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MA0405-AG050510AGENDA'REQUEST FORM COPPELL DEPT: Engineering DATE: May 10, 2005 ITEM #: 24 ITEM CAPTION: Consider approval of awarding Bid/Contract # Q-0405-02 to pavement Services Corp. for the construction of the Brick Paver Replacement Program in an amount of $247,571, as provided for in IMF funds; and authorizing the City Manager to sign. GOAL(S): APPROVED BY CITY COUNCIL ON ABOVE DATE Motion to Approve - York - Peters qote - 7-0 EXECUTIVE SUMMARY: This project consists of crosswalk improvements m various intersections along MacArthur Blvd. Two bids were received and open on April 26, 2005. Pavement Se~wices Corp. submitted the low bid of $237,571. The city is offering a $10,000 bonus if the projec! is complete in 40 Calendar Days. Pavement Services Corp. has worked in the city for several years on om' annual pavement replacement program. Staff recommends approval of the contract with Pavement Services Corp. for the construction of the Brick Paver Replacement Program and will be available to answer any questions at the Council meeting. FINANCIAL COMMENI'S: Funds have been provided in the InlYastructure Maintenance Fund for this contract, Agenda Rcq/tcst Form - Rexised 09 04 COPPELL MEMORANDUM TO: FROM: DATE: REF: Mayor and City Council Kenneth M. Griffin, P.E., Director of' Engineering/Public Works May 10, 2005 Consider approval of awarding Bid/Contract #Q-0405-02 to Pavement Services Corp. for the construction of the Brick Paver Replacement Program in an amount of $247,571, as provided for in IMF funds; and authorizing the City Manager to sign. On March 8, 2005, City Council approved a resolution to allow the closure of one lane of MacArthur Blvd. during the reconstruction of the various brick paver bands along MacArthur Blvd. Subsequent to that action, the city placed the project out to bid. On April 26, 2005, the City received two bids for the removal and replacement of the brick pavers along MacArthur Blvd. at Bethel School Rd., Condor Dr., Village Parkway South, Village Parkway North, Parkway Blvd., and Samuel Blvd. Also, during the March 8, 2005 City Council meeting, the City Council granted permission to bid the project, not only ~vith our approved Stamped Concrete and an alternate product of stamped and dyed asphalt. The two bids received were from Pavement Services and North Texas Bomanite. There was a substantial disparity between the two bids, with North Texas Bomanite being twice the cost of Pavement Services. Pavement Services has been working for the City of Coppell for numerous years under a renewable contract to remove and replace various sections of streets and alleys as part of our yearly infrastructure maintenance program. Even though they have been working for the city for numerous years, we still scheduled a meeting with them prior to a recommendation of the award of this project to ensure that they had a full and comprehensive understanding of the scope of the project. During the course of the meeting, there were no concerns generated about whether or not they could complete this project as bid. They seemed to have a full understanding of the project and had already started the process of thinking through how they would route traffic and construct the project. Even though they bid 60 Calendar Days on this project, they indicated that their intention is to complete this project in 40 or less days to be eligible to obtain the early completion bonus. This project, as previously mentioned, was bid with not only Stamped Concrete, but also with Stamped and Dyed Asphalt. The Stamped Concrete was approximately $27,000 higher in cost than the Stamped and Dyed Asphalt. However, going into this project we had already made a determination that whatever was used in this brick paver replacement project would also be utilized for the brick paver band at Riverchase Drive, which is a part of the MacArthur Blvd. widening project. That project is also being considered for award this evening. In reviewing the bids for the MacArthur Blvd. widening, it is noted that the Stamped and Dyed Asphalt was actually $10,000 higher than the Stamped Concrete. Comparing both bids together, in regard to Stamped and Dyed Asphalt and Stamped Concrete, there is only approximately $17,000 difference between the two products. Because there was only approximately a $17,000 difference between the two products and the fact that Stan~ped Concrete is the city's approved standard, we are recommending that the Brick Paver Replacement Program be awarded using Stamped Concrete in the amount of $247,571. This total includes the $10,000 bonus if the project is completed in 40 or less days. If the contractor takes the entire 60 days then the total cost of the project would be $237,571. This Brick Paver Replacement project is actually a compilation of the FY 2002/03, 2003/04 and 2004/05 Brick Paver Replacement projects as identified in the Infrastructure Maintenance Fund. From conception to construction, this project took a substantial amount of time to try to ascertain the approach to the project in regard to traffic. In the final analysis, as noted by the March 8, 2005 agenda item, the only reasonable solution for the reconstruction of the Brick Pavers was to close off one lane of MacArthur Blvd. during the summer months. Staff recommends the award of the Brick Paver Replacement Program in an amount of $247,571 to Pavement Services Corp. - Staffwill be available to answer any questions at the Council meeting.