ST8402-AG 900612Rev. 4-24-89
AG
REQUEST FORM
June 12, 1990
ITEH CAPTION: Discussion and consideration of Change Order No. 5 for the Denton Tap Road
Improvements project from Sandy Lake Road to Denton Creek and authorizing the Mayor to sign.
SUBHITTED gY: STAFF p.: Ginn, I suiting Eng.
(Director's Signature) OTHER J
EVALUATION OF ITEM: DATE: 5/29/90
Staff recommends approval of this Change Order No. 5 which compensates the Contractor for
additional mobilization costs in the amount of $36,000.00 and adds 75 days to his contract.
The basis of this Change Order No. 5 is the extreme length of the delay caused by Dallas
Water Utilities in relocating their 30" waterline which was in conflict with the project
pavement and storm sewer. The conflict was brought to Dallas Water Utilities' attention in
December 1988 and they did not begin their actual field construction until late August 1989.
Dallas Water Utilities' work was not completed until mid-October 1989. With the exception
of the area affected by the waterline relocation, L.H. Lacy Co. had substantially completed
the project on 9/20/89. The initial claim for additional mobilization costs was $65,072.27.
Through negotiation we have managed to lower it to $36,000.00. We believe this to be a
fair settlement to relieve the Contractor of an unusual burden he could not have contemplated
in his bid.
BtrDGET AMT.: .~oo,uuu.uu
COI~ENTS:
AMT. ESTIMATED: -0-
APPROVED
BY
CITY COWNZIL
DATE ,_
¥ AM~. +/- BUDGET: S(36.000.004~
See attached
LEGAL REVIEW BY:
AGEh~A REQ FORM. C588DS
REVI[I~EI) BY ~
Rev. 4-z4-~ SUPPORT DOCUMENTATION FOR AGENDA ITEM
STAMP R~CEIVED BY CITY M~ ~ER'S OFFICE:
SUPPORT DOCUMENTATION SUBMITTED WITH AGENDA ITEM:
MEMOS/LETTERS/REPORTS/BILLS/MINUTES:
NO. OF ORIGINALS REQUIRED
1 each
CONT}~CT/AGREEMENT ................. :
C.I.P. CONTRACT ..................... :
CHANGE ORDERS '
1
3 originals for signature
6 originals for signature
3 originals for signature
ORDINANCE ........................... :
CAPTION ............................. :
RESOLUTION .......................... :
PROCLAMATION ........................ :
1 blueback for signature + 3 copies
1 blueback for signature + 3 copies
2 bluebacks for signature + 1 copy
2 bluebacks for eignature + 1 copy
1 each
LOCATION MAPS ....................... :
ZONING PLANS ........................ :
PRELIMINARY/FINAL PLATS ............. :
SITE PLANS .......................... :
LANDSCAPE PLANS ..................... :
ARCHITECTL~AL RENDERINGS ............ :
12
12
12
12
12
12
DATE PUBLISHED IN THE CITIZENS~ADVOCATE:
NOTIFICATION TO:
DATE/METHOD CF CONTACT:
2ND SHEET.0588DS
Date: June 5, 1990
TO: Frank Trando
Misty Roper
RE: D~nton Tap I~provementa
AI. IOUNT I S$1.~D: 4,500,000.00
OTI~R I~VENI~S: 2,299,769.81
TOTAL REVENUES 6,799,769.81
PAID TO DATE
~C2 6/5/90
6,112,196.31
687,573.50
A total of $362,437.59 has been requested for final Pelment on the
Denton Tap Road Improv~ents pro]ect fro~ Beltline Road to Sandy Lake
Road and frma Sandy Lake Road to Denton Creek. The $36,000.00 change
order is included in the above ~nunt. After saktng the final palment
of $362,437.59 to L.R. Lacy, ~e will have a balance of $325,135.91
re~atning in Denton Tap of which ~ost is already enc~bered for
lighting, irrigation, landscape, etc..
GINN, INC.
