ST9902-AG051025AGENDA REQUEST FORM
COPPELL
DEPT: Engineering
DATE: October 25, 2005
ITEM #: 14
ITEM CAPTION:
Consider approval of a resolution authorizing the closure of Coppell Road North at West Sandy Lake Road for a
specified period during the summer of 2006 and authorizing the Mayor to sign.
IIII
GOAL(S): ~
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
¥1otion to Approve
~es. # 2005-1025.2
',/1 - York
S - Faught
Vote - 7-0
EXECUTIVE SUMMARY:
Approval of this resolution will allow the closure of Coppell Road North to provide for a safer reconstruction of
West Sandy Lake Road during the summer of 2006.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Documem Name: #Coppell Road North
COPPELL
MEMORANDUM
TO: Mayor and City Council
FROM: Kenneth M. Griffin, P.E., Director of Engineering and Public Works
DATE: October 25, 2005
Consider approval of a resolution authorizing the closure of Coppell Road North at
West Sandy Lake Road for a specified period during the summer of 2006 and
authorizing the Mayor to sign.
The City of Coppell is in the process of finalizing the construction plans and bid documents for
the reconstruction of West Sandy Lake Road from S.H. 121 to Coppell Road North. It is
anticipated that the contract will go out for bids in the first week of November 2005, with a bid
opening the first part of December 2005, and a potential bid award December 13, 2005 or
January 10, 2006.
To correctly build the intersection of Sandy Lake Road and Coppell Road North, it is necessary
to place approximately 7 feet of fill on Coppell Road. Placing this much fill on narrow roadway
sections creates an unsafe working condition and also an unsafe condition for the motoring
public. In a situation very similar to this in 2001, the City allowed the closure of the
Mockingbird/Belt Line intersection for a specified period while the contractor constructed the
intersection.
Because this intersection serves as a route to and from the Coppell High School, it is my opinion
that it should not be impacted during the school year. It also provides access to S.H. 121 for
various sections of the Villages of Cottonwood Creek, Asbury Manor and the Mansions by the
Lake. However, those areas also have an altemate route to S.H. 121 by utilizing the turn-around
off of Coppell Road that allows vehicles to go under the bridge of S.H. 121 and Denton Creek
and then merging into southbound traffic on to S.H. 121. While that might not be an optimum
route to obtain access to southbound S.H. 121, it at least is an alternate route.
The timeline proposed for the closure of Coppell Road to Sandy Lake Road during the summer
of 2006 is anytime from June 5, 2006 to August 11, 2006. This is the typical time that the school
is closed during the summer.
One approach we are taking to the reconstruction of West Sandy Lake Road, because of the
volume of traffic and the developing businesses along both sides, is to provide a strong incentive
for early completion of the project. In essence, for the award of the project you not only consider
the base bid, but also the number of days bid. Addison has been utilizing this technique on
s~veral projects with great success recently. It provides a strong incentive for the contractor to
quickly and successfully complete the project. Under this bidding scenario, the concept of
'Substantially Complete' is no longer utilized. The only thing that constitutes an incentive is
when the project is completely complete. To truly expedite the construction of this project,
Coppell Road North will need to be closed at the intersection of Sandy Lake Road. So, not only
are there safety issues for the contractors and motoring public, but there is also considerations of
expediting the project by allowing the closure of Coppell Road North at Sandy Lake Road.
Staff recommends approval of a resolution allowing the contractor on West Sandy Lake Road to
close the intersection of Coppell Road North with Sandy Lake Road for a specified period during
the summer of 2006. Staffwill be available to answer any questions at the Council meeting.
A RESOLUTION OF THE CITY OF COPPELL, TEXAS
RESOLUTION NO. ~/~)~. ~.
A RESOLUTION OF THE CITY OF COPPELL, TEXAS,
AUTHORIZING THE CITY ENGINEER, IN CONJUNCTION YVITH THE
CONTRACTOR, TO CLOSE COPPELL ROAD NORTH, AT ITS
INTERSECTION WITH WEST SANDY LAKE ROAD, DURING PERIOD
OF CONSTRUCTION OF WEST SANDY LAKE ROAD; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, West Sandy Lake Road must undergo reconstruction in the near future; and
WHEREAS, during the period of said reconstruction, traffic will be impaired; and
WHEREAS, staffbelieves that such reconstruction would be safer and more expeditious
if the City Engineer, in conjunction with the Contractor authorized to perform such
reconstruction, is permitted to close Coppell Road North during the period of construction; and
WHEREAS, after consideration the City Council has determined that it would be in the
best interest of the City and its citizens to provide for a safer and more expeditious reconstruction
process by permitting Coppell Road North to be closed during the period of construction;
expeditious
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That thc City Engineer, in conjunction with the Contractor for the West
Sandy Lake Road reconstruction, is hereby authorized to undertake the necessary steps to close
Coppell Road North, at its intersection with West Sandy Lake Road during the period of
construction.
SECTION 2. That the traffic engineer is authorized and directed to erect signs and official
traffic control devices as is necessary to give notice as provided herein
SECTION 3. That this Resolution shall take effect immediately from and after its passage
as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the
D O'~LJ ~i~k S"N. 'Sx'~O:V E R, MAYOR
~tl'/lay of
APPROVED AS TO FORM:
ATTEST:
ROBI~RT E/I~AG ',CI Y3ATTORNE