ST8201-AG 880412SUbMISSICY 'EAgL!NE: f:0C p.m. Monday - g Days Preceding tit!. Co"~Y~il
AGENDA REQUEST~ FORM
FOR CITY COUNCIl MEETING: April 12, 1988
I. RHF/F?LE NIqMB ER
: RESOLLrF ION
II.
ITEM CAPTION : Discussion and consideration of a Resolution reauestin~
financial assistance in the amo~% of ~2.600.000.00 from Dallas County ,ruder
the 1985 D~l~ms County Bond Prooram for the construction of Denton Tao Road from
Belt Line Road to Sandy Lake Road: and from Sandy Lake Road to Denton Creek. and
authorize the Mayor to si~.
III. ACTION RECOMiMENDED
: Staff recon~nends approval,
IV. REP. IN ATTENDANCE
V. NOTIFICATION TO
STAFF -
OTHER -
N/A
Ginn, Inc. Consulting F~ineers
vi.
METHOD OF CONTACT
DATE :
FINanCIAL REVIEW : 1. BUDGETED ITEM
2. BUDGET AMOUNT
3. ESTIMATED AMOUNT FOR THIS ITEM
4. AMOUNT OVER OR UN~ER Bb~GET
5. LOW BIDDER RECO~EN~ED
SOURCE OF FUNDING
CO'S OR BONDS FUNDS
(Series or year authorized)
OPERATING BI, GET (Account Number)
OTHER
YES
YES
NO
~0
APPROVED BY CITY MANAGER :
iTEM NI}fBER I B
CITY MANAGER'S COMMENTS/RECOMMENDATION FOR AGENDA ITEM
I. Item #18 CITY COUNCIL AGENDA DATED: April 12, 1988
II. COMMENTS/RECOMMENDATION:
As indicated in the letter from John Karlsruhrer from Ginn,
Inc., we are tabulating bids on Denton Tap and have now
determined the amount of funds which will be required from
Dallas County to complete the Denton Tap Road project.
Based on the schedule indicated and pursuant to Dallas
County approval of this request we will be submitting our
recommendation for award of contract for the project at your
April 26th meeting. We recommend approval of this
resolution.
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
MARCH 17, 1988
ALAN D. RATLIFF, CITY MANAGER
JOHN C. KARLSRUtlER, P.E., GINN, INC.
DENTON TAP ROAD IMPROVEMENTS - PROJECT SCHEDULES
As you are aware, we opened bids for the two projects on March 3,
1988. Since that time we have been analyzing and tabulating the
bids recieved and have conducted a review of the apparent low
bids with the apparent low bidder. At this time we are awaiting
submission by the low bidder of his qualification documentation
and checking some of his references in preparation of drafting a
recommendation of award of the Contracts for the City Council's
consideration at the April 26, 1988 City Council meeting. We
have developed the following schedule in anticipation of the
above:
April 12, 1988. The City Council should consider a
resolution requesting that Dallas County provide $ 2.6
MM in funding from the 1985 Bond Program and authorizing
the Mayor to execute a Supplemental City/County Agreement
providing for such.
2 o
April 18, 1988. The Dallas County Commissioner's Court
should consider the City of Coppell's request for partial
funding of the Denton Tap Road Improvements and approve a
Court Order allowing the County Judge to execute a
Supplemental City/County Agreement for provision of the
$ 2.6 MM in Bond Funds.
April 26, 1988. City Council consider recommendation by
Ginn, Inc. for the Award of the Contracts. (This is
dependant upon whether or not the above mentioned Court
Order is approved.)
4 o
April 26, 1988 through mid May 1988. Pursuant to award
of the Contracts, the Contracts must be executed, Bonds
furnished, pre-construction meetings conducted, and
Notices to Proceed issued.
Mid to ].ate May 1988. Begin construction of both
projects.
6. Mid to late May 1989. Both projects should be complete.
In light of the number of entities and amount of work involved,'
the above Schedule is the most optimistic that we can reasonably
hope to achieve in getting the two projects under construction.
Please call me if you have questions.
(;INN, INC.
