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ST9703-CN050513Rone Engineering * GEOT~CHNICAL ENGINEERING · CONST~UCIION MATERIALS TESTING · ENVIRONMENTALCONSUL~ING FORT WORTH 2696 GRAVEL DRIVE FORT WORIH, T£XA$ 76158 April 22, 2005 Ms. Suzan Taylor City of Coppell P.O. Box 9478 Coppell, Texas 75019 Re: ST 97-03 MacAr~hur Boulevard Widening Coppell, Texas Proposal No. 05-7772 Dear Ms. Taylor: Rone Engineering Services, Ltd. (Rone) understands that we have been selected based solely on our qualifications and that the City of Coppell is currently negotiating scope and fees with only Rone at this time for quality control services for the referenced project. For the purpose of this proposal, we have estimated quantities and tests that will be required in accordance with the Plans and Information Provided. Tlfis is only an estimate for budgetary purposes. The actual costs for CMT services can decrease or increase with changes in the scope of work or with the contractor's work method. Rone's total fee will be based on the actual amount of lechnlcian time and laboratory testing required for the project. These services will be performed on a unit price basis in accordance with the attached Schedule of Services and Fees. Rone meets thc requirements of ASTM E329 and is an active participant in the CCRL and AASHTO sample proficiency programs and is currently A2LA & AASHTO accredited. Rone has experienced perso~mel to perform the necessary CMT sen, ices in accordance with the project specifications. By execution of this proposal, the undersigned Client acknowledges and agrees that the document entitled "Terms and Conditions" has been provided or made available to Client and Client agrees that such Terms and Conditions shall be applied to the present Proposal and shall be fully binding upon Client. The Terms and Conditions are fully incorporated into this Proposal by reference as if set forth at length. We appreciate the opportunity to submit this proposal for CMT services and look forward to working with you during the construction phase of this project. If there are any questions concerning this proposal or if we can be of further assistance, please contact us at your convenience. R~.specl~ly submitted, Page 1 of 4 CMT Division Manager April 22, 2005 Proposal No. 05-7772 Project: RONE ENGINEERING SERVICES, LTD. Construction Materials Engineering and Testing Basic Sen'ices and Cost Estimate ST 97-03 MacArthur Boulevard Widening DESCRIPTION Estimated Unit Estimated Quantity Rate Total EARTHWORK Moisture Density Relationship ASTM D-698 (each) Atterberg Limits (each) Engineering Technician (hourly) In Place Density Test (each) 16.0 Transportation Charge (trip) 9.0 Engineering & Report Review (hourly) 3.0 Assumptions: 2 density tests for each visit. One lane closure only at a time per direction. CONCRETE Concrete Inspection (hourly) Concrete Test Cylinders (each) Reinforcing Steel Inspection (hourly) Transportation Charge (trip) Engineering & Report Review (hourly) Assumptions: 1 set of 4 concrete test cylinders per trlp. 1.0 $130.00 $130.00 1.0 $40.00 $40.00 18.0 $27.50 $495.00 $13.00 $208.00 $13.00 $117.00 $55.00 $165.00 12.0 $27.50 $330.00 16.0 $13.00 $208.00 4.0 $35.00 $140.00 6.0 $13.00 $78.00 2.4 $55.00 $132.00 ESTIMATED BUDGET All time is for a minimum of two hours or as noted. Overtime will be charged for all hours worked before 7:00am and after 5:00pm, for any time in excess of 8 hours per day or 40 hours per week, Saturdays, Sundays and Holidays. All time is Portal to PortaI. Project Engineering services on materials engineering and testing for consultation, analysis, report preparation and review, supervision and scheduling of field and laboratory personnel will typically be 0.3 to 0.5 hours per report. Proposal No. 05-7772 $2,043.00 Page 2 of 4 April 22, 2005 Proposal No. 05-7772 Project: RONE ENGINEERING SERVICES, LTD. Construction Materials Engineering and Testing Basic Services and Cost Estimate ALTERNATE A ST 97-03 MacAr~hur Boulevard Widening DESCRIPTION Estimated Quantity Unit Rate Estimated Total EARTltXVORK Moisture Density Relationship ASTM D-698 (each) 2.0 Atterberg Limits (each) 2.0 Engineering Technician (hourly) 24.0 In Place Density Test (each) 