WA0301-AG050614AGENDA REQUEST FORM
COPPELL
DEPT: Engineering
DATE: June 14, 2005
ITEM #: 8/D
ITEM CAPTION:
Consider approval of awarding Bid/Contract # Q-0505-01 to Fox Contractors, Inc. for the construction of the Loch
Lane Water Line Project, in an amount of $58,391.00, as provided for in IMF funds; and authorizing the City
Manager to sign.
IIII
GOAL(S): .lll, --
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
~4otion to Approve
v~ - Faught
S - York
Vote - 7-0
EXECUTIVE SUMMARY:
Approval of this project will allow the replacement of an aging two-inch water line with a new eight-inch line.
The low bidder, Pegasus Utilities, Inc., did not properly complete the bid affidavit as required. Therefore, staff
recommends award of the contract to the second low bidder, Fox Contractors, Inc., in an amount of $58,391.
Staffwill be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS: Funds are available in the Water/Sewer IMF Account for this project.
Agenda Request Form - Revised 09/04 Document Name: #LochLane
COPPELL
MEMORANDUM
TO:
FROM:
DATE:
REF:
Mayor and City Council
Keith Marvin, P.E., Civil Engineer
June 14, 2005
Consider approval of awarding Bid/Contract # Q-0505-01 to Fox Contractors,
Inc. for the construction of the Loch Lane Water Line Project, in an amount of
$58,391.00, as provided for in IMF funds; and authorizing the City Manager to
sign.
On May 26, 2005 the City of Coppell received and opened six bids for the construction of the
Loch Lane water line project. See the attached exhibit for additional information and location.
This project will replace an aging two-inch water line with a new eight-inch line. This
replacement will eliminate a line that has become a maintenance problem for the Water Utilities
Division, as well as provide better service and fire protection to the residents of this
neighborhood.
The bids on this project ranged from a low bid of $48,610.00 to a high bid of $156,851.49. The
low bidder, Pegasus Utilities, Inc. did not properly complete the bid affidavit as required by the
contract documents. The purchasing agent determined that this bid was not a complete bid, and
therefore the bid was rejected.
The next lowest bidder was Fox Contractors, Inc., of Midlothian, Texas, in an amount of
$58,391.00. This contractor has performed work for the City of Coppell on several occasions,
and has completed those projects on time, and within budget.
Staff recommends award of the contract for the construction of the Loch Lane Water Line
project to Fox Contractors, Inc., in an amount of $58,391.00, with an estimated completion time
of 65 calendar days.
Staffwill be available to answer any questions at the Council.
T H E · C I T Y 0 F
COPP-ELL
June 1, 2005
To: Ken Griffin City Engineer
From: Jerod Anderson Purchasing Agent
Re: Bid Q-0505-01 Loch Lane Water Line Installation Project
On May 26, 2005 the City of Coppell accepted bids for bid Q-0505-01 Loch Lane Water
Line Installation Project. Six bids were received. The low bidder, Pegasus Utility
Development, did not complete the bid affidavit. As we have done in the past I have
stated that it is an incomplete bid and it will be rejected. Therefore, the next lowest
bidder will be considered the low. The remaining six bids will be reviewed for award. If
you have any questions or concerns please feel free to contact me.
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