~] is not a minority-owned business, NCTRCA* #
Women Business Enterprise (WBE) - The bidder/proposer represents that it:
L] is, [~ is not a women-owned business, NCTRCA* #
NCTRCA North Central Texas Regional Certification (must be certified, by)
DALLAS COUNTY'
M.a.LE
TOTAL
4.5
17
ltl
OTHER
COURT ORDER
ORDER WO.
DATE
,JUN - 8 200/
STATE OF TEXAS
COUNTX OF DALLAS
BE IT REMEMBERED, at a regular meeting of the Commissioners
held on the 8th day of June
John Wiley Price, O~m~issioner of District No. 3
Court of Dallas County· Texas·
· 2004, on motion made by
· and
seconded by MiKe Cantrell~ C~m&ssioner of District No. 2
the following order was adopted:
WHEREAS, the mat~er set forth below was briefed today bcforo Comrai~iun~s Court on June 8, 2004; and
WHEREAS,
fimdiag for desiga eed coastructiun in the amount of $94,316.00 of which $74,111 is availab!e for construotlun was approved
for the CDBG Coppell Fire Hydnmts & Water Mains project in FY 2002 and 2003 for the installation of 8' and 6" water
mains complete with tiLrec hydrants for the City of Coppell Golden Triangle Mobile Home Park in District No. 4; and
bids were received for the project un April 26, 2004, with North Texas Contracting, Inc., submitting the best and lowest
bid in the amount of $175,547.00; and
a shortfall of $101,436.00 will require fuading from the City of Coppell to construct the project via aa executed Inter-Local
Agrecm~nt betwe~a Dallas County and the City of Coppoll ~'tablishiag a Dallas Couaty esS'Ow account subject to th~ City
of Coppell's approval of funding the $101,436.00 shortfall at the June 8, 2004 City Council meeting; and
%VII~REAS, a ~pom fxom thc l%finority/Women Owned Busincss Enterp~sc Offic~ was attached in thc Briefing Memorandum; and
WHEREAS, thc Dir~tor of Public Works and the DLn~otor of Pla--;-g & l)~velopmunt concur with the bid amount and ro'~ommand a
construction contract be awarded to Nm'th Texas Contracting, Inc., in the amotmt of $175,547.00 contingent upon the City
of Coppcll's approval at the June 8, 2004 City Council meeting of funding the $101,436.00 shortfall, and that thc County
3udge ex.ute same,
FI' IS 'I'H~REFORE ORDERED, ADJUDGED AND DECREED by the Dallas County Commi~nioner~ Court that the County Judg~
is hereby authorized and dir~ted to ex.utc a consixucfion oontract with North Texas Cuntrac~ng, Inc., for the ias~dlatiun of thc CDBG
Copi~ll Fi~ Hydrants & Wator Mains proj~t ia an emount not-to-exc~:nxl $175,547.00 to b~ paid from the CDBG Copl~ll funds as follows:
Orecl~ No. 09326 and 09413, FY 2002 and 2003, in the emunnts of $57,532.00 and $16,579.00, res~cly, for a total CDBG funds ammmt
of $74,111.00, and a Dallas County eecrow fund aecunnt for the City of Cogpell ia thc amount of $101,436.00 contingent upon thc City of
Coppell's approval of funding the $101,436.00 shortfall at thc June 8, 2004 City Council meeting.
DONE IN OPEN COURT, thi the 8th ?~Y of June ~~
' ~o~nt~ ~f~dge Dis riot
District 1~
For ~ol~rov~: aC.~'/ // // ~ , $~ t t /
-' ' ; Do d, . Holzwarth, P.E. A/~ rI e.k Loe si)erg
' ~D~ect~r of Public Works ~' Director of planning & Develo~
DALLAS COUNTY
PUBLIC WORKS
.. Bid No. 2.004-070-1491
DALLAS COUNTY, TEXAS
DEPARTMENT OF PUBLIC WORKS
ADDENDUM NO. 1~ DATED APRIl. 21~ 2004
CDBG FY 2002 COPPELL FIRE HYDRANTS & WATER MAINS
FOR BID OPENING APRIl, 26, 2004 (CHANGED)
The following additions, deletions, and/or revisions to the plans, proposal, and/or specifications shall
become a par~ of the contract and thereby constitute additional information and/or clarifications to
bidders. Each bidder at the end of the proposal, and on the outside oftbe submitted sealed proposal
envelope, shall enter a statement of receipt of any and all addenda:
PLAN CHANGES
1. 'Sheet C0.2, under GENERAL NOTES FOP, WATER, MAIN CONSTRUCTION, add the
following notes:
16. Contractor is to protect all trees; stria adherence to the City of Coppell's Tree
Preservation Ordinance is required; trees shall not be removed without the written
permission of the Dallas County Public Works Project Manager.
