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TR9701-CS 970401 SAM WU I S From: ~ WUIS To: P.E.. Atul Patel /~ Dats: 4/lf97 Time: 14:47:55 J Page I of 17 Memorandum To: From: Date: Subject: Attendees: File - Meeting Minutes Karen M. Jones April 1, 1997 CMAQ Program Update #10~ Conducted March 26, 1997, 2:00 p.m., CMAQ Program Office Sign-In Sheet - Attachment A Ivan Nicodemus, P.M. PBCS Karen Jones, Asst. P.M. PBCS Jim Bernier, Proj. Controls PBCS Tony Tramel, Traffic DTA Don Ingram, Environmental ESS James Allen, Civil ARS Sid Horner Dallas Co. ' Ali Malekouti Dallas. Moosa Saghian TxDOT LaDonna Smith NCTCOG Ivan led the meeting with the aid of overheads that are included as Attachment B. Information discussed in addition to that which is contained on the overheads included: t. General - ivan Nicodemus Des/gn Review - James Allen (ARS), Tony Tramel (DTA) and Don Ingram (ESS) continue to concentrate on the design reviews that are in-house. TIP Coordination - Grand Prairie - Reinstatement of signal improvements are being considered: it will require a TIP modification. · Mesquite - Received a letter directing the PM/E to implement TIP modifications. The request also calls for an intersection that will require an additional TiP modification. · The 1998 TIP update went away after coordination with NCTCOG. · The 775C details regarding on/off system status requested by NCTCOG is complete. City Coordination - The City of Dallas and the County have asked for a CMAQ data to aid in developing the City of Dallas '98 Bond Program. -- District 3 Concerns - Commissioner Jackson has requested that the briefing memos for the remaining three projects be put on the agenda for next Tuesday. The briefings have been submitted to the County. Co#in-Dallas County ILA - This has received little attention, but is not on the critical path at this time. Escrow Requests - Moosa said that TxDOT will need an escrow payment (design and construction) for Project 71 in order to proceed with construction. Karen Jones (PM/E) noted that the County has the design escrow from the city and the PM/E will make it a priority to prepare the paperwork to TxDOT's share to TxDOT. CMAQ Facts - Will be faxed tonight. Consultants - Ivan Nicodemus Commissioners Court Briefing - Projects 18 (Boyle), 19 (Brown & Root) and 20 (Kaiser) are scheduled to be briefed next Tuesday. Moosa asked who was the project manager of Project 19. Ivan said it is Robert Mardis, 'of Brown and Root. OVOr a Century of Engineering Exoellen~e D:'~iENERAL\G03MEE%UPDATEM 99~106.DOC Fram: SAM WUIS To: P.E., Atul Patel Date: 4/1/97 Time: 14:47:55 Page 2 of 17 CMAQ Program Update #106 Page 2 of 5 Implementing a Submittal Tracking System (STS)- Ivan handed out (Attachment C) and briefly reviewed three reports generated from the STS: 1) listing of entities (cities and people) involved in a project, 2) list of all the submittals required for the project, and 3) status of the submittals. Ivan obtained this software from PB's Senior Project Seminar conducted in Atlanta. The tracking system data will be brought up to date and used to monitor the status of each designers submittals. Pending Contract Amendments: · Project 06 (TCB) - County has given direction to TCB to delete the two locations at Clarendon Dr. at Tyler St. and Fleming Ave. at Jefferson Blvd. Awaiting fee proposal from TCB. · Project 09 (GSW) - The PM/E office is preparing a response to GSW's proposal. · Project 24 (Garcia) - Court Order should be signed April 1. · Project 72 (Bridgefarmer) - TIP modification is necessary. · Project 76 (BW&R) - Still have not received written direction from the City of Dallas to add two signal locations. Regal Row Drawings - Drawings for the Regal Row thoroughfare project is needed from the County for coordination purposes