WA9701-AG051011AGENDA REQUEST FORM
COFPELL
DEPT: Engineering
DATE: October 11, 2005
ITEM #: 18
-ITEM CAPTION:
as provided for in CIP funds; and authorizing the City Manager to sign.
Consider approval of awarding Bid/Contract # Q-0805-02 to J.T. Dersner, Inc. for the construction of the Belt Line
Road/Denton Tap Road 16-Inch Water Line (Airline Drive to Bethel Road) project, in an amount of $791,659.50,
APPROVED BY
CITY COUNCIL
ABOVE DATE
IIII
GOAL(S): ~ __
lMotion to Approve and authorize the
City Engineer & City Manager to
negotiate for an early completion
bonus
M - York
S - Suhy
vote-,-o ii,V
EXECUTIVE SUMMARY:
Approval of this project will allow the replacement of an undersized water line with a new 16-inch water line. Our
consultant on this project, Birkhoff, Hendricks & Conway reviewed the references and recommends the award of
the contract to the low bidder, J.T. Dersner, Inc., of Arlington, Texas.
Therefore, staff recommends award of the contract to the low bidder, J.T. Dersner, Inc., in an amount of
$791,659.50 to be completed in a timeframe of 150 calendar days.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS: Funds are available in the Water/Sewer CIP accounts and from the annual payment
by the CRDC on the loan from the Water/Sewer Fund.
Agenda Request Form - Revised 09/04 Document Name: #Denton Tap 16-Inch WL
TO:
FROM:
DATE:
REF:
T H E . C I T Y · 0 F
COPFELL
MEMORANDUM
Mayor and City Council
Kenneth M. Griffin, P.E., Director of Engineering and Public Works
October 11, 2005
Consider approval of awarding Bid/Contract # Q-0805-02 to J.T. Dersner, Inc. for the
construction of the Belt Line Road / Denton Tap Road 16-Inch Water Line (Airline
Drive to Bethel Road) project, in an amount of $791,659.50, as provided for in CIP
funds; and authorizing the City Manager to sign.
On September 8, 2005, six bids were received and opened for the construction of a new 16"
water line in Belt Line Road / Denton Tap Road (from Airline Drive to Bethel Road). The bids
ranged from $791,659.50 to $1,201,078. The days bid on the project ranged from 120 to 240
calendar days.
The low bidder on the project, J.T. Dersner, Inc., is a relatively new firm. Therefore, our
consultant for the project, Birkhoff, Hendricks and Conway performed a detailed background
and financial check. The owners of J.T. Dersner, Inc. and the proposed project superintendent
for this project all have extensive work history with other firms on projects similar in nature to
this project. Most of the projects that the firm has completed in its two years of existence have
been as a utility subcontractor for other general contractors.
The project consists of the removal of an existing 8" water line and the construction of a new 16"
water line. The need for the new 16" water line was identified on the 1991, 1994 and 2005
Water Master Plan.
Based on the experience of the principals and project superintendent, their work as a
subcontractor on other projects, and their financial resources, Birkhoff, Hendricks and Conway
has recommended that the City of Coppell award the project to J.T. Dersner, Inc. Therefore, staff
recommends approval of the contract to J.T. Dersner, Inc. in the amount of $791,659.50 for the
construction of the Belt Line Road / Denton Tap Road 16" water line, with 150 Calendar Days
for construction.
Staffwill be available to answer any questions at the Council meeting.
CITY OF COPPELL, TEXAS
Denton Tap Road 16-Inch Water Line
(Airline Drive to Bethel Road)
BID SUMMARY
Bids Received ~ 10:00 a.m., Thursday, September 8, 2005
Contractor
J. T. Dersner, Inc.
1032 W. Pioneer Pkwy., #400
Arlington, Texas 76013
Barson Utilities, Inc.
5326 W. Ledbetter
Dallas, Texas 75236
Big State Excavation, Inc.
15531 Kuykendahl, #280
Houston, Texas 77090
Mike Albert, Inc.
P. O. Box 211044
Bedford, Texas 76095-8044
Rodman Utilities, L.P.
