SS9901-AG041012AGENDA REQUESI' FORM
COl'FELL
DEPT: Engineering/Public Works
DATE: October 12, 2004
ITEM #: 13
ITEM CAPTION
Consider approval of awarding Bid ('ontract #Q-0804-01 to Canfer Construction Company, for the construction of
the Deforest Road and Sandy Lake Road Lift Station Improvcnrents in an amount of $2,586,625, as provided for in
water and sewer CiP funds: and authorizing the City Manager to sign.
GOAL(S):
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
Motion to Approve
M ~ Faught
- Suhy
Vote - 7-0
EXECUTIVE SUMMARY:
Approval of this construction contract will allow for the construction of a new lift station at Deforest Rd. and
MacArthur Blvd. and for the rehabilitation of the Sandy Lake Rd. Lift Station at MacArthur Blvd.
Staff will be available to answer questions at the Council meeting.
FINANCIAL COMMENTS: Funds are to be transferred from operations to the Water/Sewer C1P accounts for
this contract.
Agenda Request Form Revised0904
Document Name: #Lift StationBid-IAR
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To~
From:
Date:
RE:
Mayor and City Council
Kenneth M. Griffin, P.E., Director of Engineering/Public Works
October 12, 2004
Consider approval of awarding Bid/Contract #Q-0804-01 to Canfer
Construction Company for the construction of the Deforest Road and Sandy
Lake Road Lift Station Improvements in an amount of $2,586,625, as provided
for in water and sewer CIP funds; and authorizing the City Manager to sign.
On Thursday, September 2, 2004, the City of Coppell received and opened three bids for the lift
station improvements for Deforest Rd. and Sandy Lake Rd.. Two of the bids received were close in
price and the third bid was approximately 35% higher than the two lower bids. It is our
understanding that the higher bidder, Cajun Constructors, Inc., picked up the plans and
specifications shortly before the bid opening and did not have time to make an honest attempt to
provide a competitive bid. There is less than 1% separating the two low bids.
This project was identified in the City's 1994 Wastewater Collection System Master Plan. The
project is broken into two parts. The first part deals with the existing lift station at the northwest
comer of Deforest Rd. and MacArthur Blvd. That lilt station was originally a MUD lilt station that
the City took over when the City absorbed the MUD in mid-1990. Up until the time that the City
took over the lilt station, the maintenance was somewhat questionable. Since that time, there have
been substantial improvements made to the lift station, but in fact, it has outlived its life in both
capacity and design technology.
Through the years, the City has received some odor complaints, especially in the summer,
associated with the Deforest Rd. Lift Station. Those complaints have been substantially reduced
since the City took over the maintenance of the lift station. Because the current lift station is
undersized, this project will construct a completely new lift station immediately east of the existing
lift station. To accomplish this, the existing brick wall parallel to MacArthur Blvd. will be removed
and rebuilt once the new lift station is constructed. The wall will be closer to MacArthur Blvd.
when it is rebuilt.
By rebuilding the lift station in its entirety, the City can incorporate newer technology, especially in
regard to odor control. Once the new lift station is complete and in service, the old existing lilt
station will be demolished and removed from the site.
The Sandy Lake Rd. Lift Station will not be rebuilt, it will only be modified. The City is able to
modify this lift station because changes are being made to the flow with the force main projects.
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
Council may recall the City is currently constructing a fome main down MacArthur Blvd., from
Sandy Lake Rd. to Deforest Rd., and has recently completed a portion of a new force main from
MacArthur Park south to Belt Line Rd. The purpose of these two force mains is to upsize the lines
to be in conformance with our master plan and to split the flow that currently go to the Sandy Lake
Rd. Lift Station.
Today, all sewage that goes into the Deforest Rd. Lift Station is pumped directly to the Sandy Lake
Rd. Lift Station and is pumped from the Sandy Lake Rd. Lift Station into the TRA line south of the
Riverchase Golf Course. The only sewage flow in the City of Coppell that does not go through the
Sandy Lake Rd. Lift Station is the flow that is contained within the Grapevine Creek Sanitary
Sewer Line.
With the construction of the new force main, the City will be splitting the flow that goes to the
Sandy Lake Rd. Lift Station. Once all the lift stations and force main projects are complete, there
will be three separate and distinct flows in Coppell to the TRA line: 1) The Grapevine Creek
Sanitary Sewer Line; 2) The sewage that flows into the Deforest Rd. Lift Station will be pumped
from Deforest Rd. down MacArthur Blvd., bypassing the Sandy Lake Rd. Lift Station and then
continuing in the existing force main that connects to TRA south of the Riverchase Golf Course;
and 3) The sewage that flows directly into the Sandy Lake Rd. Lift Station will be pumped from the
Sandy Lake Rd. Lift Station into the new force main constructed in south MacArthur Blvd. to Belt
Line Rd.
Because the flow from the Deforest Rd. Lift Station will bypass the Sandy Lake Road Lift Station,
we are able to use the existing lift station at Sandy Lake Rd. and modify it by changing out the
pumps and doing some additional internal changes.
Approval of this contract for the construction and modification of the lift stations, will substantially
complete the sanitary sewer projects identified in our master plan.
Staffwill be available to answer any questions at the Council meeting.
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
TurnerCollie(O'Braden Inc.