17. Initial sawcutting of asphalt pavement shall be subsidiary to the construction of the water
mains.
18. Flowable Backfill after placement in trench shall remain protected from vehicular traffic
for a minimum of 2 days prior to asphalt overlay work.
19. The intersection of Park Street, a private street, and Oak Lawn Street, a private street,
simll remain open at all times for local traffic during construction with a minimum access
lane width of 15' by steel plating, etc., and shall be subsidiary to the construction of the
water mains.
20. Landscaping that is damaged during construction shall be replaced to original condition
by the Contractor.
21. City facilities that are damaged during construction shall be repaired or replaced to
original condition by the Contractor.
411 Elm Street, 4t~ Floor Dallas, Texas 751102 214-653-7151 Fax 214-653-6445
Sheet C0.2, under SUMMARY OF ESTIMATED QUANTITIES - WATER MAIN, add
Item Numbers 1-19, 1-20, 1-21, 1-22,1-23, 1-24, and 1-25, and their respective Descriptions,
Units, and Quantities as per the attached Bid Sheets in the Proposal Form marked
ADDENDUM NO. 1, APRIL 21, 2004.
Sheet Cl.1, in the plan near the construction eallout note for Sta. 0+09,31 LINE "W-I",
delete the "12" Bore Encasement" note; in the profile delete both "12" Bore" notes.
Sheet Cl.1, in the~ plan in the "12" Haekberry, 12" Post Oak, 8" Dead Tree" construction
callout note for LINE "W-I", delete the "To Be Removed" note.
Sheet C4.1, revise Detail No. 2, Asphalt Pavement Removal & Replacement for LINE W-2
to read "COMPACTED #I 0 CHAT ROCK" in lieu of Compacted Crushed Stone.
PROPOSAL DOCUMENT CHANGES
In the REVISED NOTICE TO CONTRACTORS, in the introductory paragraph, revise as
follows: "Sealed proposals (original and one copy).., will be received at the office of the
Dallas County Purchasing Agent..., Monday, April 26, 2004 and then publicly opened and
read."
Also, in the next to last paragraph, revise as follows: "... made payable without recourse to
the order of the County of Dallas, Texas, must accompany each proposal (original and one
copy)..."
Also, in the last paragraph, revise as follows: "Proposals (original and one copy) ..."
All BID SHEETS in the PROPOSAL FORM are hereby deleted and replaced with the BID
SHEETS in the PROPOSAL FORM marked ADDENDUM NO. I, APRIL 21, 2004,
attached.
The CONTRACTOR'S PERFORMANCE BOND is hereby deleted and replaced with the
PERFORMANCE BOND, and more particularly in the fourth paragraph revise as follows:
"... otherwise to remain in full force and effect. This Bond shall provide for the repair, and
for maintenance attendant thereto, of all defects due to faulty materials, workmanship,
defects, and failures that may appear within a period of two (2) years from the date of
completion and acceptance of the Work by the Commissioners Court, or such other period
of time as may be designated by the "Special Provisions".
CONTRACT DOCUMENT CHANGES
In the REVISED NOTICE TO CONTRACTORS, in the introductory paragraph, revise as
follows: "Sealed proposals (original and one copy).., will be received at the office of the
Dallas County Purchasing Agent ..., Monday, April 26, 2004 and then publicly opened and
read."
In the GENERAL PROVISIONS AND REGULATIONS, ITEM 2 - INSTRUCTIONS TO
BIDDERS, ITEM 2.5 - PROPOSAL GUARANTY, first paragraph, revise as follows: "and
payable unconditionally to the County of Dallas, Texas."
Also, in the first paragraph, revise as follows: "execute the Contract, fumish the required
Bonds within seven (7) days.after the award of said Contract :.." :'.-.. ·
In the GENERAL pROVIsIoNS AND REGuLATIONS, ITEM 3 - AWARD AND
EXECUTION OF. .CONTRACT, ITEM 3.4 - SURETY BONDS AND INSURANCE, (a)
performance Bond, revise as follows: "... may appear within a period of two (2) years from
the date of completion..."
In the GENERAL NOTES FOR WATER MAIN CONSTRUCTION, add the following
notes:
16. Contractor is to protect all trees; strict adherence to the City of Coppell's Tree
Preservation Ordinance is required; trees shall not be removed without the written
permission of the Dallas County Public Works Project Manager.
