ST9905-MP041011 BETHEL ROAD I ON. City Limits - Freeport Pkwy.)
ST 9905
TransSysterns Corp.
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3
Project
Meeting
5 Project Meeting I .......... [ 'il;la' ........ i
7 ~ Drmn~l~ Study ([ir~t Submittal) [ ............ [ 11i8 ................... i, .....................
8 ! Drainage Study (Second Submittal) i ............... ii ili ~ i~i! i~ .......... ; "'i'"
~ProjectPr°ject MeetingMeeting , ........ : ...... ~. 1-/14: ...................
11 i Project Meeting i)ii .... ;"'"
--12 j Field Meeting · 8/'18
13 j Project Meeting : ~, 10/37
15 ,, Project Meeting j ~ 12/9
18 ! Advertisement
~,~ Bid Opening .............
22 i CORPS OF ENGINEERS (Alan Plummer, Inc.) :;~:;4~:,
2~ THC - Historical Structure ( Bridge over Stream Gl) · 2/13
25 TAS ,
27 I Parcel#1-FellowshipofLasColinas(ROW/TCE)ACOUIRED ~ 12/3
28 Parcel #3. Walter Hogg Partnership (ROWlSErFCE) , ~ 12/3
30 Acquired by City ........ ...... ~. ,....... ................. l' ..............................
Parcel # 4- DFW Airport(ROW/SE/TCE) ACQUIRED ; (~ 8/8
31
Project: ST 99051 Task Milestone · Summary ~ Deedliee .
Date: Mon 10/11/04
Page1
BETHEL ROAD I (VV. City Limits - Freeport Pkwy.)
ST 99-05
TransSystems Corp.
ID ITaskName Q4 QIlQ~IQ3[Q4 QIlQ2]Q31Q4-QI~Q21Q3[Q4 QIlQ21Q3iQ4 QIlQ21Q31Q4[QIlQ2 Q3!Q4
32~I Parcel #5 - Gulf United Industries (ROW/TCE) ACQUIRED :
~ Parcel ~ - Texas DuBan Limited Partnership (RowrrcE)
34 i Initial Contact by City · 811t ......... 1 ...................
Acquired by City
Parcel
Hitlwood
Investment
Properties
(ROW/TSErI'CE)
~ Acquired by city (right. of-way) I ........ ....... ~ · . ,
3~i Parcel ~ * Minyard Food Store (ROW/TCE/DE) ACQUIRED I ~ 4/12
40 ! Parcel~e-TexasDuganLimitedPartnership(ROW/TCE)' .... '' ......... ...... · ?11 ..............."~ :i ......... ..... i"'""
~--1! Initial Contact by City .............................................. · BI1''
Acquired by
43 i Parcel #10 - City of Coppell (ROW/TCE)
4~ i Pa~o~#11-Toxas~a. Um~Pa.ne~h¥¢.OWrrCE} ................................ Ii ~ ......... 1 ...................
~ Initial Contact by City · :811' . ..........
48 [ Acquired by City
47 i Parcel #12 CiCi Addition (TCE)
~ Pa~:o~ #10-¢~ ofcoppe, ~E} .................................... ~' ~i ...................
51 Jim A. & Carolyn Skinner (DE) · 6/9i
52
Chadick Capital L.P, (DE)
53 UTILITY RELOCATIONS
............ ...~ ..
55 [ 60% Plans Sent
-~--~ Drainage Utility Schematic Sent ·
57 80% Plan Provided ;~, 11113 '
~ Explorer Pipeline .......
59 TXU Gas :
60 TXU Electric Delivery :
61 Verizon
62 CoServe Electric & Telecommunications :[ _
Project: ST 99-05 1 Task Milestone · Summa~/ ~ Deadline
Date: Mort 10/~ ~/04
BETHEL ROAD I ON. City Limits - Freeport Pkwy.)
ST 99-05
TransSystems Corp.
I [ 2001 2002 2003 [ 2004 2005 2006
ID Task NameI Q4 Q1 IQ2 IQ3 1 Q4 Q1 IQ2 IQ3 ! Q4 Q1 IQ2 [~-?Q4 Q1 IQ2 IQ31 Q4 Q1 I ~2~' ~ !Q2 iQ3 1 Q4
63 TXU Communications I
64 ! Brower Design Services
65 i Relocation Plans Received ...................... ~ .................... | ................................
66 AT&T Lecal Network Services (complete) ' '
67 Metromedia Fiber Network Services (complete) ·
68 I SW Bell Telephone (complete)
70 [ Reloce#on Plans Received (Power Engineers) ~1. B/2~ ................ i ......................
