ST9301-AG041214AGENDA REQUEST FORM
cOPP- .LL
DEPT: Engineering Department
DATE: December 14, 2004
ITEM #: 21
ITEM CAPTION:
Consider approval of awarding Bid/Contract #Q-1004-01 to Tiseo Paving Company for the construction of East
Sandy Lake Road (from Kimbel Kourt to east city limits) in an amount of $4,828,324.41, as provided for in CIP
funds; and authorizing the City Manager to sign.
GOAL(S):
IIII
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
Motion to Approve
M - Tunnell
S - Faught
Vote - 7-0
EXECUTIVE SUM MARY:
On November 16, 2004 four bids were opened for the East Sandy Lake Road project. The apparent low bidder
was Tiseo Paving Company. Based on past work experience with Tiseo, it is my recommendation that the bid be
awarded to Tiseo Paving Company in an amount of $4,828,324.41.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS: Funds are available in the 2002 Street CIP account for this contract.
Agenda Request Form Revised 09/04
Document Name: #SandyLkRd
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To:
From:
Date:
RE:
Mayor and City Council
Kenneth M. Griffin, P.E., Director of Engineering/Public Works
December 14, 2004
Consider approval of awarding Bid/Contract #Q-1004-01 to Tiseo Paving Company
for the construction of East Sandy Lake Road (from Kimbel Kourt to east city limits)
in an amount of $4,828,324.41, as provided for in CIP funds; and authorizing the City
Manager to sign.
On November 16, 2004, four bids were opened for the East Sandy Lake Road project. The low bidder on
the project was Tiseo Paving Company in an amount of $4,828,324.41. Tiseo Paving Company bid 480
calendar days for the construction of the project. This means that the construction should be completed in
the summer of 2006. Council may recall that this project is the long awaited completion of Sandy Lake
Road east to the City of Carrollton. This project was originally included in the 1991 Dallas County Bond
Program along with the construction of Belt Line Road (from Denton Tap to MacArthur). Because of
funding constraints, Dallas County completed the construction of Belt Line Rd. and left the construction
of Sandy Lake Rd. to the City of Coppell. Subsequently in 1999, a bond election was held which included
the construction cost associated with East Sandy Lake Rd.
During construction there will be traffic slow downs and access issues. Every attempt has been made to
maintain two-way traffic in the construction zone and provide adequate access to all property at all times.
Because of the floodplain associated with the Elm Fork of the Trinity River, a substantial amount of fill is
being placed along the existing Sandy Lake Road corr/dor to elevate the future roadway section. It is the
placement of this fill that will have the most adverse impact on access to the adjacent properties. Again,
every attempt has been made to insure that access will be provided at all times to all properties. In the
construction plans it has been noted that the contractor will fill the north side of Sandy Lake Road
initially, while constructing a temporary asphalt section along the south side to provide for two-way
traffic. Once the north side has been constructed, two-way traffic will be switched to the north side of
Sandy Lake Rd. while the south side is then filled and constructed. Again, the construction should be
completed in the summer of 2006.
The final engineer's estimate for the construction of this project was approximately 5 million dollars. My
estimate of the construction cost was closer to 5.5 million dollars. Therefore, the City has received a very
competitive bid on this project. In fact, the bids ranged from 4.8 million up to 5.8 million dollars and
there was only approximately $66,000 between the low and and next low bidder.
Tiseo Paving Company has recently performed several projects for the City of Coppell. Those include
Bethel School Rd., near the Post Office, and Ruby Rd. (from Coppell Rd. to Freeport Pkwy). Staff
recommends the award for the construction of East Sandy Lake Road (from Kimbel Kourt to the east city
limits) to Tiseo Paving Company in an amount of $4,828,324.41. Staff will be available to answer any
questions at the Council meeting.
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"