12.0 Transportation Charge (trip) 12.0 Engineering & Report Review (hourly) 4.8 Assumptions: I density for every 300 lineal feet of paving subgrade, 1 density test for every prepared paver replacement section. CONCRETE Concrete Inspection (hourly) Concrete Test Cylinders (each) Reinforcing Steel Inspection (hourly) Transportation Charge (trip) Engineering & Report Review (hourly) Assumptions: 1 set of 4 concrete test cylinders per trip. 16.0 24.0 6.0 8.0 3.6 $130.00 $40.00 $27.50 $13.00 $13.00 $55.OO $27.50 $13.00 $35.00 $13.00 $55.00 $260.00 $80.00 $660.00 $156.00 $156.00 $264.00 $440.00 $312.00 $210.00 $104.00 $198.00 ESTIMATED BUDGET $2,840.00 Pagc 3 ot 4 April 22, 2005 Proposal No. 05-7772 Project: RONE ENGINEERING SERVICES, LTD. Construction Materials Engineering and Testing Basic Sen'ices and Cost Estimate ALTERNATE B ST 97-03 MacArthur Boulevard Widening DESCRIPTION Estimated Quantity Unit Rate Estimated Total EARTHWORK Moisture Density Relationship ASTM D-698 (each) Atterberg Limits (each) Engineering Technician (hourly) In Place Density Test (each) Transportation Charge (trip) Engineering & Report Review (hourly) Assumptions: 1 density test for ever3, prepared paver replacement section. CONCRETE Concrete Inspection (hourly) Flowable Fill Test Cylinders (each) Transportation Charge (trip) Engineering & Report Review (hourly) As.,mnptions: 1 set of 4 flowable fill test cylinders per trip. ASPHALT Engineering Technician (hourly) Extraction and Gradation (each) Maximum Theoretical Specific Gravity (each) Asphalt Coring (hourly) Asphalt Core Equipment Charge (each) ln-Place Density and Thickness Test (each) Transportation Charge (trip) Engineering & Report Review (hourly) 1.0 1.0 12.0 6.0 6.0 2.4 16.0 24.0 8.0 3.6 12.0 2.0 2.0 4.0 6.0 6.0 4.0 1.8 $130.00 $40.00 $27.50 $13.00 $13.00 $55.00 $27.50 $13.00 $13.00 $55.00 $27.50 $155.00 $66.00 $27.5~ $25.00 $20.00 $13.00 $55.00 $130.00 $4O.OO $330.00 $78.00 $78.00 $132.00 $440.00 $312.00 $104.00 $198.00 $330.00 $310.00 $I32.00 $110.00 $150.00 $120.00 $52.00 $99.00 EST/MATED BUDGET $3,145.00 Page 4 of 4 TERMS AND CONDITIONS SECTION 1: PARTIES AND SCOPE OF WORK: Rone Engineering Sen/ices, Ltd. (hereinafter referred to as "Pone') shall include said company or its padicular division, assigns, successors, subsidiary or affiliate pedorming the work "Work" (whether such term is capitalized or not) means the specific geotechnical, analytical, testing or other service to be performed by Pone as set forth in Rone's proposal and these Terms and Conditions Additionai work ordered by Client shall also be subject to these Terms and Conditions "Client" refers to the person or business entity ordering the work to be done by Pone If Client is ordering the work on behalf of another, Client represents and warrants that it is the duly authorized agent of said party for the purpose of ordering and directing said work. Unless otherwise stated in writing, C~ient assumes sole responsibility for determining whether the quant[fy and the nature of the work ordered by the client is adequate and sufficient for Client's intended purpose. Client shall communicate these General Conditions to each and every third party to whom Client transmits any part of Rone's work, Rone shatl have no duty ar obligation to any third party greater than that set forth in Rones proposal, Client's acceptance thereof and these Terms and Conditions. The ordering of work from Pone, or the reliance on any of Rone's work, shall constitute acceptance of the terms of Rone's proposal and these Terms and Conditions, regardless of the terms of any subsequently issued document. If unexpected site conditions are discovered, the scope of work may require additional services even as the work is in progress. Pone will provide these additional services at its normal schedule rate. Initiation of services by Pone for client will automatically invoke and be performed subject to these Terms and Conditions Rone's duties and obligations for any Work performed is to Client only if Client chooses to charge any third party for any work performed hereunder, Client is solely responsible for assessing such charges against said third parties Pone assumes no duty or obligation to pursue such