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MA0405-PR040618Rone DALLAS 8908 AMBASSADOR ROW DALLAS, TEXAS 75247 TELEPHONE 214 630-9745 FACSIM[LE 214-630-9819 HOUSTON 6300 ROTHWAY, SUITE 150 HOUSTON~ TEXAS 77040 TELEPHONE 713-996-9979 June 18, 2004 Mr. Keith Marvin, P.E. City of Coppell 255 Parkway Boulevard P.O. Box 9478 Coppell, Texas 75019 PROPOSAL No. 046379 GEOTECHNICAL INVESTIGATION PAVER EVALUATION MACARTHUR BOULEVARD COPPELL, TEXAS Dear Mr. Marvin: Rone Engineers, Ltd. (Rone) is pleased to offer this proposal for a geotechnical investigation for the referenced project. We prepared this proposal based on information provided during our meeting on-site on June 11, 2004. We understand The City of Coppell, has selected Rone Engineers to perform engineering services based solely on our professional qualifications. We also understand The City of Coppell is currently negotiating work scope and fee only with Rone. The project is located along MacArthur Boulevard from Riverchase to Samuel in Coppell, Texas. We understand the project consists of evaluating the concrete paver areas at seven intersections. FIELD INVESTIGATION Subsurface conditions will be evaluated with 14 borings will be drilled to a depth of 5 feet to aid in evaluation of subgrade condition and replacement pavement design for the affected paver areas (borings may be reduced based on conditions encountered during drilling). Field personnel will core the soil boring locations prior to performing soil borings. Subsequently, Rone will drill the borings using truck-mounted equipment. Cohesive and non-cohesive soil samples will be obtained using three-inch diameter Shelby tube samplers (ASTM D-1587) and two-inch diameter standard split-spoon samplers (ASTM D-1586), respectively. In addition, rock encountered will be evaluated by use of the Texas Department of Transportation cone penetration tests. Rock coring is not included in this scope of work. We understand maintaining fluid traffic flow on MacArthur is very important and that operations should be conducted between 9:00 AM and 3:00 PM on weekdays. Rone will provide appropriate traffic control during these hours at each location of our field investigation. City of Coppell Proposal No. 04-6379 June 18, 2004 Page No. 2 An engineering geologist or soils technician will extrude the samples in the field, check the samples for consistency with a hand penetrometer, carefully wrap them to preserve their condition, and return them to the laboratory for testing. A log of each boring will be prepared to document field activities and results. Rone will identify the boring locations using normal taping procedures. Locations will be shown on the plan of borings. Precise surveying of boring locations and elevations is not included in the cost estimate. These services may be provided upon request, at additional cost. At the completion of drilling operations, bore holes will be backfilled and plugged with soil cuttings and concrete. LABORATORY INVESTIGATION Laboratory tests will be required for classification purposes and to determine strength characteristics of the materials encountered. Testing will be in accordance with our standard procedures which include moisture content and soil identification, liquid and plastic limit dete~'ninations, unconfined compression tests on soil, and unit weight determinations. The specific types and quantities of tests will be determined based on soil conditions encountered in the borings. ENGINEERING SERVICES The engineering report will be prepared by a registered engineer and will present the results of the field and laboratory data together with our analyses of the results and recommendations. We will provide two copies of the report. The repod will address: · Soil, groundwater and paver base conditions encountered at the boring locations; · pavement design recommendations, including subgrade preparation and pavement thickness; · earthwork recommendations, including material and compaction requirements; · construction considerations related to conditions at the borings. COST OF SERVICES Based on the scope of services described above, we propose an estimated fee of $6,500.00. This fee will not be exceeded without prior authorization. You will be billed only for work items performed in accordance with the unit rates in our current fee schedule. Items other than those specified above, or changes in drilling requirements that are revealed by these studies or are necessitated by a change in project scope, may require revised field, laboratory, and engineering services. These services will be discussed and negotiated on an individual basis. The final invoice will be sent to you after completion of the project. PROJECT SCHEDULE We plan to initiate these studies within three days of receipt of notice-to-proceed and anticipate that two to three working days will be required to complete the field investigation (weather conditions permitting). You will receive the