on Project 31 (Wilbur Smith - Dallas). Moosa added that DaI-Tech (Project 30 '- Dallas) should be given the City/TxDOT design for Marsh Lane and Frankford for coordination purposes. Traffic - Tony Tramel Project 70 (Kimlay. Horn. Garland) - The final travel time runs have been authorized. There is one modification necessary due to a signal controller. Project 7t {Parsons l'ranspo~,tation Group - Grand Prairie) - Tony and Moosa talked about some funding issues. Karen Jones will be preparing a spreadsheet to show the total cost est[mate and timeline to help identify how much, money is necessary for each phase of the projects. Parsons Transportation Group anticipates the first 13 locations will be complete by Fdday or next Monday, The communication plan at 31 locations are potentially available next week. The central core communication plans will be reviewed by Gordon Alderman (TxDOT). Project 72 (Bridgefarmer. Mesquite/Balch Springs/Sunnyvale) - The review of their test plan has been completed. The plan preparation is at +30%, The request has been received from Rick Berry (Mesquite) to delete two locations and to add two locations. A TIP amendment is needed. A copy of the letter from Mesquite will be given to LaDonnaSmith (NCTCOG). Project 73 (Hunter Associates - South Dallas County) - A Progress Meeting Was held last week. The review Comments were provided for the 2nd draft of the test design location. The PM/E had 45 comments, Hunter presented peak hour and 24 hour volume data, Project 75 (Sverdrup · Irving/Coppell) - Sverdrup has collected data and it is being compiled and analyzed. Project 76 (Bucher, Willis & Ratliff. Signal Retiming - N. Dallas) - BW&R's data collection continues, Tony prepared a draft letter for the City's consideration which formalized their verbal requests to add locations. LaDonna will be given a copy of the draft. The Town of Addison is no longer interested in joining with the City of Dallas to add the four Belt Line Road locations to the project. Moosa noted that he has been receiving meeting minutes from Project 75 and 76, but has not received any on Project 70, in a long time. Tony said that TxDOT will receive the final report with a complete set of meeting minutes and submittals. D:\GENERAL\G03MEET~UPDAT~1997~106. DOC I i 'TI' [ I I i Fram: SAM WIJIS Ta: P.E., Atul Patal Date: 4/1/97 Time: 14:47:55 Page $ af 17 CMAQ Program Update #106 Page 3 of $ Moosa said that TxDOT does not want to see Project 71's 100% submittal until the 9 intersections in question are resolved. He also noted that Melanie Young (TxDOT) has $130K City Force Account reserved for Grand Prairie's CFA. Ivan stated that Project 77 (NW Highway) is not going to happen. Beth Ramirez (Dallas) has talked about another 40 or 50 intersections south of LBJ and the freeway as a possible CMAQ Project. Civil - James Allen James reported the following project status: P,,oJect 0t (Laftwich & Assoc. - Fa~,me~s Branch) - Review comments are needed on the 65% preliminary PS&E from the County, City and PM/E traffic. Project 02 (Chlang, Patel & Yerby - Duncanvilla/Dallas) - Awaiting review comments on the 95% preliminary PS&E from the County and PM/E traffic. A meeting was held with Harlan Moore, Moosa (TxDOT) and Sid Horner (County) last week to go over ROW issues. Once Chiang, Patel completes their changes in the ROW documents, the PM/E office will have a good "go-by" to give to the other designers. Project 04 (Paragon. Dallas) - The consolidated Schematic review comments will be sent to the designer shortly. The consolidated comments and the original list of comments will be forwarded to the reviewing agencies for their records. Projects 05 (PB$&J . Dallas), t0 (USA - Coppell) and t7 (Gojer · Dallas/Garland) - The initial Schematics are under review. Projects 