71 I Relocation Plans Received (SWP Consultants) .............. i ~k.
~2~i ~vas~ ............................................... =
73 I Relocation Plans Received
74 i Relocation Plans Received (SWP Consultants) ..... I ........... i ..... ..........
75 I OnFiber Carrier Services
76 McLeod Teteco~anunications ... ~..
7s I Noticeto P=~ ............ i ........ ....... ....... i'"':'" ·'~/~"' '" '"' ....
I
79 ! Construction __ : __ i
Project: ST 99-05 1 Task Milestone · Summary ~ Deadline
Date: Mon 10/11/04
BETHEL ROAD I 0/',/. City Limits - Freeport Pkwy.)
ST 99-05
TransSystems Corp.
$ Projeel Meeting
Received Draft Drainage Report Exeutive Summary and 2 sets of full-size and 2 sets of half-size plans. TransSystems is to revise plans to orient north to the top of the sheet and re-submit.
9 Project Meeting
Discussed drainage issues - coordination with Grapevine (Lorna Gibson) - Explorer Pipeline
10 Project Meeting
Discussed the drainage- slope of the proposed boxes, equalization and clearances between top of culvert and pavement, width of roadway (27' to 25') and median openings at Minyards. E-mailed
standard specifications.
11 Project Meeting
Discussed the placement of the box cuNerts between the two houses and whether a Corps permit w~uld be required for the channel. Discussed the ow~nership of the property - two parcels(Carter-Crowly
and Koll) now belong to Coppell, but ara under consideration to be developed. Discussed possible construction msterials for the channel that would satisfy SWMP and BMPs.
12 Field Meeting
Met with Craig Bond and Rudi Reinecke to discuss the channel and Corps requirements.
13 Project Meeting
Length of culvert - coordinate with F&N - NWP 13 for culverts
spacing of street lights - TS will send plans
foundation detail - TS will get the detail
gave TS contact list
got with Brad Reid on the location of the sidewalk aP~i faxed to C. Bond on Oct. 29
15 Project Meeting
Met with Craig bond and Rudi Reineke, the biologist, to dstemine if Stream G1 is juriedictlonal waters and he was under the opinion that it is. Corp will not allow concrete line channel as recommended
by the Drainage Study. Construction of channel will require a permit; probably an indNidual permit, and mitigation.
17 Project Meeting
Met to discuss review comments. Craig Bond & Mike Hobpe
22 CORPS OF ENGINEERS (Alan Plummer, Inc.)
01-29-04 - Met with Loretta Mokry
04-09-04 - permit submitted to the Corps
04-26-04- Project No. 2004-00181 Prdject Manager: Jeasice Napier
05-04-04 - Loraita called to relay site meeting details with Jeeetce Napier
06-15-04 - informed TS that the permit is on hold - will construct the roadway portion first
27 Parcel #1 - Fellowship of Las Cetinas (ROW/TCE) ACQUIRED
September 25, 2002 - Right-of-way legal description and plat received.
December 3, 2002 - received remaining easements.
08-11-03 - Bent letter with copy of easements.
09-05-03 - Craig Stovall left message - wanted to meet about the proposed easements.
09-15-03 - Brad Stovall celled. Set up meeting for September 18, 2003.
10-06-03 - offer letter sent.
10-29-03 - sent letter about check and signing of temporary construction easement
11-12-03 - sent letter about check and a copy of temporary construction easement
2it Parcel #3 - Waiter Hogg Partnership (ROW/SE/'TCE)
September 25, 2002 - Right-of-way legal deecdption and plat received.
Deeember 3, 2002 - received remaining easements.
08-11-03 - Sent letter with copy of easements.
09.-30-03 - Lan'y Futerfas called
10-06-o3 - offer letter sent.
04-26-04 - Greg Cannon with TransWsstern called to discuss the Waiter Hogg property. Wanted to know about the tree ordinance - referred him to John Elias & Marcie Diamond. 972-361-1123
06-15-06 - second offer letter sent
29 Initial Contact by City
Page4
BETHEL ROAD I (W. City Limits - Freeport Pkwy.)
ST 99-05
TransSystems Corp.
31 Parcel # 4 - DFW Airpo~t(ROW/SE/TCE) ACQUIRED
07-01-03 - received easement documents.
08-11-03 - Sent letter with copy of easements.
