ST0301-CS040819COl'FELL
BETHEL & COPPELL
ROAD RECONSTRUCTION
Project Update
Thursday, August 19, 2004
AGENDA
LIST OF ATTENDEES
Freese and Nichols, Inc.:
Tricia Hatley, P.E. (THH)
Sam Meisner (SAM)
Bow Lin (BJL)
City of Coppell:
Ken Griffin, P.E.
Suzan Taylor
Keith Marvin, P.E.
TECHNICAL
1. General Update and Review Items
2. Bethel Road Bridge Alternatives
3. Easement Discussion
4. Coppell Road Sanitary Sewer
5. Discussion on Culverts
6. Discussion on 60% Submittal Comments
7. Revised Project Schedule
2:00 pm
THH
THH/BJL
THH/SAM
THH/SAM
THH/SAM
THH/SAM
THH
CLOSE/ADJOURN 3:00 pm
%w
INNOVATIVE APPROA CHES...PRA CTICAL RESULTS
MEETING MINUTES
Project:
Subject:
Recorded By:
Date:
Location:
Attendees:
Handouts:
Bethel Road/Coppell Road Reconstruction Meeting Minutes No. 1
City of Coppell, Texas
Meeting Minutes from August 19, 2004 Progress Meeting
Sam Meisner, Tricia Harley
August 19, 2004
Coppell City Hall, Conference Room
City of Coppell (CITY)
Ken Griffin (KG), Suzan Taylor (ST) and Keith Marvin (KM)
Freese and Nichols (FNI)
Tricia Hatley (THH), Sam Meisner (SAM), Bow Lin (BJL), Tony Diaz (AD)
None
The following reflects our understanding of the items discussed during the subject meeting. If
you do not notif3, us within five working days, we .,iii assume that you are in agreement with our
understanding.
Item Description Action By
1.00 TECHNICAL
1.01 Introductions
The meeting began at approximately 2:15 pm.
1.02 Bethel Road Bridge Alternatives
It was decided that the bridge would be replaced. The existing bridge
will be demolished, but during construction of the new bridge the south
half of the bridge will remain in service for one-way traffic. This will
create the need for a temporary traffic signal. The proposed bridge will
be located to the north and the approaches to it will be realigned
accordingly. Depending on the location, the existing sanitary sewer lift
station may be relocated. FNI will prepare an exhibit for a presentation to FNI
thc City Council showing the proposed bridge aligranent. FNI will
determine the additional ROW needed.
1.03 I Construction Easements
Freese and Nichols. Inc. - Engineers · Environmental Scientists - Architects
1701 N. Market SL · Suite 500 LB51 · Dallas, Texas 75202
214-920-2500 * Fax214-920-2565
[CPL03243]C:\Documents and Settings\staylor\Local Settings\Temp\meeting minutes081904.doc
~ESE-rq~CHOt_$ I N N O I/,4 T I V E ~4 P P R O ~4 C H E S ... P R /t C T I C A L RESULTS
KG informed FNI that the City will not pursue any temporary
construction easements for this project. The City will contact property CITY
owners and reach an agreement for any disruption to private property.
1.04 Old Coppell Plan
The specific style of any lighting included in the project will be
determined as part of the Old Coppell Plan. FNI will include lighting in FN1
the plans and specifications
1.05 Right-of-Way
The proposed ROW should be 1' from the edge of the proposed sidewalk
The prescriptive ROW is described in the ROW documents and includes
a table with area of prescriptive ROW and proposed ROW.
FNI will look at revising ROW documents as necessary for the FNI
realignment of the Bethel Rd bridge.
1.06 Landscaping
FNI should be careful in the placement of proposed trees to avoid any
sight obstruction to drivers in the on-street parking stalls. Care should FNI
also be exercised in the placement of trees with respect to ADA/TAS
requirements.
1.07 Parking in Downtown
The City plans to construct a major parking facility near the comer of
Bethel Rd and S. Coppell Rd. This parking lot would be used to
supplement parking in the downtown area.