06 ('I'CB. Dallas) and 07 (Espey, Huston - Grand Prairie) - The initial Schematic review comments have been consolidated for the designer's dispositioning, The consolidated comments and the odginal list of comments will be forwarded to the reviewing agencies for their records. Project t6 (HDR · N. Dallas) - The revised initial Schematic submittal was received two days ago'-- it will be sent out for review after reproduction. Project 15 (Halff. Dallas) - Review comments addressing Belt Line at Hillcrest and Campbell at Hiilcrest are being resolved with Halff. Project 2t (Matee · Dallas) - The initial Schematic was received, but it has been rejected for incompleteness. MoOsa asked if the final Schematic for Project 09 (GSW - Cedar Hill/DeSoto/Duncanville) will be held until the scope issues are resolved. Ivan said that a contract amendment is currently being worked out. Moosa suggested that the Schematic be advanced to Austin for approval so they can start the PS&E. ivan stated that it has to be a complete document prior to submittal to Austin. Envirenmental -Don Ingrain Project 04 (Paragon · Dallas) - TxDOT's comments were incorporated into the consolidated comments for the environmental reports. Project 16 (HDR · N. Dallas) - No environmental drawings were received with HDR's revised initial Schematic. After the drawings are received, it will be sent out for the agencies to review. Projects 21 (Matee . Dallas) and 24 (Garcia - Dallas) - The draft environmental review comments were sent to the designers for dispositioning. Project 25 (ABA. Dallas) - The draft environmental review comments w~ll be sent to the designer tomorrow. DAGENERAL\G03ME~PDAT~1997~106. DOC From: SAId WUIS To: P.E., Atul Patel Date: 4/1/97 Time: 14:47."55 Page 4 of 17 DJ) CMAQ Program Update #106 Pale 4 of 5 Projects 27 (APM · Dallas) and 31 (Wilbur Smith - Dallas) - Don will be reviewing these draft reports next week. Project Control - Jim Bernier Jim continues to work on Exhibit "H". 10, Key Issues - Ivan Nicodemus TxDOT-County Agreement Modifications- The PM/E's input is being summarized. Exhibit A & B Content - Is open to discussion. A copy was sent to TxDOT for review. Continuation of PM/E Services- 75% notification letter was given to the County. The County has asked some additional questions on alternatives to carrying the PM/E services through the completion of the program. Design Review Procedures - Please utilize the design review comment forms. 8. Look Ahead - Ivan Nicodemus - Next CMAQ Meeting will be held on April 2, 1997. Reference the "Look Ahead" overhead for a listing of upcoming milestones. 9, Action Items- Ivan Nicodemus County · Regal Row Drawings ................................... · .............................................................................. ASAP PMIE · Revised Pavement Survey to TxDOT ........................................................................................ ASAP · City of Da#as/nvoice #2 & 3 .................................................................................................. April 10 TxDOT · Examples of Oversight/LAs .................................................................................................... April 4 TxDOT ~/County / PM/E · TxDOT- County Agreement Modifications ............................................................................ April 10 · ExhibitA & B Comments ......................................................................................................... April 4 Other Items Ivan requested that if TxDOT has any examples of federal oversight agreements, they be sent to the PM/E for possible use for the City of Coppell. Moosa said that the City of Coppell needs to make a request from Jay Nelson (TxDOT). TxDOT has never done this before in this district and only 1 or 2 times in the state. Ivan said that he informed the city that if they were going to perform the oversight, - they needed to include all of the intersections. Ivan also noted that the Title 23 book has been getting'.. compliments. It is an excellent, concise listing of the requirements, procedures and responsibilities of a Title 23 project. D:\GENERAL~G03MEET~.UPDAT~1997~106, DOC From: :SAM WUI$ To: P.E., Atul Potel Date: 4/1/97 Time: 14:47.~0 Pa(jo 5 of 17 CMAQ Program Update #106 Page ~ ~f B Meeting Minutes by: Approved by: Ivan F. Nicodemus, Project Manager Attachments xc: Attendees Charles Tucker (TxDOT) E. Kelsey Johnston (TxDOT, LBJ Project Office) LaDonna Smith (NCTCOG) Scarlett Tandy (Dallas Co.) Eric K. Fischer (PBCS) J. Baumgartner (Town of Addison) W. McDonald (City of Balch Springs) C. Sylo (City of Carrollton) P. Harts (City of Cedar Hill) A. Patel (City of Coppell) S. Wilson (City of Dallas) P. Baugh (City of DeSoto) S. Miller (City of Duncanville) D. Davis (City of Farmers Branch) R. Wunderlich (City of Garland) R. Larkins (City of Grand Prairie) J. Ddscoll (City of Irving) A. Johnson (City of Lancaster) R. Berry (City of Mesquite) W. Ragsdale (City of Richardson) N. L. Stewart (City of Rowlett) L. Henderson (City of Sachse) R. J. Ewalt (City of Sunnyvale) D:\GE N E RAL\G03MEE'r~JPDATE~1997M 06. DOC From: SAId WUI$ To: P.E., AWl Petel Date: 4/1/97 Time: 14:47.~6 Page 6 of 17 ATTACHMENT A CMAQ PROGRAM UPDATE # 106 SIGN-IN SHEET March 26, 1997 Ivan Nicodemus Parsons Brinckerhoff 214-747-6336 ext. 26 ~ Karen Jones Parsons Brinckerhoff 214"747-6336 ext. 25 Jim Bernier ParsOns Brinckerhoff ~ 214-747-6336 ext. 31 Tony Tr,a. mel IDeShazo, Tang 214-747-6336 ext. 28 Don In.gram ESS 214-747-6336 ext. 29 ~James Allen ARS Engineers 214r747-6336 ext. 30 Dan Savage Dallas County , , 214-653-7603 Bud Beene Dallas County 214-653-7151 ,,. Richard Peterson Dallas ,County 214-653-7151 Don Cranford Dallas County 214-653-7151 Sid Horner.... Dallas County 214-653-6~54 S(~las Camarillo ....Dallas County 214-653-6400 !Scarlett Tandy Dallas County 214-653~6018 Troy Deubler ....... Dallas County 214-653-7151 Dave Davis Farmers Branch 972-247-3131 Ali Malekouti City of'Dallas 214-670-7748 Tim Starr City of Dallas 214-670-5662 Gary Taylor TxDOT ., 214-320-4432 ~Moosa Saghia. n TxDOT 214-320-4435 Helen Tran TxDOT 214-319-6410 Everett Bac°~' NCTCOG '" (817) 695-9253 Mi..c. ,h,.ael,,,,Burbank NCTCOG (817) 695~9251 LaDonna Smith NCTCQG (817} ,695-9254''' John Mack FHWA (512) 482-5988 Fram: SAM VtqJIS Te: P.E., Atul Petal Data: 4/1/~7 Time: 14:47.'56 Page 7 of 17 ATTACHMENT B PB CMA Q PR OGRAM UPDATE · March 26, 1997 · General · Consultants · Traffic · Civil · Environmental · Project Control PB General [] Design Review · TIP Coordination · GrendPrairie · Mesquite City Coordination · Dallas District 3 Concerns · Provided Briefing Memos to Director · Collin County- Dallas County ILA · Escrow Request Preparation · CMAQFacts [ r 'i' '[ ~ I l I Fram: S/Ud WUIS To: P.E., Atul Patel Date: 4/!/97 Time: 14:47~6 Page 8 of 17 Consultants Accomplishments · Commissioners Court Briefing - fff8 Boyle, #19 B&R, #20 Kaiser · Implementing Submittal Tracking System (STS) · Pending Contract Amendments - #06 TCB: Delete Two Locations. County Direction Given - #09 GSW: Revisions, Add Signal- PM/E To Respond - #24 Garcla: Court OrderApri101 - #71 B-F: TIP Modification Necessary- Mesquite To Request - #76 BWR: AddSignal Locations - Need CoD's Wrftten Direction · Regal Row Drawings to Wilbur. Smith Submittal Tracking System From: SAM WUIS To: P.E.. Atul Potel D.te: 4/1/97 Time: 14:47:56 Pqe 9 of 17 PB Traffic · Signal Design Project Status GAR (70) - KHA Status Quo - Travel Time Runs Authorized - Modification Due To Signal Controller - Report Remains GP (71) Grand Prairie - BA - Communications Plan & 31 Locations ~ 30% - First 13 Locations ~ 100% On Fri/Mon - 75% Central Core Comm Plans Next Week SE Dallas Co..Mes/BS/SV(72) - BF - Completed Formal Review Of Initial Plan - Plan Preparation At +30% - Request Scope/Cost Proposal Amendment Traffic (Continued) Signal Design Project Development · Dallas-Dun/CH/Lan/DeS (73) - Hunter - Prograss Meeting Last Week - Review Comments Provided For 2nd Test Design Location - Peak Hour 8, 24 Hr. Volume Data Presented · Irving/Coppell (75) - Svedrup Data Compilation - Data Being Complied & Analyzed, Expect Presentation Next Meeting Of Findings and Recommendations at April 15, 3rd Tue at Coppell From: SAM WUIS To: P.E., Atul Patol Date:4/1/97 Time: 14:47.~ Page 10 of 17 PB Traffic (Continued) · Signal Design Project Development · N Dallas Retiming (76) - BWR Data Collection - Developed Draft For City's Review To Add Locations - Belt Line Rd. Additions in Addison · City Scheduled Improvements · No Longer Interested [] Review Of Flatwork Projects Design Status Proiect 70, Garland I~n~ey4-1om 71, Grand PraVle B~ 72, E. Datlas Co. Brtdgefarmm' 73, S. DallasCo. Hunter 75, Irving/C~l Sverdtup 76, N. Del;as Retiming 77, N.W. Hwy. (R~ming) 0 10 ~10 30 40 50 ~1 ?0 80 Ii0 100 ! I I I I I rdnunnmmm~ i I I I I I I I I Baeeline PetterS: complete Fi' T]~ [ ' I : ' '~'f ~ ! ir I Fram: SAM WDIS To: P.E., Atul Patel Date: 4/1/97 Time: 14:47.~6 Page 11 of 17 PB ~~. Civil · Accomplishments · HDR Has Submitted Schematic. · Sending Project 04 Consolidated Schemat/c Review CommentS To Designer · Meet with TxDOT to go over Right of Way Issues · Working with Halffon dispositionedreview commentS PB GSW USA CB Moom HH'fB Ham* HDR Design Status (Geometric) 0e~0n ~l Ccn~eted Since Last Heoo~ ae~onino Pe~ca~ From: SAM WUlS To: P.E., Atul Petel Dote: 4/1/9;' Timo: 14:47:56 Page 12 of 17 PB mW. Project 17 DallH/Gaflam] 19 Role 21 Buc~tef 23 Ceclar 8lx~ MK Ce~. 24 Gteen~ie 25 N. Dalla~ 2 ABA 27 Harry H~n# APM 31 Regal Row Design Status (Geometric - Continued) Pement~m~ i'll I I I I I I I I [ ' t I [~n I Comph~d ar~ tut ~ N~go~on Reponk'e Period [~ Perce~ Complete Environmental · Accomplishments. · Revlewcomments - Project 4 - Project 16 - Project21 - Project 24 - Project25 · Ongoing coordination · Issues · Architecture photo documentation From: SAM WUIS To: P.E., Atul P~t~l Date: 4/1/97 Time: 14:47.~6 P~uj. 13 of 17 PB Project Control [] Accomplishments · Exhibit "H" Work Continues · B&R Schedule of Values [] Issues · Project Status for Design Key Issues [] ' TxDOT - County-Agreement · Exhibit A & B COntent · Continuation of PM/E Services [] Design Review Procedures From: S~M WUIS To: P.E., Atul Pard Date: 4/1/97 Time: 14:47:56 P~ge 14 of 17 Look Ahead .Next Meeting . Wednesday, Apdl 3, 1997 iNext Milestones CMA Q Conference Room PB Action Items · County · Regal Row Drawings · PM/E · Revised Pavement Survey to TxDOT · City of Dallas Invoice #2 & #3 · TxDOT · Examples of Oversight II. As · TxDOT/County/PM/E · TxDOT. County Agreement Modifications · A&B Comments Target Dates ASAP ASAP Ap~I ~o ap.t 4 ApHI lO april 4 "ii[ F I I ! Fram: SAM WUIS Ta: P.E., Atul Petal Date: 4/1~7 Time: 14:47.~6 Submittal Tracking System'~''h Entity Listing Page 15 of 17' ATTACHMENT C Project: P-45 Albert Haiti' & Associates DALLA City of Dallas Sam W1leon Jack Antebi Ali Malekouti DCOU Dallas County Allen Bud Beene Richard Paterson Don Cranford $id Homer HALFF Halff & Associates Tom Knlckar Patrick Kunz " PME CMAQ Program Manager Nan Nlcodemus Jame~ Allen Don Ingram Tony Tramel ......................................................................................... TXDOT Texas Department of Transporta Ga~y Taylor Moose Saghlen Helen Tran Bill Fuller ,_ ........................................................................................ Printed: 03/31/97 Page: I -- /OO Project: P-t5 ~ ® Albert Halff & A. soclates Submittal Tracking. System Submittal Listing 100% 0 Contract Dra~ng Hallf & Associates 100~ Complete Design Drawings General Tom Kni~er ....................................... ............................. ~.~-~-~~] ~. ...... -,-,~ -~ ~.~ .................. 15%ENVIRON 0 15% Environmental Submit~ Environmental Tom Knk~r ...................................................................................................................... 66~ 0 Contract Drawing Hal~ & Assoclstes 65~ Desert Submit~l General Tom Knicker .................................................................................................................... · - EHVIRONIJENTA 0 Environmenlal Report Halff & Associates £nvironmenial Report Environmental Tom Knicker ........................................................................... .................................. -- ........ PVI4TSURVEY 0 $.mple Halff & Associates Exis~ng conditions Pavement Survey General Tom Knicker ............................. ~ ........................... ............................. ~ ~ ..............-,-.F~ ¥~J~-~ - QAQC 0 Quality Control Qu.~ Assurance Plan Genmal ~'om Knicker .................................... -~b~ .......... ~ ............... ~¢,~.¥-~ ~"~- - - ~ - ¥~-~-~-~ ..................... R~ght-of-Way Documen~ C~I Tom Knicker .......... -- ........................................................................................................... SCHEI4ATIC 0 Draying and Repo~ Halff & Assoct;~s Schema~c Dra~dngs and Report Genera/ Tom Kn/c/mr ...................................................................................................................... Page: 1 Project: Submittal Tracking System Submittal History by Number & Revision P-15 Albert Halff & Associates ID NO. & Revision: ALL PVMTSURVEY 0 Title: Existing conditions Pavement Survey Discipline: General Final Disposition:Complete/Distribute Rev. 'Disp.: Completo/Diatribul~ 07112/96 ~, Halff & Associates CMAQ Program Manager 09/05/96 10/05/96 Complete/Distr~ute 55 Missing one intersection Tom Knicker Nan Nicodemus Incomplete ....................................... ~.,~t~6 ~a~n-~-a~g~i ....... ~-~ - -~6/~ ~/~ - b~~u~,- ............. ~ - - b~ ~p-~- ..... 07112/96 ,x Halff & Associates ................. ~_~_ ?_. _~_~ ........... . .... ~_ ~_._~_ p_?_ .......................... _c~,_~ _~?-_~?_ ~,_, _~_ ............ ?~i¥_.o_.p_ Tx_?_ _ ,..) OAQC Title: Quality Control Quality Assurance Plan Discipline: General Final Disposition:Outstanding o Rev. Disp.: O~ling 07112/96 ~ Hallf & Associates CMAQ Program Manager 08/11/96 For approval N/A Tom Knicker Ivan Nicodemus ....................................................... --' ......... ~ ................................................... I I SCHEMATIC 0 Title: Schematic Drawings and Report Discipline: General Final Disposition:complete/Distribute Rev. Disp.: 11/05/96 ~ Halff & Associates CMAQ Program Manager 11/05/96 11115/96 Compiate/Diatfibute 0 Schematic Com~ on Tom Knicker Ivan Nioodemus Comple~VDistribute Rrst Try, Disltfoute to 1 t/08/96 CIVIAO Program Manager Ivan Nicodemus Gary Taylor Comple~u'Disbfbute Review Comments Io be ....... -1~/~)~6 ..... (~I~L~C~ ~r~r~r~ ~d~a~r- z City of Dallas 11/30/96 For reviawloommsot ivan Nicodernus Sam VlSIson ........ 1~)~6 ..... {~1~(~ ~r~r~ ~d~ger CMAQ Program Manager 11/30/96. For reviewlcomment Ivan Nicodemua Tony Tramel 11/08/96 CMAQ Program Manager Ivan Nicodemus James Allen 11/08/96 CMAQ Program Manager Ivan Nicodemus . Allen Bud Beene 12/13/96 CMAQ Program Manager Dallas County Ivan Nicodemus Sid Homer ................................ . lTotal Days Oulat~ndlng: 146 Total AIImmble Days: 22 Days Overdue: 124 Printed: 0,?/31/97 Page: 1