charges against any third party other than Client and Client remains solely responsible to Rone, regardless of the reimbursable or non-reimbursable status of the charges SECTION 2: ACCESS TO SITE: Client will arrange and provide such access to the site as is necessary for Rone to perform the work. Pone shatl take reasonable measures and precautions to minimize damage to the site and any improvements located thereon as the result of its work or the use of its equipment; however, Rone has not included in its fee the cost of restoration of damage which may occur and shall have no obligation to perform any such restoration work. If Client desires or requires Rone to restore the site to its former condition, upon written request Pone will perform such additional work as is necessary to do so and Client agrees to pay to Rone for the cost SECTION 3: TEST AND INSPECTIONS: Client shall cause all tests and inspections of the site, materials and work performed others to be timely and properly performed in accordance with the plans, specifications and contract documents and Rone's recommendations Any re*testing, if deemed necessary by Rone, or testing due to cancellation of scheduled tests not due to the fautt of Rone, are outside the scope of work hereunder and will be provided to Client for an additional charge at Pane's normal rates No claims for loss, damage or injury shall be brought against Reno by Client or any third party unless all tests and inspections have been so performed and unless Rone's recommendations have been exactly followed Client agrees to indemnify, defend and hold Pone, its officers, employees and agents harmless from any and all claims, suits, losses, costs and expenses, including, but not limited to, court costs and reasonable aftorney's fees in the event that all such tests and inspections are not so performed or Rone's recommendations are not so followed SECTION 4: CLIENT'S BUTY TO NOTIFY ENGINEER: Client represents and warrants that it has advised Rone of any known or suspected hazardous materials, utility lines and pollutants at any site at which Rone is to do work hereunder, and unless Pone has specifically assumed in writing the responsibility of locating subsurface objects, structures, lines or conduits, Client agrees to defend, indemnify and save Rone harmless from all claims, suits, losses, costs and expenses, including reasonable attorney's fees, incurred as a result of personal injury, death or property damage resulting to or caused by contact with subsurface or latent objects, structures, tines or conduits where the actual or potenfial presence and Iocafion thereof were not specifically revealed to Pone by Ctient SECTION 5: RESPONSIBILITY; Rone's work shall not include determining, supervising or implementing the means, methods, techniques, sequences or procedures of construction. Pone shall not be responsible for evaluating, reporting or affecting job conditions concerning health, safety or welfare Rone's work or failure to perform same shalt not in any way excuse any contractor, subcontractor, laborer or supplier from performance of its work in accordance with the contract documents. Rone has no right or duty to stop any contractor's work SECTION 6: SAMPLE DISPOSAL: Unless otherwise agreed in writing, test specimens or samples will be disposed immediately upon completion of the test. All drilling samples or specimens will be disposed sixty (60) days after submission of Rone's report to Client. SECTION 7: PAYMENT: Client shall be invoiced once each month for work performed during the preceding period Client agrees to pay each invoice within thirty (30) days of its receipt. Client further agrees to pay interest on all amounts invoiced and not paid or objected to for valid cause in writing within said thirty (30) day period at the rate of eighteen (18) percent per annum (or the maximum interest rate permitted under applicable law), until paid. Client agrees to pay Rone's cost of collection of ail amounts due and unpaid after sixty (60) days, including court costs and attorney's fees Rone shall not be bound by any provision or agreement requiring or providing for arbitration of disputes or controversies arising out of this agreement, any