FNI informed the City that on-street parking is typically judged in terms FNI
ora block-by-block assessment. FNI will include accessible parking
spaces in the plans where they are necessary.
.08 Coppell Rd Sanitary Sewer
We discussed the current condition of the sewer line from Bethel Rd to
the creek. KG agreed that the line should be replaced, and the direction
of the flow rerouted to the south. FNI will submit plans for the SS FN1
replacement portion of the project prior to the 90% submittal.
1701 N. Market St. ,. Suite 500 LB51 ,, Dallas, Texas 75202
214-920-2500 - Fax214-920-2565
[CPL03243]C:\Documents and Settings\staylor\Local Settings\Temp\meeting minutes081904 doc
INNOVATIVE ~4PPROA CHES...PR,4 CTICAL RESULTS
.09 Coppell Rd and Bethel Rd Culverts
ST said that she is working on a request to the USACE to make a finding
that the portion of the creek south of Bethel Rd is not jurisdictional
waters. If this is accepted, the City will construct the channel
improvements upstream from the Bethel Rd culvert. The City will CITY
provide Transystems' construction plans of the Bethel Rd culvert to
include in the Bethel/Coppell Rd project.
We have the understanding that any nationwide permit notification that
might be necessary due to the improvements at the Bethel Rd and
Coppell Rd culverts will be handled by the City. FNI will provide design CITY
information to support the permit as needed.
KG asked that FNI make sure that the driveway near the Bethel Rd FNI
culvert be repaired as part of the project. FNI will include this in the
construction plans.
1.10 60% Plan Review Discussion
The Hike & Bike Trail should be designed to be 8' wide and should be
located approximately 2' from the back-of-curb.
The City's standard details should not be included in the final
construction plans. Any additional details necessary for the project shall
be included
The barbed wire fence along the City park property shall be replaced with
the same.
The sidewalk in front of the park shall remain along the back-of-curb.
The City's construction inspector will have the ability to direct the
contractor to adjust the sidewalk in the field if needed to avoid trees.
The brick walls at Bethel Rd driveway at Sta 9+48 shall be clearly called
out for removal or replacement as needed.
Parking at the Robertson property along CoppeI1 Rd was discussed again. CITY
KG will discuss the conflict with the existing parking and proposed
H&B with the property owner and the Parks Department
FNI will address these comments and those received last week by FNI
' revising the construction plans. FNI will provide a written response
along with the 90% plan submittal.
Freese and Nichols, Inc · Engineers * Environmental Scientists * Architects
1701 N Market St. * Suite 500 LB51 * Dallas, Texas 75202
214-920-2500 · Fax214-920-2565
[CPL03243]C:\Documents and Settings\staylor\Local Settings\Temp\meeting minutes081904 doc
IN~¥OVA TIVE ,4PPRO/t CHES...PR~tCTIC~4L RESULTS
1.11 Parks Department Review Comments
FNI will include irrigation as part of the Bethel/CoppeI1 Rd project. FNI FNI & CITY
, will discuss right-of-way plantings in the future to determine the City's
needs from an aesthetic and maintenance perspective.
1.12 Public Meeting
The City would like to hold a public meeting the week of September 20. FNI & CITY
FNI will assist the City in preparing for this meeting.
1.13 Project Schedule
FNI plans on submitting 90% construction plans at the end of November. FNI
FNI will provide the CITY with an updated project schedule.
1.14 Conclusion
The next scheduled progress meeting is September ,2004.
1.15 The meeting adjourned at approximately 3:30 pm
Freese and Nichols, Inc, ', Engineers .. Environmental Scientists * Architects
1701 N. Market St. * Suite 500 LB51 · Dallas, Texas 75202
214-920-2500 - Fax214-920-2565
[CPL03243]C:\Documents and Settings\staylor\Local Settings\Temp\meeting minutes081904.doc