ST9902-CS050801ST 99-02 A"
West Sandy Lake Road
Project Status Meeting
August 1, 2005 ~ 2:00 p.m.
Existing and Proposed Development:
a. Amberpoint
b. Met with inspector to go over changes in the field - up to date with changes, but there will be
more changes
II. TAS Review:
III. Specification Documents
a. Boiler-plate language was revised in January 2005 - need to provide TNP with the updates
specifications.
b. Who is to provide thc plans to the bidders? Is $25 enough for thc cost of thc contract documents?
c. Page 1-9, Item 8.4, - do we want to specify substantial completion times for the contractor?
IV.
Right-of-Way Acquisition:
a. Kellen - acquired
b. Coppell Bible Fellowship Church - scheduling a meeting with church representatives on August
5. Tempora~ two-way access needs to be included in plans and specs.
c. Sowell - Drive needs to be included in the plans
V. Addition Pay Items
1. Mobilization
This pay item shall consist of mobilization and demobilization for the construction of the project. The
project shall be constructed in phases as shown in the plans. This pay item shall be inclusive of any
and all mobilizations and demobilizations associated with the project. Mobilization shall be defined
as all necessary equipment, supplies, materials, and personnel on the job site ready to begin
construction. Note: The total amount bid for Mobilization & Demobilization shall not exceed
five percent (5%) of the total contract amounh exclusive of this pay item (adiusted contract
amount).
Measurement and Payment shall be as follows: Ten percent (10%) of the amount bid shall be paid
with the first pay estimate. On all subsequent pay estimates, ~ payment shall be
prorated on the basis of the value of the adjusted contract amount completed, ~
Prorated payment shall be as follows: When 1% of the adjusted contract amount has been earned,
50% of lump sum bid for mobilization, less retainage, will be paid. When 5% of the adjusted contract
amount has been earned, 75% of the lump sum bid for mobilization, less retainage, will be paid.
When 10% of the adjusted contract amount has been earned, 90% of the lump sum bid for
mobilization, less retainage, will be paid. Payment for the remaining 10% of the lump sum bid for
mobilization, less retainage, will be paid on the next monthly estimate following the 90% payment.
Payment shall be total compensation for furnishing all labor, materials, tools, and equipment
necessary to complete the work.
2. City Monument Sign
This pay item shall consist of the furnishing and installation of a City Entrance Sign on the west end
of the project in the location as shown in the plans. The sign shall be constructed in accordance with
the details found in Section __of the Specifications. The conduit for lighting and irrigation are
subsidiary to this pay item. Because of changing soil conditions, the Contractor will be required to
obtain a site specific geotechnical evaluation in order to verify that the pier sizing and locations
shown on Sheet S-I are adequate for the proposed entry sign. The geotechnical evaluation is
subsidiary to this pay item.
Measurement and Payment shall be made on the basis of price bid per lump sum (LS) and shall be total
compensation for furnishing all materials, tools, equipment, labor, and any other incidentals necessary to
complete the work.
3. Project Signs
This pay item shall consist of the installation of a project sign on each end of the project. The sign
shall be constructed in accordance with the details found in Section __ of the Specifications. The
City will furnish the City logo for the sign.
Measurement and Payment shall be made on the basis of price bid per each (EA) and shall be total
compensation for furnishing all materials, tools, equipment, labor, and any other incidentals necessary
to complete the work.
4. Field Office
This pay item shall consist of the furnishing of a field office for the duration of the project. The
office shall be located at a site convenient to the Sandy Lake Road right-of-way. The contractor shall
negotiate with the property owners for the site location. The contractor shall maintain at the field
office at all times a complete set of plans, specifications, approved shop drawings, SWP3, NOI, and
all other details pertaining to the work. Office shall be large enough to accommodate both the
Contractor and the Owner's representative. The office shall have telephone, electrical, water, sanitary
facilities, heating, cooling and fumishings.
Measurement and Payment shall be made on the basis of price bid per lump sum (LS) and shall be total
compensation for furnishing a field office and property leasing.
5. UPS System
This pay item shall include the furnishing and installation of an uninterrupted power supply system,
Clary Corporation, Model SP-1000, or equal with a six battery cabinet in accordance with the
appropriate details and specifications, including TxDOT Specifications.
Measurement and Payment shall be made on the basis of the price bid per each (EA) and shall be total
compensation for furnishing all labor, materials, and equipment necessary to complete the work.