6831 Ash Street
Frisco, Texas 75034
Jim Bowman Construction Co., LP
1111 Summit Ave., Suite 1
Plano, Texas 75074
Total Amount Bid
(Items 1 Thru 38)
Tangible Personal
Property Cost
$ 791,659.50 $ 400,000.00
$ 798,589.90 $ 519,083.47
$ 869,207.50 $ 564,985.00
$ 913,134.50 $ 368,000.00
$ 1,052,838.00 $ 281,860.00
$ 1,201,078.00 $ 492,000.00
Calendar
Days Bid
150
150
150
180
120
240
BIRKHOFF, HENDRICKS & CONWAY, L.L.P.
CONSULTING ENGINEERS
7502 Greenville Ave., #220
RONALD V. CONI3/AY, P.E.
PAUL A. CAP. LINE, P,E,
DOUOLAS K. SHOWERS, P.E.
Dallas, Texas 75231
Fax (214) 361-0204
October 11, 2005
Phone (214) 361-7900
J. T. De~ Inc.
2101~. Shady Grove Rd.
/I~ng, Texas 75060
Re: City of Coppell, Texas
Denton Tap Road 16-inch Water Line (Airline Drive to Bethel Road)
Project No. WA-97-01
Bid No. Q-0805-02
Gentlemen:
The City of Coppell's City Council, at their regularly scheduled meeting on October 10, 2005, accepted your
proposal for the Denton Tap Road 16-Inch Water Line project and awarded you a contract in the mount of
$791,659.50.
We are enclosing for your execution, six (6) copies of the following documents:
· Proposal and Bid Schedule · Performance Bond
· Bid Affidavit · Payment Bond
· Standard Form of Agreement · Maintenance Bond
Upon completion, please return all copies to our office for further execution by the Owner. Also please
provide a certificate of insurance in accordance with Item 1.26 - Insurance of the Supplementary Conditions.
We are also enclosing one (1) set of plans and specifications for your use. If you have questions concerning
any of this information, please give me a call.
Sincerely yours,
Enclosures
cc: Mr. Kenneth M. Griffin, P.E. ~'
Mr. Jerod Anderson, Purchasing Agent
Ms. Suzan Taylor
1.9 acres of property located along the south side of Bethel Road, east of
Freeport Pa~rkway, and authorizing the Mayor to sign. Councilmember
Peters seconded the motion; the motion carried 7-0 with Mayor Pro Tern
Brancheau and Councilmembers Peters, Hinojosa-Flores, Tunnell,
Paught, Suhy and York voting in favor of the motion.
18.
Consider approval of awarding Bid/Contract # Q-0805-02 to
J.T. Dersner, Inc. for the construction of the Belt Line
Road/Denton Tap Road 16-Inch Water Line IAirline Drive to
Bethel Road~ project, in an amount of $791,659.50, as
provided for in CIP funds; and authorizing the City Manager to
sign.
Presentation:
Ken Griffin, Director of Engineering and Public Works, made a
presentation to the Council.
Action:
Councilmember York moved to approve awarding Bid/Contract # Q-
0805-02 to J.T. Dersner, Inc. for the construction of the Belt Line
Road/Denton Tap Road 16-Inch Water Line (Airline Drive to Bethel Road)
project, in an amount of $791,659.50, as provided for in CIP funds; and
~~ Gity Manal~er to sign ~.,aet mathe~'ize the Ci~ Engineer &
City -Mak,{~r 'i~ n~ ~ ~ early c°~P~e~n bonus.
Councilmember Suhy seconded the motion; the motion carried 7-0 with
Mayor Pro Tern Brancheau and Councilmembers Peters, Hinojosa-Flores,
Tunnell, Faught, Suhy and York voting in favor of the motion.
19. Necessary action resulting from Work Session.
There was no action necessary under this item.
20.
City Manager's Report.
A. Update on the S0th Anniversary Celebration.
City Manager Jim Witt updated Council on the upcoming October 29th
celebration at Andy Brown East.
P~ge 10 of 11