May 31, 1990
CONSULTING ENGINEERS
Mr. Steve Goram, Director of Public Works
City of Coppe11
P.O. Box 478
Coppell, TX 75019
Re: Denton Tap Road Improvements from Sandy Lake Road to
Denton Creek
Dear Mr. Goram:
We are submitting an Agenda Request for the City Council's
consideration for Change Order No. 5 to the Sandy Lake Road to
Denton Creek project. It is imperative that this item be
considered prior to the Final Payment item for this project. We
recommend approval of Change Order No. 5 in the amount of
$36,000.00.
We are also transmitting herewith the Final Application for
Payment, Release of Surety, Waiver of Lien, Executive Summary and
recommendations, and City Council Agenda Request for the project.
At this time, the Contractor has completed all work on the
project. They are in the process of correcting their as-built
drawings as per our review and comments. We recommend that the
request for Final Payment be placed on the June 12, 1990 City
Council Agenda for the City Council's consideration.
We recommend approval of the Final Application for Payment in the
amount of $131,448.49.
Please forward the Final Applications for Payment to the Finance
Director with our recommendation.
If you see a need for any revised or additional information,
please call me.
Sincerely,
Karlsruher, P.E.
JCK/dsp
enclosures
cc:
Frank Trandow/enclosures
H. Wayne Ginn, P.E.
Files 379
17103 Preston Road · Suite 100 · LB 118 · Dallas, Texas 75248 · Phone 214/2484900
LIIAN(,I, OItDI%I(
OWNI'~R:
Add;ess)
CON'I'I~, AC. TO R:
C(.)N'IR ACT FOI{:
Denton Tap Road Improvements
from Sandy Lake to Denton Creek
City of Coppell
P.O. Box 478
Coppell, TX 75019
I)ATF, OF
Ltt. Lacy Co.
P.O. Box 541297
Dallas, TX 75354-1297
OWNF, IUs PIqjccl No.
F.N(HNF. I:,I{: (]inn, Inc.
Denton 'rap Road Improvements
from Sandy Lake to Denton Creek
I£N(itNI:,IiR's I'lojccl No.
May 17, 1990
379
I)cscfipliou: N/A
To compensate the Contractor for an additional mobilization and delays
I'm'lmscofChangcO~(Icf: required to complete the installation of the storm sewer system and to
coff~plete the paving in the area in which Dallas Water Utilities relocated their 30" waterline
which had been in conflict with the paving and storm sewer system included in this project.
1. 5/15/90 letter from L.H. Lacy to Ginn 2. 5/i7/90 letter from Glnn to L.t-I. Lacy
CIIANGI'~ IN CONTI(ACT I'l{ICli:
$ 1,789,363.03 (estimated)
I'lcvious Ch;rage (.hdcls
$ 55,761.27
I lo No. 4
Ct)ntlacl I)licc i)liOl Io Ihis t~hlmgc ()ldcr
1,845,124.30 (estimated)
Net Inclcasc ({{~v~1¢~3~) of this Cllimgc Ordcr
$.36,000.00
COnllaCI I'licc with ;ill al,l,rovcd Ch;lllgc OI(Icls
S 1,881,124.30
CIIAN(;F. IN CONTItAC'I'TIMI{:
()ligimd COldlaCl 'J'inic
365 June 15, 1988
Ncl ch;mgc I'rom prcvit)us Challgc O~dcis
31
('ollhacl 'l'imc Prior to Ibis (-Thallgc Older
396 July 15, 1990
Ncl Inctcasc (dcc~casc) tff Ihis Clmtsgc Older
75
· (]OtThaCl Time ,,villi all ;ll)l)rovcd CIi;iligc ()rdcl'S
471 Sqptember 28~ 1990
I(I[COIvlM liNI)F.I): Al'l'l{OVl!l): AI'I'I{OV F.I): /1
by hy by
'"-I-""f " ..... ?
I'~JC')C No. ignl.x-II (19x3 l{dili:m) //
May 15, 1~
Mr. Wayne Ginn, P.E.
Ginn, Inc.