17. Initial sawcutting of asphalt pavement Shall be subsidiary to the construction of the water
mains.
18. Flowable Backfill after placement in trench shall remain protected from vehicular traffic
for a minimum of 2 days prior to asphalt overlaY Work. '
19. The intersection of Park Street, a private street, and Oak Lawn Street, a private street,
shall remain open at all times for local traffic during construction with a minimum access
lane width of 15' by steel plating, etc., and shall be subsidiary to the construction of the
water mains.
20. Landscaping that is damaged during construction shall be replaced to original condition
by the Contractor.
21.City facilities that are damaged during construction shall be repaired or replaced to original
condition by the Contractor.
Abel V. Saldaha, P.E.
Project Manager
Director of Public Works
Engineering and Construction Division
Donald R. Holzwarth, P.E.
Director of Public Works
Attachments:
Revised Notice To Contractors
Proposal ·
Proposal Form (Bid Sheets)
Payment Bond
Performance Bond
Contract
word fde: Coppelik~.dd#1 04212004
REVISED NOTICE TO CONTRACTORS
DAI J,AS COUNTY CDBG CONSTRUCTION
Sealed proposals ~ addressed to County Judge and Commissioners Court
for construction of the CDBG (CommUnity DeVelopment Block Grant) Program FY 2002
Coppell Fire Hydrants & Water Mains Project in the City of Coppell, Dallas County, Texas, will
be received at the office, of the Dallas County Purchasing Agent at Room 623 Dallas County
Records Building, 6th Floor, 509 Main Street, Dallas, Texas, until Two o'clock, P.M., Monda¥~
April 26~ 2004, and then publicly opened and read.
DESCRIPTION OF WORK TO BE DONE
Installation of 1,000 I.f. of S-in. and 40 l.f. of 6-in. water mains, 3 fire hydrants, and related
appurtenances, in Coppell, Dallas County, Texas, for the Golden Triangle Mobile Home
Park. There are 6._Q-calendar days allocated for the total project.
A PRE-BID CONFERENCE will be held on Tuesda¥~ April 13~ 2004, at 2:00 PM in the Public
Works Conference Room, 4' Floor, Dallas County Adiminstration Building, 411 Elm Street,
Dallas, Texas.
Detailed plans and specifications of the work may be obtained for a $25.00 NON-REFUNDABLE
FEE at the office of the County of Dallas Director of Public Works at 411 Elm Street, 4* Flo°r,
Dallas, Texas. Documents may be obtained by mail upon receipt of a separate check in the
additional amount of $10.00, which is NON-REFUNDABLE for postage or handling charges. I_f
the bidder elects to have a courier service pick up .nlan~ and contract documents~ the
courier MUST provide D~II~ County with a contact person~ phone number~ and fax
mlmber for the bidder on the bidder's letterhead with the proper mailing address
indicated.
I~ YOU ARE A SUB-CONT~CTOR TO THE LOW BIDDER, YOU MUST NOTWY THE
PUBLIC WORKS OFFICE AT 214-653-7153.
A certified check, cashiers check, or Bidder's Bond for five percent (5%) of the amount of the
bid, made payable without recourse to the order of the County of Dallas, Texas, must accompany
each proposal {~g,~l~[&g$~/~ as a guaranty that the bidder, if successful, will enter into a
contract and make bond in accordance with the requirements of the specifications. The fight is
reserved by Dallas County to reject any and all proposals or to waive any irregularities in the bid
proposal when in the best interests of the County.
Proposals ~ shall be submitted in sealed envelopes marked "Bid No. 2004-
070-1491 for the Construction of CDBG FY 2002 Coppell Fire Hydrants & Water Mains
Project". All bids received will be retained by Dallas County and will not be returned to bidders.
DALLAS COUNTY CDBG CONSTRUCTION
PROPOSAL
· TO
County Judge and Commissioners Cour~ for Construction of CDBG FY 2002 CoppeH Fire Hydrants
& Water Mains project in .the City of Coppell, Dallas County, Texas, in the Golden Triangle Mobile
Home Park.
The undersigned, as bidder , declare that the only persons or parties interested in this
proposal as principals are those herein named; that this proposal is made without collusion with
any other person, firm or corporation; that he ha__ carefully examined the form of
contract; instruction to bidders, profiles, grades, specifications, and the plans therein referred to,
and ha carefully examined the location, conditions and classes of materials of the proposed
work; and agree that he will provide all necessary machinery, tools, apparatus, and other
means of construction, and will do all the work and furnish all materials called for in the contract
and specifications, in the manner prescribed therein and according to the requirements of the
Engineer as therein set forth.