final report approximately 15 working days following receipt of the signed authorization to proceed. If you require a delivery time frame other than that presented above, please advise us at the time of completing the agreement so that we may make the appropriate adjustments in our schedule to accommodate your needs. City of Coppell Proposal No. 04-6379 June 18, 2004 Page No. 3 Items to be provided by the client include the right-of-entry to conduct the exploration and information regarding the location of any utilities on the subject site. Any restrictions or special project requirements should be brought to our attention before we commence fieldwork. Should weather or other factors result in unforeseen changes in site accessibility, Rone will contact the client to discuss accessibility options and associated fees. Please sign and return one copy of the proposal where indicated below as your authorization to proceed. By execution of this proposal, the undersigned Client acknowledges and agrees that the document entitled "Terms and Conditions" has been provided or made available to Client and Client agrees that such Terms and Conditions shall be applied to the present Proposal and shall be fully binding upon Client. The Terms and Conditions are fully incorporated into this Proposal by reference as if set forth at length. Thank you for the opportunity to present this proposal. Please call if you have any questions or if you have suggestions regarding changes to the agreement or to the proposed work scope. We look forward to working with you on the project. nitted, Vice President Copies Submitted (2) Attachment: Terms and Conditions PROP~~TED BY: Sign/~ , Printed Name Date om~any -3 Title TERMS AND CONDITIONS SECTION 1: PARTIES AND SCOPE OF WORK: Rone Engineers, Ltd. (hereinafter referred to as "Rone") shall include said company or its particular division, subsidiary or affiliate performing the work. (whether such term is capitalized or not) means the specific geotechnical, analytical, testing or other service to be performed by Rone as set forth in Rone's proposal, Client's acceptance thereof and these General Conditions. Additional work ordered by Client shall also be subject to these General Conditions. 'Client" refers to the person or business entity ordering the work to be done by Rone. If Client is ordering the work on behalf of another, Client represents and warrants that it is the duly authorized agent of said party for the purpose of ordering and directing said work. Unless otherwise stated in writing, Client assumes sole responsibility for determining whether the quantity and the nature of the work ordered by the client is adequate and sufficient for Client's intended purpose. Client shall communicate these General Conditions to each and every third party to whom Client transmits any part of Rone's work. Rone shall have no duty or obligation to any third party. The ordering of work from Rone, or the reliance on any of Rone's work, shall constitute acceptance of the terms of Rone's proposal and these General Conditions, regardless of the terms of any subsequently issued document. If unexpected site conditions are discovered, the scope of work may change even as the work is in progress. Rone will provide these additional services at the contract fee schedule rate. Initiation of services by Rone pursuant to this proposal will incorporate these terms and conditions. Rone's duties and obligations for any Work performed is to Client only. If Client chooses to charge any third party via backcharge, deductive change order, etc. for any work performed hereunder, Client is solely responsible for assessing such charges against said third parties. Rone assumes no duty or obligation to pursue such charges against any third party other than Client and Client remains solely responsible to Rone, regardless of the reimbursable or non-reimbursable status of the charges. SECTION 2: ACCESS TO SITE: Client will arrange and provide such access to the site as is necessary for Rone to perform the work. Rone shall take reasonable measures and precautions to minimize damage to the site and any improvements located thereon as the result of its work or the use of its equipment; however, Rone has not included in its fee the cost of restoration of damage which may occur. If Client desires or requires Rone to restore the site to its former condition, upon written request Rone will perform such additional work as is necessary to do ac and Client agrees to pay to Rone for the cost. SECTION 3: TEST AND INSPECTIONS: Client shall cause all tests and inspections of the site, materials and work performed by Rone or others to be timely and propedy performed in accordance with the plans, specifications and contract documents and Rone's recommendations. Retests, cancellations and stand-by time are considered outside the scope of work and an extra to the contract. Retests, cancellations and stand-by time will be billed to the Client