17103 Preston Road, Suite 1~, LB 118
Dallas, TX 752A8
RE:
Denton Tap Road Improvements
Sandy Lake Road to Denton Creek
Pavement Over 3~" Water Line Lowering
Dear Mr. Ginn:
Reference is made to our letter dated December ?, 1~8~. At that
time, we requested $42,5~8.~ for remobilizing to perform the
work. This included all move-in costs for utility, subgrade
preparation and paving operations, as well as all applicable
labor, equipment and material adjustments associated with lower
production rates in smaller areas. Please find attached our
corresponding backup detailing our costs.
As a result of our meeting yesterday, we agree to reduce our
claim to $36,0D~.~0 as a final settlement for this item. In
addition, the forthcoming Change Order will include an additional
75 calendar days, necessary to complete the work.
If you should require additional information necessary to issue a
change order, please call.
Respectful ly,
Scott J. Balch, P.E.
Senior Project Manager
L. H. Lacy Company
General Contractors
214/357-0146
"Quality Construction for over 65 Years"
10888 ShadyTmil
~O. Box541297
Dallas, Texas75354-1297
05722/99
DENTON TAP ROAD
PAVEMENT OVER 30" WATER LINE LOWERING
DESCRIPTION QUANTITY UNIT PRICE MATERIALS EQUIPMENT LABOR TOTALS
STORM DRAINAGE-LAT. D-22 27 LF OF 24" RCP
410-BACKHOE 16,0 HR $35.00
PIPE 27.0 LF $15.00 $405.00
EMBEDMENT 1.0 LS $120.00 $120.00
CONCRETE COLLAR 1.0 LS $200.00 $200.00
CREW 4-MEN 20.0 HR $50.40
MOVE-IN 1.0 EA $165.00 $165.00
$560.00
$1,008.00
2 DAYS
$890.00 $560.00 $1,008.00 $2,458.00
LIME STABILIZED SUBGRADE 1768 SY · 6"
14G BLADE 8.0 HR $85.00
BROS MIXER 8.0 HR $140.00
WATER TRUCK 8.0 HR $40.00
COMPACTOR 8.0 HR $50.00
SLURRY PUMP 8.0 HR $10.00
CREW 5-MEN 20.0 HR $73.36
MOVE-IN 5.0 EA $165.00
$680.00
$1,120.00
$320.00
$400.00
$8O.00
2 DAYS
$1,467.20
$825.00
$825.00 $2,800.00 $1,467.20 $4,892.20
HYDRATED LIME
MATERIAL
19.9 TONS
19.9 TN $65.00
$1,293.50
$1,293.50 $0.00 $0.00 $1,293.50
8" REINFORCED CONCRETE PAVEMENT
TRIM GRADE
GOMACO TRIMMER 8.0 HR
PNEUMATIC ROLL 8.0 HR
CREW 4-MEN 10.0 HR
MOVE-IN 2.0 EA
BLOCK-OUTS,
12G BLADE
950 LOADER
WATER TRUCK
FORM TRUCK
MISC MATERIALS
CREW 8-MEN
MOVE-IN
REDWOOD HEADERS
16.0 HR
16.0 HR
16.0 HR
16.0 HR
1.0 LS
20.0 HR
3.0 EA
1555 SY
$135.00
$35.00
$51.24
$165.00
& FINEGR;LDE
$55.00
$50.00
$40.00
$6.00
$1,530.93
$88.76
$165.00
$1,080.00
$280.00
$512.40
$330.00
$330.00 $1,360.00 $512.40
$1,530.93
$495.00
$2,025.93
$880.00
$800.00
$640.00
$96.00
$2,416.00
$1,775.20
$1,775.20
1 DAYS
$2,202.40
2 DAYS
$6,217.13
05y22/99
DENTON TAP ROAD
PAVEMENT OVER 30" WATERLINE LOWERING
DESCRIPTION QUANTITY UNIT PRICE MATERIALS EQUIPMENT LABOR TOTALS
REINFORCING STEEL
