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ST9904-AG 8907114-24-89 AGENDA REQUEST FORM CITY COUNCIL MEETING Julq i1, 1989 IT,gM ITEM CAPTION: Discussion and consideration of authorizing the City Manager to enter into a contract for professional services with KIMLEY-HORN AND ASSOCIATES, INC., for the technical Traffic/Transportation Engineering Review,Analysis and Recommendations on the proposed freeway design on SH 121 between the City Limits line to the south and Denton Creek ~to the north, for an amount not to exceed $8,000. // (DtreA~rt~ ~g[g~ure) EVALUATION ~ ITF~,: S~iAFF RE~o: Russell R. Doyle, P.E. Si~y Eng. OTHER REP. ~o~ L. Wilsh~re, Kimley-Horn & A. SSo DATE: July 3, 1989 The Texas State Highway Department (TSHD) has designed SH 121 between the Coppell City Limit line and Denton Creek as a freeway with 4 interchanges, single jughandle ramps, various on and off ramps and related geometrics. The City of Coppell needs to provide a review and comment to the TSHD as the local jurisdiction. To accomplish that review and comment, specialized Traffic/Transportation Planning and Engineering capabilities and experience is needed usually not found on the staff of small to medium size cities like the qity of Coppell. Therefore, consultant services are needed. Please see the attached~ummary memo dated July 3,1989, by the City Engineer. BUDCET AMT.: $8,000 COMMENTS: ~4T. ESTIMATED: $8,000 AMT. +/- B~T -:~_~ FINANCIAL REVIEW BY: LEGAL REVIEW BY: AGENDA REQ FORM 0588DS REVIEWED BY CM: CITY MANAGER'S COMMENTS AND/OR RECOMMENDATIONS ITEM CITY COUNCIL MEETING 7-1~-89 The City of Coppell is desperately in need of technical and professional assistance in making the final review and assessment of the interchange designs in connection with the upgrade and improvements on Highway ~2~. The Highway Department is pressing for this information, and we have been attempting to identify funds which we could undertake or secure for this assistance. Frank Trando in concert with Boyd London has rendered an opinion that the CIP funds can be used for this purpose. We, therefore, are requesting that you authorize us to proceed with securing the services of Kimberly-Horn & Associates to undertake this transportation and traffic engineering review and analysis. Estimated amount is $8,000. As indicated in the memorandum from Alan Johnson, CIP funds are available for this purpose. TO: FROM: DA TE : MR. ALAN D. RATLIFF Russ~le July 3, 1989 Proposed are two agenda items that should satisfy your request dated June 19, 1989 (copy attached). Two different efforts are necessary so that we can accomplish items 2 and 3 on your June 19, 1989, request on a fast track - early completion basis so that a response can be made to the Texas State Highway Department (TSHD) on the SH 121 issues right away and then the Major Thoroughfare Plan revision and/or update can be conducted over the necessary longer period of time needed for an activity or process of this magnitude and technical nature. This first agenda item is that the City Council authorize the City Manager to negotiate and execute a contract for professional services for the review of the current freeway design proposed on SH 121 by the TSHD in Northwesu Coppell (from the City Limit line to the south with Grapevine and Denton Creek to the north). After that review, the consultant will provide recommendations to the City of Coppell and assist in forwarding them to the TSHD. The scope of work is described in the Phase 1 section of the March 14, 1989, Proposal by Kimley-Horn and Associates. Kimley-Horn has confirmed that the scope of work and estimated budget of $5,200 is still valid. I would recommend that the City Council authorize the City Manager to negotiate, execute and have the contract administered at a cost not to exceed $8,000. This will permit a final scope of work to be defined that may include added meetings, coordination and pa g~ent to Ginn, Inc., (for coordination and corporate knowledge) or added item(s) not identified until such a contract is finalized. Then assuming we remain under the $8,000 level, we would not need to return to the City Council until the study is completed and we provide the final report with recommendations. Kimley-Horn was selected out of a field of five or six top Traffic and Transportation Engineering firms who have the capability and history of performing a stud9 of this magnitude and who have the ability to assist the City in working with the TSHD. A more detailed description on how we arrived at the best available consultants is given on the second of these two agenda items. While this memo provided the background, the agenda request sheet presents the precise request and recommendation. Please let me know if you need any further information. bhj Kimley. Horn and