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MA0401-AG050524AG£NDA REQUEST FORM COPPELL DEPT: Engineering DATE: May 24, 2005 ITEM #: 18/E ITEM CAPTION: Consider approval of an Interlocal Agreement with Dallas County to repair and overlay the asphalt paving in Northlake Woodlands Subdivision, Phases 1 through 5, with Dallas County furnishing labor, materials and equipment to perform the work; and authorize the City of Coppell paying a cost of $149,966.60, as budgeted in the IMF; and authorizing the Mayor to sign. APPROVED BY Mot,o. to ^pprove IIII GOAL(S): ~ CITY COUNCIL ABOVE DATE M - Peters S - Suhy ' Vote - 5-0 0~00 Tunnell & York Absent EXECUTIVE SUMMARY: Approval of this agreement will allow the resurfacing of a portion of Northlake Woodlands Phases I through 5, as identified in the Infrastructure Maintenance Fund 5-year plan for FY 04/05, Staff recommends approval of the lnterlocaI Agreement with Dallas County and will be available to answer any questions at the Council meeting. FINANCIAL COMMENTS: Funds have been provided in the Infrastructure Maintenance Fund for this project. Agenda Request Form - Revised 09/04 Document Name: #Northlake Woodlands COl'FELL MEMORANDUM TO: Mayor and City Council FROM: Keith R. Marvin, P.E., Civil Engineer DATE: May 24, 2005 Consider approval of an Interlocal Agreement with Dallas County to repair and overlay the asphalt paving in Northlake Woodlands Subdivision, Phases 1 through 5, with Dallas County furnishing labor, materials and equipment to perform the work; and authorize the City of Coppell paying a cost of $149,966.60, as budgeted in the IMF; and authorizing the Mayor to sign. The city budgeted $150,00 this year in the Infrastructure Maintenance Fund (IMF) for rehabilitation of asphalt streets within the Northlake Woodlands Subdivision, Phases 1 through 7. We anticipated that the money would cover the rehabilitation of approximately one-third of the streets within that area. The city approached Dallas County for a cost proposal for the paving work. The proposal submitted indicated that Dallas County could perform spot repair as necessary and asphalt overlay, of more than 50% of the streets in the target area, within the budgeted amount. Dallas County has completed several asphalt paving projects within town where there was some cost sharing involved. However, due to the residential nature of these streets, the city will be responsible for the entire cost. The attached exhibit shows all the streets within the Northlake Woodlands Subdivisior~, Phases 1 through 7. The streets highlighted in yellow are the ones that Dallas County will be repairing and overlaying under this Interlocal Agreement. The streets highlighted in red will be repaired with IMF funds in the next budget year. The streets in red have concrete curb and gutter that will need repair prior to Dallas County being able to pave those streets. Staff recommends approval of the Interlocal Agreement with Dallas County for repair and asphalt overlay of various streets within the Northlake Woodlands Subdivision, Phases 1 through 5, in the amount of $149,966.60 as budgeted in IMF funds. Staff will be available to answer any questions at the council meeting. JUNE 21, 2005 STATE OF TEXAS COUNTY OF DALLAS BE IT RE~24BEl~ED, at a regular meeting of the cor~nlssioners Court of Dallas County, Texas, held on the 21st day of June , 2005, on motion made by ~ike Cantrell, Co~nissioner of District Nb. 2 , and seconded by ~urine Dickey, Con~issioner of District kb. 1 , the following order was adopted: the City of Coppell has requested that the Cor~issioner of District No. 4 overlay various Type "E" avenues, roads or streets, as further described by Exhibit "A"; and WHEREAS, the estimated cost for the total project is $149,966.00 of which 100 percent, or an amount of $149,966.00 has been deposited with Dallas County for expenditure for project cost prior to the commencement of construction; and the City of Coppell has executed the attached City/County Agreement authorizing said work in accordance with Chapter 791 of the Texas Goverrunent Code; and said roads being Type "E" according to the Dallas County Road and Bridge Policy as adopted in Court Order No. 84-659 and Order Nos. 90-1964 and 94-1148, establishing and updating the County Road List, is eligible for County cooperation. IT IS THEREFORE ORDERED, ADJUD~F~D AND DEC~EED that the Commissioners Court approves the project listed in the Approval of Interlocal Cooperation Project and authorizes the County Judge to sign such document prior to the approval of the Interlocal Agreement for the construction, reconstruction, improvement or repair of the roadways listed in the attached Approval of Interlocal Cooperation Project Order. IT IS FURTHER ORDF.~ED, ADouuG~D AND DECREED that the Commissioners Court, subsequent to the approval of the project in the Approval of Interlocal Cooperation Project does hereby approve the Interlocal Agreement between the City of Coppell and Dallas County for the construction, reconstruction, improvement or repair of various Type "E" Streets, limits. all withi...