WA0001-CS000808SHIMEK, JACOBS & FINKLEA, L.L.P.
CONSULTING ENGINEERS
8333 Douglos Avenue, #820
RONALD V. CONWAY, P.E.
JOHN W. BIRKHOFF, P.E.
JOE R. CARTER, P.E.
GARY C. HENDR/CKS, P.E.
PAUL A. CARLINE, P.E.
MATT HICKEY, P.E.
ROSS L. JACOBS, P.E.
Dallas, Texas 75225-5816
Fax (214) 361-0204
August8,2000
Phone (214) 361-7900
Mr. Glenn Hollowell, P.E.
Assistant Director of Public Works
City of Coppell
732 Deforest
Coppell, Texas 75019
Re: Repainting of the 1.5 Million Gallon Elevated Storage Tank
Final Walkthrough
Dear Mr. Hollowell:
On Monday, August 7, 2000 we attended a final walkthrough of the Repainting of the 1.5 Million Gallon
Elevated Storage Tank project with you and a representative of Advantage Contract Services, Inc. At that
meeting, it appeared all work was complete in accordance with the requirements of the project specifications
and you indicated the project is acceptable.
Using August 7, 2000 as the acceptance date, this project is 59 calendar days beyond the contract completion
date. The contract and project specifications allow for liquidated damages to be assessed in the amount of
$500 per calendar day for each day the project remains incomplete beyond the established completion date. If
the City chooses to assess the full damages allowed under the contract, the amount totals $29,500. The
enclosed tabulation itemizes the liquidated damages calculations.
In addition, section SC.30.G. of the Special Conditions established that the City of Coppell was to provide the
electric service and meter during construction of the project, while the contractor is responsible for the cost of
the power used. Such cost were to be deducted from the mouthy pay request. To date no charges for power
have been assessed against this contract.
Prior to closing this contract and making final payment to the contractor, we request the City advise us on
their intentions for assessment of liquidated damages and electric power cost on the project. We are available
to discuss this project further at your convenience.
Sincerely yours,
Enclosure
cc: Mr. Kenneth M. Griffin, P.E.
Mr. Lan'y Davis
Gary C. Hendficks, P.E.
City of Coppell
Repainting of the 1.5 Million Gallon Elevated Storage Tank
Calculation of Liquidated Damages
Contract Completion Dates:
Re-paint May 2, 2000
Ancillary:Work June 9, 2000
Project Completion Dates:
Re-paint May 2, 2000
Ancillary Work August 7, 2000
Calander Days beyond Contract Completion Date
Re-paint 0 days
Ancillary Work 59 days
Liquidated Damage Rate
Re-paint $500 per day
Ancillary Work $500 per day
Accumulated: $1,000 per day
Calculated Liquidated Damages:
Re-paint $0
Ancillary Work $29,500
Project Total: $29,500
Reference:
SC,32 Time of Completion; Addendum No. 3 dated January 26, 2000; Project
Notice to Proceed dated March 3, 2000; Letter dated May 26, 2000
Field Inspection by Hollowell & Hendricks, Aug. 7, 2000
SC.32 - Time of Completion