08-12-03 - Michael Pylee with DFVV called and said that the airport property had no problem with the sesaments and would initiate the acquisition process. 40 year license agreement for the right-of-way
and temporary use permits for the temporary construction easements. (972-574-3214)
10-29-03 - sent letter asking for status update on the license agreements and the temporary usa permits
1 0-30-03 - Mike Pyies called and said that he was waEing on Grapevine to submit the documenta on their portion of the road. Said we did not have an intedocal with DFW and that they had atrsady
refused the license agreement and temporary usa permits once. Will submit with Grapevine documents and see if they will approve. Will try to get us approval to relocate the existing franchise utilities so
that we can stay on schedule with the project.
11-12-03 - Mike Pyles called and said that his b~sa would he getting in touch with the city manager to discuss the political aspects of the land rights acquisition.
01-26-04 - Mike Pylse called to say that right, of-way and easements would he taken to March board - 20 year license agreement. Had originally said 40 year license agreement.
02-16-04 - requested Mike Pylee to make the slope easement temporary. Should go to the Board the first Thursday In March.
03-29-04 - received the license agreement from DFW - sent to City legal to review.
05-07-04 - Meeting with Mike Pyles and DFW attorney to discuss license agreement
32 Parcel #6 - Gulf United Industries (ROW/I'CE) ACQUIRED
September 25, 2002 - Right-of-way legal description and plat received,
December 3, 2002 - received remaining easements.
08-11-03 - Sent letter with copy of easements.
08-19-03 - Rose Ramsey catled and asked about roadway impact fees and indemnity clause in the temporary construction easement. Talked to Ken and told him that impact fees did not appiy and that
the right*of-way would he purchased. Faxed him a copy of the standard temporary easement ionguage and asked for comments. 972-393-0922 telephone / 972-393-9227 fax
10-06-03 - offer letter sent.
10-09-03 - Ross Rameey requested a time frame on the temporary construction easement.
10-29-03 - Acquired
33 Parcel #6 - Texas Dugan Limited Partnership (ROWfTCE)
September 25, 2002 - Right-of-way legal description and plat received.
December 3, 2002 - received remaining easements.
08-11-03 - Sent letter with copy of easements.
08-12-03 - Steve Regera with Emerson called and said that Texas Dugan owned paroel.
Sent Istter with copy of easements to Texas Dugan.
06-17-04 - mat with Brook Barefoot to discuss saeement - said he would check on ownership of this parcel.
07-21-04 - e-mail from Brook Barefoot indicated that they did not own this perosl. E-mailed Steve Rodgers and requested any information he may have about ownership.
36 Parcel ~q' - Hillwood Investment Properties (ROW/TSEFFCE)
Easements are supposed to bo dedicated as part of the re-ptst. Planning has been in contact with Hillwcod.
09-11-03 - Sent initial contsot letter - Planning said that Hillwood had not indicated that they would he replotting any time soon.
09-25-03 - Hillwood submitted preliminary plat for DRC. included ROW dedication.
10-03-03 - Jim Witt said that Hillwood would dedicate temporary slope and construction easements by saparata instrument.
10-06-03 - letter sent.
01-08-04 - send revised easements to Hillwood.
09-21-04 - Steve Crawford with Halff request easement documents for the dedication of water utility and right-of-way. Plat was never filed.
10-04-04 - Al JalTell osl~d - said Hillwood would file the documents and send the city a copy. Would be faster for the city that way.
39 Parcel ~ - Minyard Food Store (ROW/TCEIDE) ACQUIRED
07-01-03 - received sesament documents
08-29-02 - received drainage easement document
09-11-03 - Sent letter with copy of easements.
09-15-03 -Jirn Conine called about the saeements. Faxed and mailed him a copy of the associated plan sheets and aerial photos.
09-23-03 - Jim Conine called about the median opening and the proposed drainage easement, Sent letter.
10-02-03 - Jim Conine called and said his questions were answered.
10-06-03 - offer letter sent.
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BETHEL ROAD I (VV. City Limits - Freeport Pkwy.)
ST 99-05
TransSystems Corp.
40 Parcel #9 - Texas Dugan Limited Partnership (ROW/TCE)
07-01-03 - received easement documents.
08-11-03 - Sent letter with copy of easements.
08-13-03 - Jeff Turner and Brooke Barefoot called to discuss their concerns with the right-of-way acquisition. The comer clips and the right hand turn lane may conflict with their monuments and
landscaping.
06-17-04 - met with Brook Barefoot to discuss easement.
43 Parcel #10 - City of Coppell (ROWFFCE)
07-01-03 - received easement documents.
