CF-Cozby Library-CS 940321DATE:
TO:
FROM:
RE:
Gary Sieb, Melinda Surbaugh (representing John Hill), and myself met with the architects and
interior designers this morning to go over the furniture budget and shelving requirements. I will
review the amount of shelving they have in each area and make any changes by next Monday.
They restated that there is only room for three feet on the aisles but confirmed that three feet
does meet ADA requirements.
Although there was approximately $16,000 left over from the building bid, at this time, Mr. Sieb
felt we should stick with the furniture budget of $255,000. The architect presented two budget
plans on furniture. Those in attendance chose Budget g2 for two reasons: It was closer to
$255,000, and, it allows for all new furniture in the public area of the library but uses all the
existing staff furniture. I feel that the public will expect quality and also new things. Budget
#1 had us taking all the existing furniture for the public areas. This would have been nice in
terms of the present end panels on the shelves. It also meant taking the existing lounge chairs
and existing meeting room furniture, all of which are in need of repair already.
We will have to try and find a buyer for the existing end panels and reading tables. I think we
should try to sell them to a law library or medical library.
The amount of Budget #2 is $255,000, but the interior designer said that was without any
negotiating and due to rounding off to the higher amount. She felt that this amount could be
brought down. Budget #2 has all new furnishings, but of slightly lower quality in the public area
and uses all existing furniture in the staff area.
I still have a concern with using some of the existing staff furniture because the desks were not
equipped to handle computers. Also, the furniture bid does not include items such as library
shelf signage. (At this location with the existing shelving, I previously received an estimate of
$10,000 for signage.) It also does not include diaper changing tables, bulletin boards, copiers,
etc. All these need to be addressed. It is my hope that these items as well as the additional
automation needs can be met by the $250,000 contingency fund the City Council set aside on the
library building. I will try to give you estimates in price on the additional items with I return
next week. I hope to see some of these vendors at the conference I'm attending this week.
cc: Peyton Weaver, City Council Liaison 7/~z'c~` ~,g~/~ ~ ~,e~,
Danny Watson, City Council Liaison ~, '~ -,, 4 ~ r~ ~¢~ 25- ~* ~
John Hill, Building Committee ~. , ~'.~ ~ ~ ~ ~
W. T. Cozby Public Library
FS 9113.01
1. Introductions
2. Budget
a. Priorities
b. How much
3. Program for shelving amounts
4. Aisle spacing for shelving
5. Schedule
Agenda
March 21, 1994