~3 BARS 6,220.0 LBS $0.20
CREW 7-MEN 20.0 HR $62.44
$1,244.00
$1,248.80
2 DAYS
$1,244.00
$0.00 $1,248.80 $2,492.80
MIX & PLACE CONCRETE
SLIPFORM 16.0 HR
CURE MACHINE 16.0 HR
CONCRETE 392.0 CY
CREW 13-MEN 20.0 HR
MOVE-IN 2.0 EA
$110.00
$5.00
$35.00 $13,720.00
$136.64
$165.00 $330.00
$1,760.00
$80.00
$2,732.80
2 DAYS
$14,050.00 $1,840.00 $2,732.80 $18,622.80
FINISH CONCRETE
TYNE MACHINE
CREW 9-MEN
16.0 HR
20.0 HR
$50.00
$97.72
$800.00
$1,954.40
2 DAYS
$0.00 $800.00 $1,954.40 $2,754.40
SAW & SEAL CONCRETE
SAW 16.0 HR $5.00
SEAL POT 8.0 HR $6.00
SEAL MATERIAL 1.0 LS $450.00
CREW 2-MEN 20.0 HR $31.92
2 DAYS
$80.00
$48.00
$450.00
$638.40
$450.00 $128.00 $638.40 $1,216.40
CLEAN-UP
12G BLADE 16
930 LOADER 16
BOX BLADE 16
BROOM 16
DUMP TRUCKS 30
CREW 5-MEN 20
MOVE-IN 4
0 HR $55.00
0 HR $40.00
0 HR $30.00
0 HR $35.00
0 HR $38.50
0 HR $53.20
0 EA $165.00
$660.00
$880.00
$640.00
$480.00
$560.00
$1,155.00
$1,064.00
2 DAYS
$660.00 $3,715.00 $1,064.00 $5,439.00
)IRECT FIELD OVEP~HEAD
PAVING SUPT
FIELD ACCT
PROJECT MGR
BLUE TOP
SURVEY
BARRICADES
1 0
1 0
1 0 LS
1 0 LS
100HR
2 4MO
LS $870.80
LS $139.95
$3,115.70
$200.00
$65.00
$734.40
$650.00
$1,776.77
$870.80
$139.95
$3,115.70
$200.00
05722/99
DENTON TAP ROAD
PAVEMENT OVER 30" WATER LINE LOWERING
DESCRIPTION QUANTITY UNIT PRICE MATERIALS EQUIPMENT LABOR TOTALS
FIELD OFFICE 1.4 MO $250.00 $350.00
$2,776.77
$0.00 $4,326.45 $7,103.22
SUMMARY TOTALS
PAYROLL TAXES AND INSURANCE
30% OF DIRECT LABOR
SUBTOTAL
15%MARKUP
TOTAL
$24,545.20 $13,419.00
$16,727.65 $54,691.85
$5,018.30
$59,710.15
$8,956.52
$68,686.67
CURRENT CONTRACT UNITS-PAVEMENT OVER WATER LINE
24" RCP 27.0 LF $29.00
LIME SUBGRADE 1,768.0 SY $1.05
HYDRATED LIME 19.9 TN $67.00
CONC PAVEMENT 1,555.0 SY $13.68
CURB 823.0 LF $1.00
$783.00
$1,856.40
$1,333.30
$21,272.40
$823.00
$26,068.10
DIFFERENCE BETWEEN COST TO PERFORM & CURRENT PRICES (MOBILIZATION) $42,598.57
GINN, INC.
CONSULTING ENGINEERS
May 17, 1990
Mr. Scott Balch, P.E.
L. H. Lacy Co.
P.O. Box 541297
Dallas, TX 75354-1297
Re:
Denton Tap Road Improvements from
Sandy Lake to Denton Creek
Dear Mr. Balch:
We have reviewed your request for additional compensation
regarding the mobilization costs and project time delays
experienced by L. H. Lacy Company due to the length of time it
took for Dallas Water Utilities to relocate its 30 inch diameter
waterline and thereby resolve the conflict with the paving and
storm sewer system of this project.
After careful review and consideration of the above, we will
recommend to the city of Coppell that they execute the attached
Change Order in the amount of $36,000.00. We will also recommend
the approval of the 75 day time extension.