CONSILTING ENGINEERS
DRAFT
PROPOSED PROJECT BUDGET
DENTON TAP ROAD IMPROVEMENTS
FROM BELT LINE ROAD TO SANDY LAKE ROAD; AND
FROM SANDY LAKE ROAD TO DENTON CREEK
CONSTRUCTION
RAILROAD CROSSING
CONOCO PIPELINE
STREET LIGHTS
LANDSCAPING
TRAFFIC SIGNALS
RIGHT - OF - WAY
ENGINEERING
INSPECTION & TESTING
TRENCH SAFETY
CONTINGENCIES
$ 5,305,067.73
$ 206.000.00
$ 40,000.00
$ 217.500.00
$ 213 000.00
$ 170 000.00
$ 100 000.00
$ 443 402.66
$ 154 833.95
$ 26,763.39
$ 223,432.27
TOTAL $ 7,100,000.00
(-) TOTAL AVAILABLE CITY FUNDING ($ 4,500,000.00)
(=) NECESSARY FUNDING FROM DALLAS COUNTY $ 2,600,000.00
TOTAL AVAILABLE DALLAS COUNTY '85 BOND FUNDS $ 4,250,000.00
(-) NECESSARY FUNDING FROM DALLAS COUNTY ($ 2,600,000.00)
(=) REMAINING '85 DALLAS COUNTY BOND FUNDS $ 1,650,000.00
REVISED APRIL 6, 1988
17103 Preston Road · Suim I00 · lB II8 · Dallas, Texas 75248 · Phone 214. 248-4900
~ BE~LUTION OF THE C~T¥ OF COPPELL~EXAS
RESOLUTION NO.
WHEREAS, the City of Coppell has approved a Capital
Improvement Project to improve Denton Tap Road from Belt Line
Road to Sandy Lake Road; and from Sandy lake Road to Denton
Creek, and
WHEREAS, the City of Coppell is now proceeding with the
construction of Denton Tap Road from Belt Line Road to Sandy Lake
Road; and from Sandy Lake Road to Denton Creek, and
WHEREAS, the City of Coppell desires financial assistance
for the construction of Denton Tap Road from Belt Line Road to
Sandy Lake Road; and from Sandy Lake Road to Denton Creek.
NOW, THEREFORE, BE IT RESOLVED, that the city of Coppell
hereby requests $2,600,000.00 in financial assistance under
Proposition 2 of the 1985 Dallas County Bond Program for the
construction of this much needed improvement and hereby
authorizes the Mayor to execute a Supplemental Interlocal
Agreement of that effect.
PASSED AND APPROVED this the
day of , 1988.
APPROVED:
Lou Duggan, Mayor
ATTEST:
Dorothy Timmons, City Secretary
THE STATE OF TEXAS
COUNTY OF DALLAS
SUPPLEMENTAL CITY/COUNTY AGREEMENT
WHEREAS, the City of Coppe11, Texas, hereinafter called
"City" and the County of Dallas, hereinafter called "County" desire
to enter into an agreement for the construction of paving, storm
drainage, and bridge improvements in connection with the Denton Tap
Road Project (Belt Line Road to Denton Creek) in the City of
Coppell and the County of Dallas; and
WHEREAS, the Interlocal Cooperation Act, Article 4413
(32c) Vernon's Annotated Civil Statutes, provides authorization for
any local government to contract with one or more local governments
to perform governmental functions and services under the terms of
the Act;
NOW, THEREFORE, THIS AGREEMENT is hereby made and entered
into by City and County upon and for the mutual consideration
stated herein:
W I TN E S SETH :
I.
City hereby requests County to participate in the cost of
paving, storm drainage, and bridge improvements as part of the
Denton Tap Road Project pursuant to Proposition No. 2 of the 1985
Dallas County Bond Program.
II.
County hereby agrees to reimburse City for cost of
construction of eligible paving, storm drainage and bridge
improvements in accordance with plans and specifications approved
by the County.
III.
City hereby agrees to be responsible for administration of
the project and construction contract for the improvements. City
will provide copies of all plans and specifications to County prior
to the award of any contract for the construction.
IV.
County will provide funding in an amount not to exceed
$2,600,000.00 for the construction of the improvements. City will
submit invoices and supporting documentation to County for
reimbursement, based upon a prorata percentage of the County's
funding and the total construction contract amount of eligible
items, as costs are incurred by City until such time as the project
is completed or the County funding limit is reached. City will be
responsible for all costs required to complete the project which
are in excess of the authorized County funding.
City will advise County during construction of all design
changes.
VI.
The City further agrees to indemnify and save harmless
County from any liability or damages County may suffer as a result
of claims, demands, costs, or judgments against County arising out
of the performance of the work and services under this agreement or
arising from any accident, injury, or damage whatsoever, to any
person or persons, or to the property of any person(s) or
corporation(s) occurring during the performance of this agreement
and on or about this project, except for any liability or damages
caused by the negligence of
employees.
City hereby agrees
the County, its agents, officers and/or
VII.
to credit County for any decrease in
quantities of work upon completion and final acceptance of the work
by City and return to County all funds provided to City but not
used for construction of paving, storm drainage and bridge
improvements under this agreement.
Executed this day of
1988, by the City of Coppell, pursuant to City Resolution Number
, and by the County of Dallas pur-
suant to Commissioners' Court Order Number
CITY OF COPPELL
COUNTY OF DALLAS
BY: BY:
Lee F. Jackson, County Judge