6. Traffic Signal Confirmation Lights
This pay item shall consist of the furnishing and installation of traffic signal confirmation light
assemblies with clear globe on the mast arms and in the locations as designated by the Owner. Work
shall be in compliance with the appropriate details and specifications, including ........
2
Measurement and Payment shall be made on the basis of price bid per each (EA) and shall be total
compensation for furnishing all materials, tools, equipment, labor, and any other incidentals necessary
to complete the work.
7. Illuminated Street Signs
Page 5-4, Remove HMAC Pavement:
"The thickness of the existing concrete is unknown." should read the "The thickness of the existing
asphalt is unknown."
Page 5-8, 8" Enhanced Pavement:
The pay item description for stamped concrete.
This pay item shall consist of the installation of stamped concrete in the median noses and crosswalks
in the locations as shown in the plans. Stamped concrete in the roadway crosswalks shall be 8" and
concrete in the medians shall be 6". Color shall be Red Clay - Bomanite Integral Color with
Bomanite Natural Gray Release (or an approved equal). Any gray stamped concrete shall be
Gunmetal Gray - Bomanite Integral Color with Cobblestone Gray Release (or an approved equal).
All patterns shall be Running Bond Used Brick. Approved equal shall only be considered after
review of specifications and a test section that demonstrates the ability to match color and pattern.
Measurement and Payment shall be made on the basis of price bid per square yard (SY) of stamped
concrete of the thickness specified and shall be total compensation for furnishing all materials, tools,
equipment, labor, and any other incidentals necessary to complete the work. The preparation of any
test sections is considered subsidiary to this pay item.
Page 5-12, Furnish, Install, Maintain and Remove Erosion Controls:
The Contractor needs to prepare a comprehensive SWMP that can be signed by both the Contractor
and the City.
This pay item shall consist of furnishing, installing, maintaining and removing erosion controls
throughout the duration of the project in accordance with the Texas Commission on Environmental
Quality permitting requirements for construction projects that disturb one (1) or more acres. Under
the Texas Pollution Discharge Elimination System (TDPES) general construction permit TXR
150000, the operator with control of construction plans and specifications (Owner) and the operator
with day-to-day operational control (Contractor) are required to obtain a permit for the discharge of
storm water runoff. The Contractor shall be required to prepare and implement a single
comprehensive site specific Storm Water Pollution Prevention Plan (SWP3) for the entire
construction site. The Owner and the Contractor shall independently: (1) sign the SWP3, (2) submit
an NOI, and (3) post a site notice as part of the permit. The SWP3 must describe and insure the
implementation of best management practices that will be used to reduce, to the maximum extent
possible, the pollutants and storm water discharges associated with the construction activity and
insure compliance with the terms and conditions of the permit. The SWP3 must clearly indicate
which operator is responsible for satisfying each shared requirement of the SWP3. The SWP3 shall
be subject to approval by the Owner and must be retained on-site during the term of the construction.
Notice must be posted if the SWP3 is retained off-site.
A Texas Registered Professional Engineer must sign and seal the Erosion Control Plan (ECP)
submitted as part of the SWP3. An ECP has been provided on Sheets to of the plans and
should not be considered as a final ECP. If used by the Contractor, then it also must be signed and
sealed by a Texas Registered Profession Engineer representing the Contractor. The Owner and
Contractor shall independently submit a Notice of Termination upon completion of the project.
Measurement and Payment shall be made on the basis of the price bid per lump sum (LS) for
preparation and implementation of the SWP3. This includes any necessary revisions to the Erosion
Control Plan throughout the term of construction and the installation, sequencing, and maintenance of
structural control measures throughout the term of construction. Payment shall be total compensation
for furnishing all labor, materials, tools, and equipment necessary to complete the work and payment
shall be prorated throughout the term of construction based on the calendar days.
Page 5-16, Adjust Existing Water Meter and Meter Box:
Relocate Existing Water Service, Water Meter and Meter Box:
Did TNP get the information on which meters needed to be replaced? The typical size of meter is 1 ½
to 2 inches.
Page 5-19, Relocate Fire Hydrant and Valve Assembly:
Did TNP get the information on which fire hydrants needed to be relocated or adjusted?
The pay item references pay items for new fire hydrants and gate valves, however there is not a pay
item for those two items. May want to consider combining the installation of new fire hydrants and
gate valves and the removal and salvaging of fire hydrants into one pay item. The removal and
salvaging would be subsidiary to the installation of the fire hydrants.
Page 5-23, Grouted Riprap, Type A:The city does not have any standard construction details for
grouted riprap.
4