Associates, Inc. March 14, ]9~9 12660 Coit Road, Suite 200, Dallas, Texas · (214) 386-7007 - Raleigh, Charlotte, Nashville, Virginia Beach, Dallas, Phoenix, West Palm 19each, Tampa, Oflat~do, Ft. Laude~ale, Veto Beach, R My~ Stuart Mr. Russell R. Doyle, P.E. City Engineer City of Coppell Post Office Box 478 Coppell, Texas 75019 Re: Thoroughfare Plan Evaluation Study Dear Mr. Doyle: We are very pleased the City of Coppell has solicited transportation engineering assistance from our firm in evaluating proposed SH 121 freeway improvements and certain westside thoroughfare amendments proposed by a commercial landowners association. We appreciate the opportunity provided this past week to personally present our firms qualifications and experience on similar projects. Combining the background information communicated in our discussions with extensive thoroughfare planning experience, we have defined a proposed study approach, with major tasks identified, and prepared a preliminary estimate of fees. Based upon our discussion of the nature of various major project elements and time constraints, we would propose a phased approach to the project, as described below. Phase I - We will provide technical assistance and participate with the City in reviewing State (SDItPT) design plans for SH 121, and in preparing an official response to the State. Plans will be reviewed to identify feasible opportunities for improving freeway accessibility and reducing adverse impacts of the current design. Emphasis of this review will be focused on short-range impacts and needs. We will meet with City Staff, SDHPT District staff, and Grapevine/Lewisville City staffs as required to coordinate the review process and discuss both opportunities and constraints in the present preliminary freeway design phase (no more than four (4) such meetings are anticipated). Additional meetings (up to four) are anticipated to involve only Coppell City staff and would also include an informal briefing to the City Council. Where required we will prepare single line schematic design concepts of recommended design revisiot~s within the Coppell city limits. Review findings and recommendations will be documented in a letter or technical memorandum and submitted to tile City. Due to the uncertainties involving the number of actual meetings, phase duration, and SDHPT technical detail requirements, we propose to provide these services on an hourly reimbursable fee basis. A budget of $5,200 is estimated. Phase II - We will conduct an evaluation of alternative thoroughfare plan configurations under future (Year 2010) travel demand conditions. Specifically, we will evaluate three (3) distinct thoroughfare network configurations: (1) the existing Thoroughfare Plan, (2) the existing Thoroughfare Plan with the currently proposed westside amendments, and (3) an alternative thoroughfare network developed jointly with City staff input to test other arterial- freeway network alternatives. Building client relationships since 1967 March 14, Page Two The methodology utilizes available computer-based planning technology (TRANPLAN) supported by NCTCOG. The TRANPLAN transportation planning package is a series of mathematical models used to develop and evaluate traffic volume forecasts, given basic road network and land use planning assumptions. Locally, TRANPLAN is being used by a number of Cities (Richardson, Carrollton) to evaluate land use and transportation system changes. We will download pertinent Year 2010 network and travel forecast planning data from NCTCOG to our computer and then develop a subarea model with enriched network and zone structure detail. The resulting Coppell subarea model will then be used to develop and evaluate the alternative thoroughfare networks. Such a model could logically become a vital and important element of a future staff planning and evaluation tool. We anticipate Phase II activities will involve close coordination and multiple meetings (up to four) with City staff to define pertinent issues and base assumptions; to identify feasible alternatives; and to review preliminary findings. Formal documentation will be presented to the Planning and Zoning Committee (P&Z) and the City Council (in separate forums). We propose to provide these services on a lump sum fee basis for $23,500, subject to the terms of a mutually agreed upon scope of services. Phase 111 - Based on past experience, we expect additional technical support and Consultant participation will be required if special workshops, public meetings, or additional P&Z and City Council meetings become necessary following Phase II. Furthermore, Phase II evaluation may indicate a need to pursue additional long-range revisions to the SH 121 freeway plans not previously identified in Phase I, thus requiring additional