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Hidden Valley-CS050106 MEMORANDUM FROM THE DEPARTMENT OF ENGINEERING To: From: Date: RE: Jim Witt, City Manager Clay Phillips, Deputy CiD, Manager Ken Griffin, P.E., Director of Engineering/Public Works JanuaD' 6, 2005 Hidden Valley Water Line The City has been less than successful in negotiating a Water Line Easement on top of an existing Sanitary Sewer/Drainage Easement across property owned by Mr. Mayo, at 150 Maywood Circle. Mr. Mayo stated that it would take at least $70,000 to acquire the rights to install a water line within the existing Sanitary Sewer/Drainage Easement. The $70,000 cost by Mr. Mayo far exceeds any value of an easement across land that is already encumbered with a Sanitary Sewer/Drainage Easement. In reevaluating the situation, I contacted the Wortman's at 152 Meadowcreek Road concerning the possibility of getting a Water Line Easement across their property. They are the neighbors of Mr. Mayo and share thc common property line where the existing Sanitary Sewer/Drainage Easement is located. In conversations with Ms. Wortman, she did allow me to place stakes within her yard to show the approximate location of where a water line would go, if in thct they granted an easement. Today, Ms. Wortman contacted me to state that she, nor her husband, were interested in granting an easement to the City for a water linc as it would create a devaluation of their property. I stated to Ms. Wortman that the location of the water line is basically m a front yard and as such would not encumber any future usability of the property for structures, buildings, fences, pools, etc., as those are not allowed in the front yard anyway. However, Ms. Wortman was finn in the Pact that they are not interested in granting an easement. In actuality, a new easement across the comer of the Wortman property, at 152 Meadowcreek Road, appears to be the best location for a future water line. This would get it further away from the existing sewer line on Mr. Mayo's property and it would also be installed in a location where there are no existing trees, landscaping, etc., other than the established lawn. This memo is written to notify you that I will be contactiDg an appraiser to perfoml an in-depth appraisal of thc property and then make a final offer to the property owner. If the final offer is rejected, then at that time wc will proceed with condemnation proceedings to obtain the easement to provide for the proper water flow to the Hidden Valley Subdivision. I will have the appraiser perform the appraisal on both the Mayo and Wortman properties before I make my final determination on which location is best suited for the location of the water line. I will be happy to discuss this issue with you. If you have any questions please give me a call. "CITY OF COPPELL ENGINEERING- EXCELEENCE BY DESIGN" Ken Griffin - Llano Utility Services, Inc. From: Jerod Anderson To: Ken Griffin Date: 1/6/2005 8:30:26 AM Subject: Llano Utility Services, Inc. Ken, before the holidays we talked about this requisition to Llano Utility Services, Inc. I am still waiting on a memo from you to justify why you didn't need to get quotes for this requisition. I am not going to process a purchase order until I receive one from you. Thanks. Jerod CC: Vivyon Bowman MEMORANDUM To: From: Date: RE: Ken Griffin, P.E., Director of Engineering/Public Works Witt, City M~ge~ Jim J~dU~ 6V,~?0e;4~e/warer[v[~] line replacement It is my understanding that during the construction of the Hidden Valley Subdivision that it was necessary to replace approximately 350 linear feet of existing 6" water line. The existing 6" water line was installed in early 1980 as part of the Phillips Addition. The contractor's original intent was to tie onto the existing water line and extend the water line throughout the Hidden Valley subdivision. However, in making the tie-in it was noted that the existing 6" water line was of substandard quality in the following regard: 1. The material was a thin wall PVC,. which does not meet our requirements for water line material; 2. The diameter of the water line was 6" as opposed to our minimum diameter of 8"; and 3. The depth of the water line was substandard. During the actual dirt work associated with the grading of the street for the construction of Hidden Valley Lane, the contractor hit and damaged the existing 6" PVC water line, because of its substandard depth. At that time, a decision was made to replace the existing PVC water line beneath the extension of Hidden Valley Lane with the city's required 8" PVC water line utilizing the correct material and at the appropriate depth. Trying to construct the extension of Hidden Valley Lane over the existing 6" water line would have created a situation where the integrity of the future street would have been in question. Because of the substandard PVC material, the diameter of the existing 6" water line and the substandard depth of the 6" water line, I have declared the expenditure of $8,850 to Llano Utility Services, Inc. as an emergency expenditure under guidelines provided in the Texas Local Government Code, Section 252.022 a. 1. which states "A procurement made because of public calamity that requires immediate appropriation of money ... to preserve the property of the municipality."