Please execute and return each of the six (6) copies of Change
Order No. 5 enclosed herewith. Once we have received the
executed Change Orders we will request that the City of Coppell
place this item and your Application for Final Payment on the
next available city Council Agenda.
Please call me if you have questions.
Sincerely,
,John (2. Karlsruher, P.E.~~'
Project ~n~ineer
JCK/dsp
cc: File 379
17103 Preston Road · Suite 100 · LB ! 18 · Dallas, Texas 75248 · Phone 214/248-4900
the professional services agreement in the amount not to exceed
$7,100. Following discussion on this item, Councilman Smothermon
moved that the above stated agreement be approved in an amount not
to exceed $7,100. Councilman Morton seconded the motion; motion
carried 6-0 with Mayor Pro Tem Wilkerson and Councilmen Weaver,
Thomas, Morton, Cowman and Robertson voting in favor of the motion.
Item 12:
Consideration of a variance requested
regarding parking lot paving at the
School Mockingbird Lane site.
from Coppell I.S.D.
Coppell Elementary
Mr. Larry Davis, representing the Public Works Department,
Engineering Division, made the presentation to the Council. This
request is the same as a previous request from the School District
for the reduction of concrete paving from six inches to five inches
in the Darking lot and light traffic areas. During discussion on
this item, staff was requested to review current ordinances for
possible amendments of City requirements as opposed to variance
requests appearing on Council agendas. Following further
discussion, Councilman Smothermon moved that the variance request
from the Coppell I.S.D. for reduction in concrete paving
reqUirements from six inches to five inches in the parking lot and
light traffic areas at the Coppell Elementary School, Mockingbird
site, be approved. Councilman Robertson seconded the motion; motion
carried 6-0 with Mayor Pro Tem Wilkerson and Councilmen Weaver,
Thomas, Morton, Cowman and Robertson voting in favor of the motion.
Item 13:
Discussion and consideration of Change Order No. 5 for
the Denton Tap Road Improvements project from Sandy Lake
Road to Denton Creek and authorizing the Mayor to sign.
City Consulting Engineer Representative John Karlsruher made the
presentation to the Council. Mr. Karlsruher was recommending
approval of Change Order No. 5 in the amount of additional costs
for $36,000 and addition of 75 days to the contract. Following
discussion on this item, Councilman Robertson moved that change
order No. 5 for an additional $36,000 plus 75 days to this contract
be approved. Councilman Cowman seconded the motion; motion carried
4-2 with Mayor Pro Tem Smothermon and Councilmen Weaver, Cowman and
Robertson voting in favor of the motion, and Councilmen Thomas and
Morton voting against the motion.
Item 14:
Discussion and consideration of approval of L.H. Lacy
Co.'s Application for Final Payment for the construction
of Denton Tap Road Improvements from Sandy Lake Road to
Denton Creek.
Consulting Engineer Representative John Karlsruher of Ginn, Inc.
made the presentation to the Council. Staff is recommending final
payment to L.H. Lacy Company in the amount of $131,448.49.
Following discussion by the Council, Councilman Robertson moved
that final payment in the above stated amount be made to L.H. Lacy
Company for the construction of Denton Tap Road improvements from
Sandy Lake Road to Denton Creek. Councilman Cowman seconded the
motion; motion carried 4-2 with Mayor Pro Tem Smothermon and
Councilmen Weaver, Cowman and Robertson voting in favor of the
motion and Councilmen Thomas and Morton voting against the motion.
Item 15:
Discussion and consideration of approval for L.H. Lacy
Co.'s Application for Final Payment fort he construction
of the Denton Tap Road Improvements project from Beltline
Road to Sandy Lake Road.
presentation to the Council. Staff is recommenaxng approVa~o~
final payment in the amount of $230,989.10. Followin~ disc~s ,
Councilman Robertson moved that final payment in th..abov~ i~
amount to L.H. Lacy Company for construction ~f the De, ton 9 ~.::
Page 4 of