It is understood that the following quantities of work to be done are approximate only, and are
intended to serve as a guide in figuring out the bids.
It is further agreed that the quantifies of work to be done and materials to be furnished may be
increased or diminished as may be considered necessary, in the opinion of the Engineer, to
complete the work fully as planned and contemplated, and that all quantities of work, whether
increased or diminished are to be performed at the unit prices set forth below except as provided
for in the specifications.
NOTE:
Unit prices must be given on each item checked in the following schedule, regardless of
whether quantities are shown, and should any items be omitted, the right is reserved to
apply the lowest prices submitted by other bidders in payment of work done under this
proposal.
The undersigned agree and pledge himself, themselves to complete the work in full in 60
calendar days. Time to start within seven (7) days after receipt of Work Order from Director of
Public Works.
The bond, given by the undersigned, in the amount of .dollars,
($. .) to secure a proper compliance with the terms and provisions of this
contract, and to insure and guarantee the work until final completion and acceptance, is hereto
attached and made a part hereof.
Accompanying this proposal is a certified check or Bidder's Bond payabl.e to the order of the
County Judge of Dailas County, for:
dollars, ($
). Said check to be returhed to the bidder unless in case of the acceptance
of the proposal _he_ shall fail to execute a contract and file a bond within seven (7) days of its
acceptance, in which case the check is to become the property of said County and is to be
considered as payment for damages due to delay and other inconveniences suffered by said
County on account of the bidders's failure to execute contract, it is understood that the County of
Dallas, Texas, reserves the fight to reject any and all bids.
The work to be done shall be accepted when fully completed to the entire satisfaction of the
County Director of Public Works and after having been subject to use for a period of not less than
thirty (30) days.
The undersigned wishes to list additional work ora similar character completed by him:
SIGNED:
BY:
ADDRESS:
NOTE:
Signatures to comply with Paragraph 2.4 of these specifications.
PAYMENT AND PERFORMANCE BONDS
DALLAS COUNTY CDBG CONSTRUCTION
CONTRACTOR'S PAYMENT BOND
KNOW ALL MEN BY THESE pRESENTS, that Contractor(s)
of County, and State of Texas, as
Principal and as Surety, are held and firmly-
bound unto the County of Dallas, State'of Texas, obligee, in the penal sum of
($ ) Dollars, lawful
money of the United States, to be paid to said County or its certain attorneys or assigns, for which
sums of money, well and truly to be paid, we bind ourselves, our heirs, successors, executors and
administrators, jointly and severally, firmly by these presents:
WHEREAS, the Principal .has entered into a certain written contract
with the Obligee, dated the day of ,20 , for
construction of CDBG FY 2002 Coppell Fire Hydrants & Water Mains project which contract is
hereby referred to and made a part hereof as fully and to the same as if copied at length herein.
NOW THEREFORE, the condition of this obligation is such that if the said bounden Principal
shall pay all claimants supplying labor and
materials to him or a sub-contractor in the prosecution of the work, provided for in said contract,
then this obligation shall be void; otherwise to remain in full force and effect.
PROVIDED HOWEVER, that his bond is executed pursuant to the provisions of Article 5160 of
the Revised Civil Statutes of Texas as amended by Acts &the 56th Legislature, Regular Session,
1959, and all liabilities on this bond shall be determined in accordance with the provisions of' said
Article to the same extent as if it were copied at length herein.
IN WITNESS WHEREOF, the Principal(s) and Surety(les) have signed and sealed this instrument
this day of ,20
Done in the presence of.'
BY:
Corporate Surety
BY:
Contractor Address
Principal City/State Phone
BY:
Attorney in Fact
DALLAS COUNTY CDBG CONSTRUCTION
CONTRACTOR'S PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS, that
Contractor(s) of County, and State of Texas, as
Principal and as Surety, are held
and firmly bound unto the County of Dallas, State of Texas, obligee, in the penal sum of
($ ) DOllars, lawful
money of the United States, to be paid to said County or its certain attorneys or assigns, for which
sums of money, well and ~ruly to be paid, we bind ourselves, our heirs~ successors, executors and
administrators, jointly and severally, firmly by these presents:
WHEREAS, the Principal has entered into a certain written contract
with the Obligee, dated the day of~ ., 20 , for -
construction of CDBG FY 2002 Coppell Fire Hydrants & Water Mains project which contract is
hereby referred to and made a part hereof as fully and to the same as if copied at length herein.