May need to dedicate an additional 10 feat on the drainage easement. The drainage easement is supposed to be 60-feet, but is only 50 foot on this parcet.
44 Parcel #11 - Texas Dugan Umited Partnership (ROWrrCE)
07-01-03 - received easement documents.
0~-11-03 - Sent letter with copy of easements.
08-13-03 - Jeff Turner and Brooke Barefoot called to discuss their concerns with the right-of-way acquisition. The comer clips and the right hand turn lane may conflict with their monuments and
landscaping.
06-17-04 - met with Brook Barefoot to discuss easement.
47 Parcel #12 CiCi Addition (TCE)
07-01-03 - received easement documents.
08-11-03 - Sent letter with copy of easements.
08-14-03 - Lois Willliams wanted copy of our standard easement documents - asked about an indemnity clause for anyone hurt on their property during construction. 972-745-4204 fax.
10-06-03 - offer letter sent.
12-03-03 - sent revised TCE with city manager's signature
Drainage Utility Schematic Sent
Sent schmatic showing the Iooetion of the proposed boxea.
May 21, 2003 - Craig Bond inquired about easements along the box culvert under Bethel Road. Told him that the City could acquire prescriptive rights 10 feet on either side of the top of bank. Nut much
mom in between the houses north of Bethel Road. Need more detailed survey information.
57 80% Plan Provided
Plans were provided during the utility meeting on November 13, 2003. Plans were sent to those who did nut attend on 11-18-03.
68 Explorer Pipeline
Met with Explorer Pipeline to discuss the relocation of the pipeline on April 19, 2002. TranSystems is to prepare a sketch of the proposed relocation and obtain a cost estimate from Explorer.
TranSystems and Explorer will do a line locate on the 12-inch steal TranSystems sent letter to Explorer on June 21,2002. Waiting on response from DFW.
December 11,2002 - received estimate from Explorer to relooate pipeline. Also received copy of their easement. Documents do nut agree with the field location of the pipetine. Explorer to research
additional easement documents.
January 13, 2003 - Explorer provided supplemental agreement showing the eideting alignment of the pipeline.
11-13-03 provided Explorer with revised exhibit showing the relocation of the pipe.
03-24-04 - talked with Patrick Nwakoby - told him DFW had agreed to let us have the right-of-way. He will sent revised estimate to TranSystems.
06-17-04 - Patdck Nwakoby told TS that the City needed to provide a letter stating that Explorer would nut be responsible for any damage to the readway caused by maintenance or repair of the pipiine.
06-29-04 - Explorer told TS that in order for the City to remain within 5-foot of the eanteriine of the pips, we would have to pay for half of the cost of exposing the pipe for an inspection. Asked TS for a
proposal to move a portion of the roadway to the north to get off of tho easement.
07-29-04 - met with Patrick and the right-of-way lawyer for Explorer. Will not relocate raod but will enter into an agreement to expose the pipeline to check condition.
09-30-04 - received copy of the revised agreament for execution.
PaO~
BETHEL ROAD I ON. City Limits - Freeport Pkwy.)
ST 99-05
TrensSystems Corp.
61
63
64
67
68
69
72
Verizon
June 5, 2003 - submitted plans and permit for the utili~ relocation. In amss that we do nat have fight-of-way and may be a conflict with the proposed box culverts at the southeast corner of Freeport.
June 24, 2003 - John Powetl {~ 940-321-2263 said they would wait until the City has acquired the ROW before they relocate. I told them that they could not stay under the mad on the south side.
TXU Communications
Brower Design Services
July 15, 2002 - Ch~rlss Martinez with Brower Design Services called to discuss the relocations for SW Bell, Metromedia Fiber Network, AT&T, Adelphis, Tooch Amerioa. Indicated that Power Engineers
is no longer deeigning the mlcoation for Touch America. Discussed the coordination with Qwsst. Sent letter on September 4, 2002 approving the relocation of the utilities to the north of the proposed
mad.
November 7, 2002 - Charles Martinez called to request a copy of the permit they will need to complete. Will send the completed plans to city. He is doing the relocation for SW Bell, Metromedia, and
AT&T. Fax number is 972-~07-2966. Relocated utilitiss to the nedh, in right-hand tum lane at Royal lane.
Richard Keri - MMF - Brower is doing the relocation plans - will send copy - need to schedule utility meeting. 469-951-5737
January 8, 2003 ~ Charles Martinez called fo say that he had completed the relocation plans for SWB, MFN, and AT&T. Will sand the plans.