on a time and material basis at Rone's standard fee schedule for the project. No claims for loss, damage or injury shall be brought against Rone by Client or any third party unless all tests and inspections have been so performed and unless Rone's recommendations have been followed. Client agrees to indemnify, defend and hold Rone, its officers, employees and agents harmless from any and all claims, suits, losses, costs and expenses, including, but not limited to, court costs and reasonable attorney's fees in the event that all such tests and inspections are not so performed or Rone's recommendations are not so followed except to the extent that such failure is the result of the gross negligence, willful or wanton act or omission of Rone, its officers, agents or employees, subject to the limitation contained in paragraph 9. SECTION 4: CLIENT'S DUTY TO NOTIFY ENGINEER: Client represents and warrants that it has advised Rone of any known or suspected hazardous materials, utiidy lines and pollutants at any site at which Rone is to do work hereunder, and unless Rone has assumed in writing the responsibility of locating subsurface objects, structures, lines or conduits, Client agrees to defend, indemnify and save Rone harmless from all claims, suits, losses, costs and expenses, including reasonable attorney's fees as a result of personal injury, death or property damage occurring with respect to Rone's performance of its work and resulting to or caused by contact with subsurface or latent objects, structures, lines or conduits where the actual or potential presence and location thereof were not revealed to Rone by Client. SECTION 6: RESPONSIBILITY: Rone's work shall not include determining, supervising or implementing the means, methods, techniques, sequences or procedures of construction. Rone shall not be responsible for evaluating, reporting or affecting job conditions concerning health, safety or welfare. Rone's work or failure to perform same shall not in any way excuse any contractor, subcontractor or supplier from performance of its work in accordance with the contract documents. Rone has no right or duty to stop the contractor's work. SECTION 6: SAMPLE DISPOSAL: Unless otherwise agreed in writing, test specimens or samples will be disposed immediately upon completion of the test. All drilling samples or specimens will be disposed sixty (60) days after submission of Rone's report. SECTION ?: PAYMENT: Client shall be invoiced once each month for work performed during the preceding pedod. Client agrees to pay each invoice within thirty (30} days of its receipt. Client further agrees to pay interest on all amounts invoiced and not paid or objected to for valid cause in writing within said thirty (30) day period at the rate of eighteen (18) percent per annum (or the maximum interest rate permitted under applicable law), until paid. Client agrees to pay Rone's cost of collection of all amounts due and unpaid after sixty (60) days, including court costs and attorney's fees. Rone shell not be bound by any provision or agreement requiring or providing for arbitration of disputes or controversies arising out of this agreement, any provision wherein Rone waives any rights to a mechanics' lien, or any provision conditioning Rone's right to receive payment for its work upon payment to Client by any third par~y, These General Conditions are notice, where required, that Rone shall file a lien whenever necessary to collect past due amounts. Client agrees to provide Rone, upon request, of all information necessary for Rone to file its lien, including, but not limited to, a legal description of the property upon which the work was performed, Failure to make payment within 30 days of invoice shall constitute a release of Rone from any and all claims which Client may have, whether in tort, contract or otherwise, and whether known or unknown at the time. SECTION 6: WARRANTY: RONE'S SERVICES WILL BE PERFORMED, ITS FINDINGS OBTAINED AND ITS REPORTS PREPARED IN ACCORDANCE WITH ITS PROPOSAL, CLIENT'S ACCEPTANCE THEREOF, THESE GENERAL CONDITIONS, AND WITH GENERALLY ACCEPTED PRINCIPLES AND PRACTICES. IN PERFORMING ITS PROFESSIONAL SERVICES, RONE WILL USE THAT DEGREE OF CARE AND SKILL ORDINARILY EXERCISED UNDER SIMILAR CIRCUMSTANCES BY MEMBERS OF ITS PROFESSION. THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES OR REPRESENTATIONS, EITHER EXPRESS OR IMPLIED STATEMENTS MADE IN RONE REPORTS ARE OPINIONS BASED UPON ENGINEERING JUDGMENT AND ARE NOT TO BE CONSTRUED AS REPRESENTATIONS OF FACT, SHOULD RONE OR ANY OF ITS PROFESSIONAL EMPLOYEES BE FOUND TO HAVE BEEN NEGLIGENT IN THE PERFORMANCE OF ITS WORK, OR TO HAVE MADE AND BREACHED ANY EXPRESS OR IMPLIED WARRANTY, REPRESENTATION OR CONTRACT, CLIENT, ALL PARTIES CLAIMING THROUGH CLIENT AND ALL PARTIES CLAIMING TO HAVE IN ANY WAY RELIED UPON RONE'S WORK AGREE THAT THE MAXIMUM AGGREGATE AMOUNT OF THE LIABILITY OF RONE, IT'S OFFICERS, EMPLOYEES AND AGENTS SHALL BE LIMITED