~f~s DONE IN OPEN COURT, this the 21st ~~, county Judge ~/ / conforms to comral s sione rs Court Policy: __ day of , MauVe Dickey,~i~trict~ Mike Cantrell, District 2 Donald Director of Public Wor~. APPROVAL OF INTERLOCAL COOPERATION PROJECT The County of Dallas, acting by and through the County Commissioners Court, having been advised of a project to overlay of numerous avenues, roads or streets, as further described in Exhibit "A" attached, all located within the City of Coppell ("City"), under an Interlocal Contract, herein gives its specific written approval of the project prior to beginning the project in satisfaction of the requirements of V.T.C.A., Government Code, Chapter 791, the Interlocal Cooperation Act, Section 791.014. The description of the type of project to be undertaken and its location are as follows: overlay of numerous avenues, roads or streets, located within the City of Coppell. The local government which requested the project and with which the County of Dallas has contracted is the City of Coppell. By vote on this date, the Commissioners Court has approved the project identified above and authorized execution of this document by the presiding officer on behalf of Dallas County, Texas. Commissioners Court STATE OF TEXAS § COUNTY OF DALLAS § INTERLOCAL AGREEMENT BETWEEN DALLAS COUNTY AND CITY, TOWN OF COPPELL FOR OVERLAY OF NUMEROUS AVENUES, ROADS OR STREETS: SEE ATTACHED ESTIMATE FOR LEST OF AVENUES, ROADS, OR STREETS WHERE AS, the City of COPPELL, Texas, hereinafter called "City", and the County oic Dallas, Texas, hereinafter called "County", desire to enter into an interlocaI agreement for the purpose of overlay of streets as shown on attached estimate, as further described by exhibit '~A"; and, WHERE AS, Chapter 791 of the Texas Government Code, as amended, provides authorization for local governments to enter into interlocal contracts; NOW THEREFORE, THIS AGREEMENT is hereby made and entered into by City and County for the mutual consideration stated herein: WITNESSETH City has requested and County agrees to overlay on listed Avenue, Road or Street, hereinafter called the "Project", as further described in Exhibit "A" attached hereto and incorporated herein for all purposes. The Project is classified as a County Type "E" road project. Count,/agrees to furnish materials, labor and equipment necessary and to perform the Project construction at a cost not to exceed $149,966.00, hereinafter called the "Not to Exceed Amount". III. City agrees to pay to County the sum of $149,966.00 as City's portion of the cost of the Project. Such amount will be paid to County prior to the commencement of construcuon. Such amount will be deposited with County prior to the commencement of construction and County ~s authorized to expend such amount for periodic payments of Project cost. Road & Bridge District ILA (AM11-1997) 1 IV. City agrees to accomplish the following items, if required by the proiect, m a timely manner to insure that such ~tems will not delay the County construction schedule; (1) inform the public of the proposed reconstruction of the Project; (2) locate all manholes, water valves, and other utilities within the Project; and (3) make or cause to be made all utility relocations or adiustments necessaty for the Proiect at no cost to Counw. In the event that the cost of the ProJect shall exceed the Not to Exceed Amount, City and County agree to either reduce the scope of construction or seek additional funding to compIete the project. At the terminauon of the Project, County will do a finaI cost accounting of the Project. In the event that the amount paid by City exceeds the actual cost, the difference will be remitted to City. In the event that additional funds are due, County will bill City who agrees to pay such funds within thirty (30) days of receipt of such billing. VI. The term of this agreement shall be from the date of the last s~gnature approving the agreement until the completion of the Project and final payment as provided herein. VII. The City agrees that County shall have the right to enter upon the Project area for the time period necessary for the completion of the Project. City agrees to furnish such police personnel as requested by County for traffic control or other public safety matters at no cost to County. VIII. The County agrees to be responsible for any liability or damages the County may suffer as a result of claims, demands, costs or judgments, including all reasonable attorneys fees, against the County, including workers compensation claims, arising out of the performance of the construction and services under this agreement, or arising from any accident, injury or damage, whatsoever, to any person or persons, or to the propertT of any person(s) or corporatton(s) occurring during the performance of this agreement