NOW, THEREFORE, the condition of this obligation is such that if the said bounden principal
shall in ail things well and truly perform the
work in accordance with the plans and specifications and terms and conditions of the foregoing
contract, to be by them performed and within the time therein mentioned, then this obligation shall
be void; otherwise to remain in full force and effect. This Bond shall provide for the repak, and
for maintenance attendant thereto, of all defects due to faulty materials, workmanship, defects,
and failures that may appear within a period of two (2) years from the date of completion and
acceptance of the Work by the Commissioners Court, or such other period of time as may be
designated by the "Special Provisions".
PROVIDED HOWEVER, that his bond is executed pursuant to the provisions of Article 5160 of
the Revised Civil Statutes of Texas as amended by Acts of the 56th Legislature, Regular Session,
1959, and all liabilities on this bond shall be determined in accordance with the provisions of said
Article to the same extent as if it were copied at length herein.
IN WITNESS WHEREOF, the Principal(s) and Surety(ies) have signed and sealed this instrument
this day of ., 20
Done in the presence of.'
BY:
Corporate Surety
BY:
Contractor Address
Principal City/State Phone
BY:
Attorney in Fact
DALLAS COUNTY CDBG CONSTRUCTION
CONTRACT
This agreement, made pursuant to Court Order No. dated the day of
,20 , by and between Dallas County, Texas, represented by its County
Judge and Commissioners Court, Party of the Fkst Part, and
hereinafter called the. Contractor, his their executor, administrator,'
heirs, successors or assigns, Party of the Second Part:
WITNESSETH that WHEREAS, the Dallas County, known as the Party of the First Part, desires
to contract for the construction of CDBG FY 2002 Coppell Fire Hydrants & Water Mains project
in the said Dallas County, in accordance with the provisions of the State Statutes and of the
Notice to Contractors, Specifications, Proposal and Plans marked n/a annexed thereto, and
made a part hereof, and
WHEREAS, the Party of the Second Part has been engaged in and now does such Work and
represents that he is fully equipped, competent and capable of performing the above described and
outlined Work, and is ready and willing to perform such Work in accordance with the provisions
of the attached Notice to Contractors, Specifications, Proposal and Plans, marked n/a.
NOW, THEREFORE, IT IS MUTUALLY AGREED by and between the aforesaid parties hereto
that for and in consideration of the prices and agreement mentioned in the proposal hereto
attached and made a part of this contract, the said Contractor agrees to do, at his own proper cost
and expense, all the Work necessary for the construction' of CDBG FY 2002 Coppell Fire
Hydrants & Water Mains project in Dallas County, in accordance with the provisions of the
attached Notice to Contractors, Specifications, Proposal and Plans which are all hereby made a
part of this Contract, and in full compliance with all of the terms of the Specifications and the
requirements of the Engineer.
The said Contractor further agrees to begin Work on or before
complete same in 60 calendar days.
,20 , and to
And said County, in consideration of the full and tree performance of the said Work by said
Contractor, hereby agrees and binds itself to pay to said Contractor the prices sct forth in the
attached Proposal. and in the manner provided in the attached Specifications.
The Contractor EXPRESSLY WARRANTS that he has employed no third person to solicit or
obtain this contract in his behalf, or to cause or procure the same to be obtained upon
compensation in any way contingent, in whole or in part, upon such procurement and that he has
not paid, or promised or agreed to pay, to any third person, in consideration of such procurement,
or in compensation for services in connection therewith, any brokerage, commission, or
percentage upon the amount receivable by him hereunder, and that he has not, in estimating the
contra¢t price demanded by him, included any sum by reason of any such brokerage,' ¢ommission
or percentage; ~nd that all monies payable to him hereunder are free frOm all obligations of any
other person or services rendered, or supposed to' have been rendered, in the procurement of this
contract. The Contractor further agrees that any break of this warranty shall constitute adequate
cause for the annulment of this contract by the Party of the First Part and that the Party of the
First Part may retain for its own use from any sums due or to become due thereunder an amount
equal to any brokerage· commission, or percentage so paid or agreed to be paid.
IN WITNESS WHEREOF, the Parties hereto have set their hands on this the · 20
day of
APPROVED:
DALLAS COUNTY, TEXAS
Party of the First Part:
DIRECTOR OF PUBLIC WORKS
BY:
COUNTY JUDGE
Party of the Second Part:
BY:
TITLE