TO $25,000.00 OR THE TOTAL AMOUNT OF THE FEE PAID TO RONE FOR ITS WORK PERFORMED WITH RESPECT TO THE PROJECT, WHICHEVER AMOUNT IS GREATER. IN THE EVENT CLIENT IS UNWILLING OR UNABLE TO LIMIT RONE'S LIABILITY IN ACCORDANCE WITH THE PROVISIONS SET FORTH IN THIS PARAGRAPH, CLIENT MAY, UPON WRITTEN REQUEST FROM CLIENT RECEIVED WITHIN FIVE DAYS OF CLIENT'S ACCEPTANCE HEREOF, INCREASE THE LIMIT OF RONE'S LIABILITY TO $250,000.00 BY AGREEING TO PAY RONE A SUM EQUIVALENT TO AN ADDITIONAL AMOUNT OF 5% OF THE TOTAL FEE TO BE CHARGED FOR RONE'S SERVICES. THIS CHARGE IS NOTTO BE CONSTRUED AS BEING A CHARGE FOR INSURANCE OF ANY TYPE, BUT IS INCREASED CONSIDERATION FOR THE GREATER LIABILITY INVOLVED, IN ANY EVENT, ATrORNEY'S FEES EXPENDED BY RONE IN CONNECTON WITH ANY CLAIM SHALL REDUCE THE Terms and Conditions Dated June 25, 2003 Page 1 of 2 AMOUNT AVAILABLE, AND ONLY ONE SUCH AMOUNT WILL APPLY TO ANY PROJECT. CLIENT WAIVES ANY AND ALL CLAIMS FOR CONSEQUENTIAL, SPECIAL OR PUNITIVE DAMAGES AGAINST RONE ARISING OUT OF OR RELATING TO THIS CONTRACT. NO ACTION OR CLAIM, WHETHER IN TORT, CONTRACT, OR OTHERWISE, MAY BE BROUGHT AGAINST RONE, ARISING FROM OR RELATED TO RONE'S WORK, MORE THAN TVVO yEARS AFTER THE CESSATION OF RONE'S WORK HEREUNDER SECTION 9: HAZARDOUS MATERIALS INDEMNITY: The Client acknowledges that Rone has neither created nor contributed to the creation or existence of any hazardous, radioactive, toxic, irritant, pollutant, or otherwise dangerous substances or conditions at the site. Accordingly, except as expressly provided in this contract, the Client waives any claim against Rone and agrees to indemnity and save Rone, its agents, and employees harmless from any claim, liability or defense cost, including but not limited to attorney fees and other incidental costs, for injury or loss sustained by any party from such exposures allegedly arising out of or related to Rone's per[ormance of services hereunder. SECTION 10: TERMINATION: This Agreement may be terminated by either party upon seven (7) days written notice in the event of substantial failure by the other party to peHorm in accordance with the terms hereof. Such termination shall not be effective if that substantial failure has been remedied before expiration of the period specified in the written notice. In the event of termination, Rone shall be paid for services per[orrned to the termination notice date plus reasonable termination expenses. Expenses of termination or suspension shall include all direct costs of Rone required to complete analyses and records necessary to complete its files and may also include a report on the services performed to the date of notice of termination or suspension. SECTION 11: HAZARDOUS MATERIALS: Nothing contained within this agreement shall be construed or interpreted as requiring Rone to assume the status of an owner, operator, generator, storer, transporter, creator, or disposal facility as those terms appear within RCRA or within any Federal or State statute or regulation governing the generation, transportation, treatment, storage and disposal of pollutants. Client assumes full responsibility for compliance with the provisions of RCRA and any other Federal or State statute or regulation governing the handling, treatment, storage and disposal of pollutants. It shall be the duty of the owner, the client, or their representative to advise Rone of any known or suspected hazardous substances which are or may be related to the services provided; such hazardous substances include but are not limited to products, materials, by-preducts, wastes or samples of the foregoing which Rone may be provided or obtain per[orming its services or which hazardous substances exist or may exist on or near any premises upon which work is to be per[ormed by Rone employees, agents or subcontractors. If Rone observes or suspects the existence of unanticipated hazardous materials during the course of providing services, Rone may at its option terminate further work on the project and notity Client of the condition. Services will be resumed only after a renegotiation of scope of services and fees. Rone does not create, generate o¢ at any time own or take possession or ownership of or arrange for transport, disposal or treatment of hazardous materials as a result of its exploration SECTION 12: PROVISIONS SEVERABLE: The parties have entered into this agreement in good faith, and it is the specific intent of the parties that the terms of these General Conditions be enforced as written. In the event any of the provisions of these General Conditions should be found to be unenforceable, it shall be stricken and the remaining provisions shall be enforceable. SECTION 13: ENTIRE AGREEMENT: This agreement constitutes the entire understanding of the parties, and there are no representations, warranties or undertakings made other than as set forth herein. This agreement may be amended, modified or terminated only in writing, signed by each of the parties hereto. SECTION 14: OWNERSHIP OF DOCUMENTS: All reports, boring logs, field data, field notes, laboratory test data, calculations, estimates, and other documents prepared by Rone as instruments of service, shall remain SECTION 15: ASSIGNS: Client may not delegate, assion, s.