services. None of these potential Phase III services can be accurately defined, consequently we propose to provide these services on an hourly reimbursable fee basis. A budget of $4,000 is estimated. In terms of schedule and availability to commence these proposed services, we can begin immediately upon receipt of authorization. Obviously, Phase I activity imposes a need for quick response. While Phase I1 activities can also commence immediately, we estimate six (6) to eight (8) weeks will be required to produce preliminary findings. We trust this proposal is responsive to your immediate needs. We would be most happy to discuss this proposal with you in person. Please call me or Rod Black if you have any questions or desire more detailed information. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. Roy L. Wilshire, P.E. Senior Vice President RLW/skw RRDoyte. Pro June 23, 1989 MEMORANDUM TO: FROM: RE: Alan D. Ratliff, City Manager Russell R. Doyle,~., City Engineer /l~" TROROUGHFARE AND'TRANSPORTATION STUDY WEST OF DENTON TAP ROAD On Monday, 3une 19, 1989, during our meeting regarding my Department's monthly report, and the format you desired, you requested a preliminary plan and schedule for the Transportation Plan Update, by Friday, June 23, 1989. Attached is that information. This is related to your request in the June 19, 1989 memo to Frank Trando and I. (Copy Attached). Therefore, I am copying Frank for his review and comment on this information. RRD/Isg xc: Frank Trando, Deputy City Manager/Finance Director STUDIES "PRELIMINARY" PLAN AND SCHEDULE FOR UPDATING CITY OF COPPELL'S THOROUGHFARE PLAN July 3, 1989 July 5, 1989 July 11, 1989 July 12, 1989 August 2, 1989 August 14, 1989 August 22, 1989 August 29, 1989 November 1, 1989 November 16, 1989 November 28, 1989 Submit City Council packet requesting authorization to receive proposals for professional services to update the city of Coppell's Thoroughfare Plan. Staff review and comment on that packet. City Council consider and approve the solicitation of proposals for professional services. Send out solicitation letters requesting (RFP's). Receive RFP's/Selection Committee reviews RFP's and oral presentations. Submit agenda packet with Committee's recommendation to negotiate with Firm "A" for a contract. City council authorize the City Manager to negotiate a contract for professional services not to exceed $35,000. City Manager signs contract and authorizes the consultant to proceed. Estimated completion of study depending upon final scope of work and involvement of non-Staff (Citizens Committees, etc...). Presentation to Planning and Zoning Commission. Presentation to and approval by the City Council. MEMORANDUM June 19, 1989 TO: FROM: SUBJECT: Russell Doyle, City Engineer Frank Trando, Deputy City Manage~/ Alan D. Ratliff, City Manager Thoroughfare and Transportation Study West of Denton Tap Road In accordance with an opinion provided by Boyd London, we can conduct subject studies from the approved CIP funds. Please initiate action to secure City Council's approval to seek proposals to revise the City of Coppell's thoroughfare plan and accomplish the following: Study and recommend necessary changes to the major thoroughfare system for the area west of Denton Tap. Review and develop recommendations for ramps along the Phase I of SH 121 upgrade. Review design of intersections as specified in SH 121 upgrade and submit an opinion and recommendation to the Coppell City Council and State Highway Department of the most efficient and effective interchange design. I would like to present this project proposal to the City Council at the July llth meeting. ADR/dgc THOROUGH.MEM MEMORANDUM DATE: TO: FROM: SUBJECT: July 5, 1989 Alan D. Ratliff, City Manager Alan Johnson, Assistant Finance Director Street CIP Interest Earnings Interest earnings are available for allocation. Below is a reconciliation from the May 31, 1989 Financial Report with the addition of the amount approved June 27, 1989 for Bethel School Road/Pelican Lane Drainage. Interest Earned from 1984 to May 31, 1989 $1,571,646.61 Less: Funds Toward Funds Toward Funds Toward Funds Toward Funds Toward Funds Toward Funds toward Funds Toward Funds Toward Funds Toward Funds Toward Funds Toward Funds Toward Funds Toward Funds Toward Mapping Moore Road Heartz-Vanbebber Road Bethel Road Drainage New Mapping Warren Court Parkway Blvd. Paving Samuel Blvd. Paving 4,270.53 82,504 18 233,420 54 114,481 37 52,000 00 50,000 00 128,700 00 30,000 00 Bethel School/Pelican Drainage 35,000.00 Bethel Road Overlay 30,000.00 Tweatt/Coppell Road Sealant 27,000.00 Bethel School Road Excess (12,002.64) Reconciliation 345,131.32 Southwestern Overlay 13,200.00 Bethel School/Pelican Drainage 65,000.00 1,198,705.30 Total Interest Remaining $ 372,941.31 ~ / L¥ Coppell Commercial Landowners Association June 29, 1989 Mr. Alan Ratliff City of Coppell 255 Parkway Blvd. Coppell, TX 75019 RE: 121-LBJ Coppell Commercial Landowners Association Dear Alan: In September 1988 the Coppell Commercial Landowners Association submitted to you a proposed transportation plan for the west side of Coppell. A copy of that letter and layout is attached. Shown in this revised plan is the extension of the existing Freeport Parkway to connect with State Road. This extension is the most critical link in the whole plan for the west side of Coppell. We appreciate your consideration of our recommendation. Sincerely, William Chairman CCLA Attachment ccs: Jerry Lacy Peter Staks 121<LBJ Coppell Commercial Landowners Association September 26, 1988 Mr. Alan Ratliff Mr. Russell Doyle City of Coppell 255 Parkway Blvd. Coppell, TX 75019 Re: 121<LBJ Coppell Commercial Landowners Association Gentlemen: Part of the work effort of the Coppell Commercial Landowners Association (CCLA) over the past year has been to promote the establishment of a viable street network west of Denton Tap Road. Qur group has considered numerous alternatives and factors influencing future road construction, among which are: -- Completion of through streets -- Creating Iogicalthoroughfare connections - Coordination with State Highway plans for Highway 121 -- Ability to attain right-of-way and current development activity -- Relative cost of construction (topography) -- Future land use and access (tax value) - Timing of street installation or improvement Having studied these factors and other influences, CCLA collectively established a street layout that is felt to represent a well-planned system. Since this pattern differs somewhat from the currently adopted master plan, we respectfully submit this plan for the City's consideration. A large scale copy of the proposed plan has been delivered to Mr. Doyle's office. Our engineering committee coordinator, Mr. Jerry Lacy, may be contacted at 357-0146 should you have any questions. Sincerely, William G. Thompson Chairman CCLA Attachment WGT/rdp cc: Jerry Lacy Item 14: Presentation by Councilman Morton of legislative changes affecting cities resulting from the Seventy-First Regular Session of the Texas Legislature. Councilman Mortou indicated that he would like to withdraw this item and place it on the July 25, 1989 City Council Meeting. Item was withdrawn by Mayor Wolfe. Item 15: Discussion and consideration of authorizing the City Manager to enter into a contract for professional services with Kimley-Rorn and Associates, Inc. for the technical Traffic/Transportation Engineering Review, analysis and recommendations on the proposed freeway design on SH121 between the city limits line to the south and Denton Creek to the north for an amount not to exceed $8,000. Following discussion on this item, Councilman Morton moved that the Council authorize the City Manager to enter into a contract with Kimley-Horn & Associates for technical Traffic/Transportation Engineering Review analysis. Councilman Cowman seconded the motion; motion carried 6-0 with Mayor Pro Tem Wilkerson, Councilmen Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion. Item 16: Discussion and consideration of authorizing the City Manager to solicit technical professional Traffic/Transportation Planning and Engineering Services for the study of the City of Coppell's current Major Thoroughfare Plan west of Denton Tap Road and reco~ending necessary changes. City Engineer Russell Doyle made the presentation to the Council stating that the City has received two (2) requests to revise or modify the City's current Thoroughfare Plan. Following discussion on this item, Councilman Thomas moved that the City Manager be authorized to solicit technical professional services for the study of the City of Coppell's current Major Thoroughfare Plan, and that developers be contacted to participate in this project. Councilman Cow~an seconded the motion; motion carried 4-3 with Councilmen Cowman, Morton and Tho~s voting in favor of the motion; Mayor Pro Tem Wilk=rson and Councilmen Robertson and Nelson voting against the motion. Mayor Wolfe broke the tie voting in favor of the motion. Item 17: Consideration of appointing a City Council Study Committee consisting of three (3) Councilmen to investigate advantages and disadvantages and/or concerns with economic/development Project Mercury - requested by Mayor Wolfe. Mayor Wolfe stated that this item would be withdraw~ and placed on the July 25, 1989 City Council Meeting. Item 18: promoting the Texas A&M Project- requested by Mayor Wolfs. variance for the placement of a sign on the North Texas Regional July 18, 1989. The sign will have dimensions of eight (8') feet by Page 6 of 9 COPPELL C0MMERCLAL LANDOWNERS ASSOC.