and caused by the sole negligence of the County, tts agents, officers and/or employees. IX. The City agrees to be responsible for any liability or damages the City may suffer as a result of claims, demands, costs or judgments, including reasonable attorneys fees, against the City, including workers compensation claims, arising out of the performance of the construction and services under this agreement, or arising from any accident, injury or damage, whatsoever, to any person or persons, or to the property of any person(s) or corporations(s) occurring during the performance of the agreement and caused by the sole negligence of the City, its agents, officers and/or employees. Road & Bridge District ILA (AMI 1-1997) 2 City and Count5' agree that any liabiliw or damages as stated above occurring during the per£ormance of this agreement caused by the joint or comparative negligence of their employees, agents and officers shall be determined m accordance with the comparative responsibility laws of the State of Texas. City and CounW agree that CountT's obligation to perform the Project construction is contingent upon the receipt of City's payment of $149,966.00 and no construction on the Pro~ect will corr, mence prior to the receipt by County of such payment. This Agreement shall be expressly subject to the sovereign immunity of County and the governmental immunity of City, Title 5 of the Texas Civil Practice and Remedies Code, as amended, and all applicable federal and state law. This Agreement shall be governed by and construed in accordance with the laws and case decisions of the State of Texas. Exclusive venue for any legal action regarding this Agreement flied by either City or county shall be in Dallas County, Texas. The City Of Coppell, State of Texas, has executed the Agreement pursuant t9 d_u_ly authorized ..................... , Minutes Dated the,~__~ day of 4~ff_, 2005. The Count',' of Dallas, State of Tf~s, has executed this agreement pursuant to Commtssioners Court Order Number 2005- and passed on the 21st day of au, ne ., 2005. ctrY COUNTY OF DALLAS MARCf~ KEL'IHE~, COUNTY JUDGE APPROVED AS TO FORM: Robert/~chell, ~Chief Civil. Section Dallas County District Attorney Road & Bridge District [LA (AMI 1-1997) 3 CONSTRUCTION ESTIMATE DALLAS COUNTY DISTRICT 4 KENNETH A. MAYFIELD COMMISSIONER FOR Overlay CITY' OF Coppell ESCROW AMOUNT $149,986.00 DATE 5/5/2005 TYPE E LIMITS See Below EST.IVlAT'L$ $108~701 OB EST. E.L.A. $41 265 00 EST. W.W.D. 10 5 PROJECT EST. $14996600 DESIGN EQU. 0 LENGTH/LF WIDTH/LF SY I D NUMBER MILES 12825 20 30620 25006 2 42897727 MATERIALS EST. LBS/SY QUANTITY UNITS UNIT COST Traffic Control 1 30620 SY $0 15 Asphal~ ( Tack ) 01 3062 GAL $1 30 HM A C (ty D ) 220 3368 2 TON $2900 Stripping 1 30620 SY $008 EQUIPMENT EST. HOURS HR DAY COST PER HR NO WWD 913 5 87 $22 00 10 5 EXHIBT "A" COST PER MILE $61,740 39 SUB TOTAL $4,59300 $3,980 60 $97,67780 $2,4496O $108,70100 EST COST $2O,O970O LABOR EST. HOURS HR DAY COST PER HR NO VV~/D EST. COST 1323 126 $16 00 105 $21,168 O0 ADMfNISTRATION LABOR COST % OF LABOR 21168 TOTALESTMATE $O00 $149.96600" STREET NAME FROM TO LENGTH WIDTH Oakcrest La Meadowcreek La Bethney School Rd 1~2.5 20 HunterRidge Rd Meadowcreek La Bethney School Rd 1244 20 Forest Crest La Hunters Ridge Rd Arborbook La 528 20 Brair Cove La Hunters Ridge Rd Leavalley La. 597 20 Leavalley La Rocky Branch La Bethney School Rd 1266 20 Leavalley Cir Leavalley La Leavalley La 92 20 Brair Cove La Meadow~reek La Brair Cove La 597 20 Brair Cove Cir Brair Cove La Brair Cove La 41 20 Rocky Branch La MeaUowcreek La Bethney Schoot Rd 1750 20 Meadowcreek La Sandy Lake Rd Rocky Branch La 3530 20 Rolling Hills Rd Meadowcreek La Rocky Branch La 1575 20 MayWood Cir Meadowcreek La Meadowcreek La 190 20 Mason Cir Meadowcreek La Meadowcreek La 190 20 12825 20 SY 2722 2764 1173 1327 2813 204 1327 91 3889 7844 3500 422 422 28500 530 53O 53O 53O 2120 June 1,2005 Kenneth A. Mayfield Dallas County Commissioner, District 4 411 Elm Street Dallas, TX 75202 RE: Asphalt Paving Improvements for Northlake Woodlands Repair and Overlay Southwestern Blvd. (from Denton Tap to Coppell Rd.) Dear Mr. Mayfield: On May 24, 2005, the two referenced projects were approved by Coppell's City Council. Enclosed with this letter are the two interlocal agreements between Dallas County and the City of Coppell to be executed by Dallas County. As stated in the agreements, we will send payment of $61,169.75 for the Southwestern Blvd. project and $149,966.60 for the Northlake Woodlands project once we have received the executed documents. Thank you for your consideration of this matter. If you have any questions or need any further information, please contact me at the number below. Sincerely, Keith R. Marvin, P.E. Civil Engineer Office: (972) 304-7044 Fax: (972) 304-3570 ' .• 4 . .. 1 ...1 1• • , * / n / ��� • / > , . ' •..1 t 9 ` ^ .,". U. r, /I� w ° k ' ,, Wi t. ! ' . 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