provision wherein Rone waives any rights to a mechanics' lien, or any provision conditioning Rone's right to receive payment for its work upon payment to Client by any third part*/ These Terms and Conditions are notice, where required, that Rone intends to file a lien to collect past due amounts. Client agrees to provide Rone, upon request, ail information necessary for Pone to file its lien, including, but not limited to, a legal description of the property upon which the work was performed. Failure to make payment within 30 days of invoice shall constitute an irrevocable final release of Rone from any and all claims which Client may have, whether {n tort, contract or otherwise, and whether known or unknown at the time SECTION 8; WARRANTY: RONE'S SERVICES WILL BE PERFORMED, ITS FINDINGS OBTAINED AND ITS REPORTS PREPARED IN ACCORDANCE WITH ITS PROPOSAL AND THESE TERMS AND CONDITIONS, AND WiTH GENERALLY ACCEPTED PRINCIPLES AND PRACTICES. IN PERFORMING ITS SERVICES, PONE WILL USE THAT DEGREE OF CARE AND SKILL ORDINARILY EXERCISED UNDER SIMILAR CIRCUMSTANCES BY MEMBERS OF ITS PROFESSION. THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES OR REPRESENTATIONS, EITHER EXPRESS OR IMPLIED STATEMENTS MADE IN PONE REPORTS ARE OPINIONS BASED UPON ENGINEERING JUDGMENT AND ARE NOT TO BE CONSTRUED AS REPRESENTATIONS OF FACT SHOULD RONE OR ANY OF ITS EMPLOYEES BE FOUND TO HAVE BEEN NEGLIGENT IN THE PERFORMANCE OF ITS WORK, OR TO HAVE MADE AND BREACHED ANY EXPRESS OR IMPLIED WARRANTY, REPRESENTATION OR CONTRACT, CLIENT, ALL PARTIES CLAIMING THROUGH CLIENT, AND ALL PARTIES CLAIMING TQ HAVE IN ANY WAY RELIED UPON RONE'S WORK, AGREE THAT THE MAXIMUM AGGREGATE AMOUNT QF THE LIABILITY OF PONE, IT'S OFFICERS, EMPLOYEES AND AGENTS SHALL BE LIMITED TO $25r000.00 OR THE TOTAL AMOUNT OF THE FEE PAID TO PONE FOR ITS WORK PERFORMED WITH RESPECT TO THE PROJECT, WHrCHEVER AMOUNT IS GREATER IN THE EVENT CLIENT IS UNWILLING OR UNABLE TO LIMIT RONE'S LIABILITY IN ACCORDANCE WITH THE PROVISIONS SET FORTH IN THIS PARAGRAPH, CLIENT MAY, UPON WRI%TEN REQUEST FROM CLIENT RECEIVED WITHIN FIVE DAYS OF CLIENT'S ACCEPTANCE HEREOF, INCREASE THE LIMIT OF RONE'S LIABILITY TO $250,00000 BY AGREEING TO PAY RONE A SUM EQUIVALENT TO AN ADDITIONAL AMOUNT OF 10% OF THE TOTAL FEE TO BE CHARGED FOR RONE'S SERVICES. THIS CHARGE IS NOT TO BE CONSTRUED AS BEING A CHARGE FOR INSURANCE OF ANY "~'PE, BUT IS INCREASED CONSIDERATION FOR THE GREATER LIABILITY ACCEPTED BY RONE IN ANY EVENT, A~q'ORNEY'S FEES EXPENDED BY RONE IN CONNECTON WiTH ANY CLAIM SHALL REDUCE THE AMOUNT AVAILABLE, AND ONLY ONE SUCH AMOUNT WILL APPLY TO ANY PROJECT REGARDLESS OF THE NUMBER OF CLAIMS OR CAUSES OF ACTION ARISING OUT OF THE WORK. CLIENT WAIVES ANY AND ALL CLAIMS FOR CONSEQUENTIAL, SPECIAL OR PUNITIVE DAMAGES AGAINST RONE ARISING OUT OF OR RELATING TO THE WORK. NO ACTION OR CLAIM, WHETHER IN TORT, CONTRACT, OR OTHERWISE, MAY BE BROUGHT AGAINST RONE, ARISING FROM OR RELATED TO RONE'S WORK, MORE THAN TWO YEARS AND ONE DAY AFTER THE CESSATION OF RONE'S WORK HEREUNDER. LIMITATIONS ON LIABILITY AND INDEMNITIES IN THIS AGREEMENT ARE BUSINESS Terms & Conditions Dated August 20, 2004 Page 1 Of 2 UNDERSTANDINGS BETWEEN THE PARTIES VOLUNTARILY AND KNOWINGLY ENTERED INTO, AND SHALL APPLY TO ALL THEORIES OF RECOVERY INCLUDING, BUT NOT LIMITED TO BREACH OF CONTRACT, WARRANTY, TORT (INCLUDING NEGLIGENCE), STRICT OR STATUTORY L~ABILITY, OR ANY OTHER CAUSE OF ACTION, EXCEPT FOR WILLFUL MISCONDUCT OR GROSS NEGLIGENCE. THE PARTIES ALSO AGREE THAT CLIENT WILL NOT SEEK DAMAGES IN EXCESS OF THE LIMITATIONS INDIRECTLY THROUGH SUITS WITH OTHER PARTIES WHO MAY JOIN RONE AS A THIRD-PARTY DEFENDANT PARTIES MEANS CLIENT AND GEOTECHNICAL ENGINEER AND THEIR OFFICERS, EMPLOYEES, AGENTS, AFFILIATES, AND SUBCONTRACTORS SECTION 9: HAZARDOUS MATERIALS: Nothing contained within this agreement shall be construed or interpreted as requiring Rone to assume the status of an owner, operator, generator, storer, transporter, creator, or disposal facility as those terms appear within RCRA or within any Federal or State statute or regulation governing the generation, transportation, treatment, storage and disposal of pollutants. Client assumes full responsibility for