Engineers o Planners · Project Managers
! 7300 Dallas Parkway
Dallas, Texas 75248
Tel: (972) 735 3000
Fax: (972) 735-3001
September 10, 2004
TC&B Project No. 052131124.0001
Mr. Ken Griffin, P.E.
City of Coppell
P.O. Box 478
Coppell, Texas 75019-4409
Re:
City of Coppell
Deforest Road Lift Station Improvements
DeForest & Sandy Lake Wastewater Lift Stations
Project No. SS 99-01
Dear Mr. Griffin:
Sealed bids for the above project were received on Thursday, September 2, 2004 at 10:00 am at the
Coppell City Hall. Three bids were received as follows:
· Can-Fer Construction Company
· Red River Construction Company
· Cajun Constructors, Inc.
$2,586,625
$2,606,655
$3,560,000
The apparent lowest bid was received from Can-Fer Construction Company in the amount of
$2,586,625. A tabulation of bids is enclosed. There were no irregularities in the bids.
Can-Fer Construction Company provided references for projects similar in size and scope to the
DeForest & Sandy Lake Wastewater Lift Stations. We have contacted three references, and they
reported that Can-Fer Construction Company had performed well and did not note any problems.
Records of these telephone conversations are enclosed.
Based on the above, we recommend award of the project to Can-Fer Construction Company in the
amount of their base bid, $2,586,625. This recommendation is subject to the City's satisfactory
review of Can-Fer Construction Company financial information.
If you have questions or require additional information, please call me at 972-735-3056.
Sincerely,
Erika K. Cooper, P.E.
Project Manager
Encl.
CC:
Jarod Anderson - City of Coppell
Greg Hooten - TCB
Engineering Ext ellence for Over One-Half Century
Turner Collie _ Braden Inc.
Date of Call:
Placed By:
Company:
Telephone:
Received By:
Company:
Telephone:
Subject:
Job Number:
September 8, 2004
Steven Real
Turner Collie & Braden
972-735-7014
Susan Weaver
City of Lewisville
972-219-3458
Reference: Can-Fer Construction Company
052131124.0001.0400A 103
TELEPHONE CALL
CONFIRMATION
Susan Weaver was listed by Can-Fer Construction Company as a reference, sighting the work on
both the Eastside Pump Station and the Prairie Creek Pump Station for the City of Lewisville.
Ms. Weaver spoke highly of Can-Fer during this phone conversation. Three direct questions were
asked of her:
How was the project organization during the projects?
Can-Fer was a good company to work with; their organization was good for the project.
Was the schedule met?
Can-Fer remained on budget and had no liquidated damages. She did not recall specifically
the dates of project.
Comments regarding change orders:
Prairie Creek Pump Station was a rehab project, and as with many rehab projects, there were
field observations that affected the project. All change orders were because of factors
associated with the project and not a result of construction issues.
Copy: E. Cooper
G. Hooten
Turner Collie _ Braden Inc.
TELEPHONE CALL
CONFIRMATION
Date of Call: September 9, 2004
Placed By:
Company:
Telephone:
Steven Real
Turner Collie & Braden
972-735-7014
Received By:
Company:
Telephone:
Bryan Jann
Turner Collie & Braden (worked with CAN FER while with Alan Plummer &
Associates)
703-463-1191 (cell)
Subject: Reference: Can-Fer Construction Company
Job Number: 052131124.0001.04000A103
Bryan was listed by Can-Fer Construction Company as a reference, sighting the work on the City of
Denton Cooper Creek Lift Station. Bryan was the engineer for Alan Plummer & Associates (APA)
on this $1,255,259.00 job. This lift station was a new facility constructed adjacent to an existing lift
station. Bryan stated that he did move from APA to TCB prior to the completion of this project.
Three direct questions were asked of Bryan:
How was the project organization during the projects?
Can-Fer was an easy company to work with; they where responsive to the engineer.
Was the schedule met?
When Bryan left APA, Can-Fer was on schedule and to his knowledge they finished on
schedule.
Comments regarding change orders:
Change orders by Can-Fer were owner requested in the aforementioned project.
Additional Comments:
Stated Can-Fer had a good quality of work and was good to work with.
Copy: E. Cooper
G. Hooten
TurnerCollie _ Braden Inc.
Date of Call:
Placed By:
Company:
Telephone:
Received By:
Company:
Telephone:
Subject:
Job Number:
September 10, 2004
Steven Real
Turner Collie & Braden
972-735-7014
Chris Harder
City of Fort Worth
817-392-6820
Reference: Can-Fer Construction Company
052131124.0001.0400A103
TELEPHONE CALL
CONFIRMATION
Chris Harder was listed by Can-Fer Construction Company as a reference, sighting the work on both
the Sendera Ranch Lift Station for the City of Fort Worth. Mr. Harder spoke highly of Can-Fer in his
the message he left in response to my inquiry. He stated that Can-Fer did a good job coordinating
with their subcontractors and were very easy to work with. In addition, Mr. Harder stated that he had
only good things to say about Can-Fer.
Copy: E. Cooper
G. Hooten
Proposed Sanitary Sewer Lift Stations
Deforest Rd. and Sandy Lake Rd.
City of Coppell Project SS99-01
Exhibit I COPPELL