Mamh 27, 2003- Charles Martinez called to check on the permit for the utility relocations. Relocations going through corner clip right-of-way that City has not acquired. Waiting on the contractor
signature before approving permit.
May 9, 2003 - Chafiee Martinez with Broward Design called - said utility contractor would be in on May 12 to sign permit and start construction. Said that Touch American and Qwest now wanted to go in
same trench but that it was too late. Contractor has started the relocations.
June 24, 2003 - Jim Bryce with the Holt Company called to say that the sign had been replaced.
Metromedia Fiber Network Services (complete)
July 15, 2002 ~ Charles Medinez with Brower Design called to discuss relocation for SW Bell, Metromedia Fiber Network, AT&T, Adelphia, Touch Amedca. indicated that Power Engineers is no longer
designing relocation for Touch Amedca. Discussed coordination with Qwsst.
Sent letter on Sept. 4 okaying the relocation along the north side of the roadway.
SW Bell Telephone (coeaplete)
July 15, 2002 - Charles Martinez with Brower Design called to discuss relocation for AT&T, Metromedia Fiber Network, Adelphia, Touch America. Indicated that Power Engineers is no io~lger designing
relocation for Touch America. Discusseq coordination with Qweet.
3$ONetworks
April 23, 2002 - Alex Abeyta with Power Engineers requested to Isave utilities in same location and adjust depths to avoid confliats with proposed water and storm sewer. In same conduit with Oweet.
Sent relocation plans for approval on May 24, 2002.
October 25, 2002 - Ron Christianson called - gave him Quest contacts and sent new set of plans. (telephone - 303-716-8919) (fax - 303-716-8980) (address- 3900 S. Wadewotth, Suite 700, Lakewood
Colorado, 80235)
February 14, 2003 - sent letter
May 8, 2003 - Kevin McCarthy called - asked about the construction start data - utility contractor for AT&T, SWB, & MFN is supposed to start work on May 12, 2003.
January 30, 2004 - met w~th Don Jackson at project site to look at facilites at Freeport and Bethel.
June 29, 2004 - Phil Porter called. He willl send set of plans for us to check against our latest revisions. Told him that we would have the updated sat of plans in August.
08-13-04 - Phil Porter requested copy of letter asking utility to relocate: SWP Consultants
5443 S. 99th East Avenue
Tulsa, Oklahoma 74146
Qwest
April 9, 2002 - Scott Whaley with Qwast requested to leave utilities in same Ionation and adjust depth to avoid conflicts with watar and storm sewer. Told him there were 20 or more conflicts.
July 18, 2002 - Jeremy giddion with Dynamic Technical called to request information on utility relocation. Qwaet is in the same trench as Touch America -totd him he needed to coordinate utility
relocation.
August 2002 - Paul Gonzalss (303-4457058) Sent letter on September 4 approving the relocation along the north side of the proposed road.
September 23, 2002 - Bdan Omish doing the field work- 913-451-9606.
November 11,2002 - talked with Paul Gonzales told him that wa had nat acquired ROW on the north side yet. Could leave under the road in thosa locations.
November 20, 2002 - talked with Phil Porter et 918-663-7076 - gave him Touch America contact. He will send set of relocation plans
December 2, 2002 - plans received from SWP Consultants (Phil Porter) for the relocation.
February 14, 2003 - sent letter.
Mamh 4, 2003 - Pau~ Gonzales - telephone call - stated that Qwast and Touch Amercia would go beck in the same trench. Will wait until beginning on 2004 and when ROW is acquired to relocata.
Page7
BETHEL ROAD I (W. City Limits - Freeport Pkwy.)
ST 99-05
TransSystems Corp.
May 12, 2003 - Paul Gonzeles called - said contractor for AT&T, SWB, and MFN wa~ telling them they needed to relocate. Too late for Qwest to go in same trench with them - the utilities will not wait
another few weeks.
May 12, 2003 - Phil Porter with SWB called - wanted to know if his plans ware okay. Reviewed plans and sent him comments.
May 21,2003 - talked with Paul Gonzaiss - wanted to know what they needed to submit to get a permit to go in same trench with AT&T, SSC, and MFN. Teresa told them they could install conduit then
submit permit and as-built plane when they pulled wires through conduit.
May 22, 2003 - Phil Porter wanted to know what they needed to submit to get a permit to go in same trench as others. Will make changes on previously submitted plans and submit with permit for Qwest
and TouchAmedca.
08-13-04 - Phil Porter requested copy of letter asking utility to relocate: SWP Consultants
5443 S. 99th East Avenue
Tulsa, Oklahoma 74146
918-663-7076
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