compliance with the provisions of RCRA and any other Federal or State statute or regulation governing the handling, treatment, storage and disposal of pollutants It shall be the duty of the owner, the client, or their representafive to advise Rone of any known or suspected hazardous substances which are or may be related to the services provided; such hazardous substances include but are not limited to products, materials, by-products, wastes or samples of the foregoing which Rone may be provided or obtain performing its Work or which hazardous substances exist or may exist on or near any premises upon which work is to be performed by Rone employees, agents or subcontractors If Rone observes or suspects the existence of unanticipated hazardous materials during the course of its Work, Rone may at its option terminate further work on the project and notify Client of the condition Work will be resumed only after a renegotiation of scope of services and fees. Rone does not create, generate or at any time own or take possession or ownership of or arrange for transport, disposal or treatment of hazardous materials as a result of its Work, SECTION 10: HAZARDOUS MATERIALS INDEMNtTY: The Client acknowledges that Rone has neither created nor contributed to the creation or existence of any hazardous, radioactive, toxic, irritant, pollutant, or otherwise dangerous suDstance or condition at the site Accordingly, except as expressly provided in this contract, the Client waives any claim against Rone and agrees to indemnify and save Rone, its agents, and employees harmless from any claim, liability or defense cost, including but not limited to attorney fees and other incidental costs, for injury or loss sustained by any party from such exposures, regardless of whether such exposure was allegedly arising out of or re~ated fo Rone's performance of services hereunder SECTION 11: TERMINATION: This Agreement may be terminated by either party upon seven (7) days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof. Such termination shall not be effective if that substantial failure has been remedied before expiration of the period specified in the written notice. In the event of termination, Rone shall be paid for services performed to the termination notice date plus reasonable termination expenses Expenses of termination or suspension shall include alt direct costs of Rone required to complete analyses and records necessary to complete its files and may also include a report on the services performed to the date of notice of termination or suspension. SECTION 12: PROVISIONS SEVERABLE: The padies have entered into this agreement in good faith, and it is the specific intent of the parties that the terms of these Terms and Conditions be enforced as written. In the event any of the provisions of these Terms and Conditions should be found to be unenforceable, it shall be stricken and the remaining provisions shall be enforceable. SECTION 13: ENTIRE AGREEMENT: These Terms and Conditions and Rone's proposal constitute the entire understanding of the partieSr and there are no representations, warranties or undertakings made other than as set forth herein This agreement may be amended, modified or terminated only in writing, signed by each of the parties hereto SECTION 14: OWNERSHIP OF DOCUMENTS: All reports, bering logs, field data, field notes, laboratory test data, calculations, estimates, and other documents prepared by Rone as instruments of service, shall remain the property of Rone unless there are other written agreements to the contrary SECTION 15: ASSIGNS: Ctient may not delegate, assign, subcontract or transfer its duties (including payment) or interest in this agreement without the written consent of Rone. SECTION 16: INDEMNIFICATION: To the fullest extent permitted by applicable law, Client expressly agrees to defend (at Client's expense and with counsel acceptable to Rone), indemnify, and save and hold harmless Rone and all of its officers, directors, shareholders, employees, agents, successors, predecessors and assigns, from and against any and all claims, suits, losses, causes of action, damages' liabilities, and expenses of any kind whatsoever, including without limitation, all