~!,ca, ntra~.t, or transfer its duties or interest in this agreement without the written consent of Rone. SECTION 16: INDEMNIFICATION: To the fullest extent permitted by applicable law, Client expressly agrees to defend (at Client's expense and with counsel acceptable to Rone), indemnity, and save and hold harmless Rone and all of its officers, directors, shareholders, employees, agents, successors, and assigns, from and against any and all claims, suits, losses, causes of action, damages, liabilities, and expenses of any kind whatsoever, including without limitation, all expenses of litigation and arbitration, court costs, and attorney's fees, adsing on account of or in connection with injuries to or the death of any person whomsoever, claims for damages from any third party, or any and all damages to property (including the loss of use thereof), regardless of possession or ownership, which injuries, death or damages arise from, or are in any manner connected with, the Client's property or work being performed on Client's property by persons or entities other than Rone, or are caused in whole or part by reason of the acts or omissions or presence of the person or property of the Client or any of its employees, agents, representatives, subcontractors, or suppliers, INCLUDING, WITHOUT LIMITATION, INJURIES, DEATH, OR DAMAGES WHICH ARISE FROM OR IN CONNECTION WITH, OR ARE CAUSED BY, ANY ACT, ERROR, OMISSION, OR NEGLIGENCE OF RONE AND ITS OFFICERS, DIRECTORS, SHAREHOLDERS, EMPLOYEES, AGENTS, CLIENTS, OR SUPPLIERS; BUT EXCLUDING iNJURIES, DEATH, OR DAMAGES CAUSED BY THE SOLE NEGLIGENCE OR WANTON AND WILLFUL MISCONDUCT OF RONE. The indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the Client under worker's or workman's compensation acts, disability benefit acts or other employee benefits acts, and shall extend to and include any actions brought by or in the name of any employee of the Client or of any third party to whom Client may subcontract any work. SECTION 17: COSTS AND TENDERING OF INDEMNIFICATION DEFENSE: The indemnities agreed to by Client herein expressly include all costs of litigation, attorney's fees, settlement costs and reasonable expenses in connection with the litigation or arbitration whether or not the claims made for loss, injury, damage or property damage are valid or groundless, and regardless of whether the defense of Rone is maintained by Rone or assumed by Client. Rone in its sole discretion and at its sole option may defend any or all of the indemnified claims or tender to Client the defense of any or all of the indemnified claims. Upon such tender by Rone to Client, Client shall be bound and obligated to assume the defense of Rone in the indemnified claims, including the settlement negotiations, and shall pay, liquidate, discharge and satisty any and all settlements, judgments, awards or expenses resulting from or adsing out of the indemnified claims without reimbursement from Rone. It is understood and agreed by Client that if Rone tenders the defense of an indemnified claim to Client and Client fails or neglects to assume the defense thereof, Rone may compromise and settle or defend any such suit or action, and Client shall be bound and obligated to reimburse Rone for the amount expended by it in settling or compromising any such claim, or in the amount expended by Rone in paying any judgment rendered therein, together with all reasonable attorneys' fees and cost of litigation incurred by Rone by reason of its defense, settlement or compromise of such indemnified claims. SECTION 18: COLLECTION OF AMOUNTS OWED TO RONE: In the event that Client owes any amount to Rone, whether under this Agreement or otherwise, Client agrees to Rone's employment of whatever collection methods it deems reasonable and expedient, including but not limited to garnishment (pre and post judgment), sequestration, attachment or any other legal method. Client agrees to waive any and all bond requirements associated therewith. Client agrees to pay afl costs of collection. SECTION 19: NOTICE: All notices required under this Subcontract Agreement shall be sent via certified mail return receipt requested to the address set forth in the proposal, via facsimile number listed on the proposal or via hand delivery to the office set forth on the proposal. Verbal notification to Rone will not satisfy the notice requirements herein. To the extent any notice provision of these General Conditions violates applicable law in that it is too strict or restrictive, the provision shall be automatically modified to the standards mandated by the applicable law and shall not be void. Terms and Conditions Dated June 25, 2003 Page 2 of 2