expenses of litigation and arbitration, court costs, and attorney's fees, arising on account of or in connection w~th injuries to or the death of any person whomsoever, claims for damages from any third party, or any and all damages to property (including the lose of use thereof), regardless of possession or ownership, which injuries, death or damages arise from, or are in any manner connected with, or alleged to be connected with, the Client's property or work being performed on Client's propert7 by Rone or by persons or entities other than Rone. or are caused in whole or part by reason of the acts or omissions or presence of the person or property of the Client or any of its employees, agents, representatives, subcontractors, or suppliers, INCLUDING, WITHOUT LIMITATION, INJURIES. DEATH, OR DAMAGES WHICH ARISE FROM OR IN CONNECTION WITH, OR ARE CAUSED BY, ANY ACT, ERROR. OMISSION, OR NEGLIGENCE OF RONE AND [TS OFFICERS, DIRECTORS, SHAREHOLDERS, EMPLOYEES, AGENTS, CLIENTS, OR SUPPLIERS; BUT EXCLUDING INJURIES, DEATH, OR DAMAGES CAUSED BY THE SOLE NEGLIGENCE OR WANTON AND WILLFUL MISCONDUCT OF RONE. The indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensafion, or benefits payable by or for the Client under worker's or workman's compensation acts, disability benefit acts or other employee benefits acts, and shall extend to and include any actions brought by or in the name of any employee of the Client or of any third party to whom Client may subcontract any work. SECTION 17: COSTS AND TENDERING OF INDEMNIFICATION DEFENSE: The indemnities agreed to by Client herein expressly include all costs of litigation, attorney's fees, settlement costs and reasonable expenses in connection with the litigation or arbitration whether or not the claims made for loss, injury, damage or proper'b/damage are valid or groundless, and regardless of whether the defense of Rone is maintained by Rone or assumed by Client. Rone in its sole discretion and at its sole egfion may defend any or all of the indemnified claims or tender to Client the defense of any or all of the indemnified claims. Upon such tender by Rone to Client, Client shall be bound and obligated to assume the defense of Rone in the indemnified claims, including the settlement negotiations, and shall pay, liquidate, discharge and satisf7 any and all settlements, judgments, awards or expenses resulting from or adsing out of the indemnified claims without reimbursement from Rone. It is understood and agreed by Client that Jf Rone tenders the defense of an indemnified claim to Client and CIiect fails or neglects to assume the defense thereof, Rone may compromise and settle or defend any such suit or action, and Client shall be bound and obligated to reimburse Rone for the amount expended by it in seffiing or compromising any such claim, or in the amount expended by Rone in paying any judgment rendered therein, together with all reasonable attorneys' tees and cost of litigation incurred by Rone by reason of its defense, sedlement or compromise of such indemnified claims, SECTION 18: COLLECTION OF AMOUNTS OWED TO RONE: In the event that Client owes any amount to Rone, whether under this Agreement or otherwise, Client agrees to Rone's employment of whatever collection methods it deems reasonable and expedient, including but not limited to gamishment (pre and post judgment), sequestration, attachment or any other legal method. Client agrees fo waive any and all bond requirements associated therewith, Client agrees to pay all costs of collection, including attorneys fees. SECTION 19: NOTICE: All notices required under this Subcontract Agreement shall be sent via certified mail retum receipt requested to the address set forth in the proposal, via facsimile number listed on the proposal or via hand delivery to the office set forth on the proposal. Verbal notification to Rone will not satisfy the notice requirements herein, To the extent any notice provision of these Terms and Conditions violates applicable law in that it is too strict or restrictive, the provision shall be automatically modified to the standards mandated by the applicable law and shall not be void. Terms & Conditions Dated August 20 2004 Page 2 of 2