TR9701-CS 970331Fram: SAM WLIIS To: P.E., A~ul Petal
SAM WU I S
E)~te: 3/31J97 Time: 12.'57:43
Page 1 of 14
Memorandum
To:
From:
Date:
Subject;
Attendees:
File- Meeting Minutes
Karen M. Jones
March 31, 1997
OMAQ Program Update #105
Conducted March 19, 1997, 2!00 p.m., CMAQ Program Office
Sign-In Sheet - Attachment A
Ivan Nicodemus, P.M. PBCS
Karen Jones, Asst. P.M. PBCS
Jim Bernier, Proj. Controls PBCS
Tony Tramel, Traffic DTA
Don Ingram, EnvironmentaJ ESS
James Allen, Civil ARS
Richard Peterson Dallas Co.
Don Cranford Dallas Co.
Dave Davis Farmers Branch
Ali Malekouti Dallas
Karen led the meeting with the aid of overheads that are included as Attachment B.
Information discussed in addition to that which is contained on the overheads included:
1. General - Karen Jones
Des/gn Rev/ew - James Alien (ARS), Tony' Tramel (DTA) and Don Ingram (ESS) remain focused on the
design reviews that are in-house.
7/P Coord/nat/on- Coordination is ongoing:
The City of Grand Prairie is considering reinstating some of the signal improvements on SH 360, which
would require a TIP Modification.
Rick Berry (Mesquite) has forwarded a letter directing the PM/E to modify Bddgefarmer's (Project 72 -
Mesquite/Belch Springs/Sunnyvale) Contract, based on Mesquite's TIP Modifications. However, he also
included another intersection in the request which will need a TIP modification. Rick expects a TIP
Modification to be passed in Apdl or May, depending on approval of the City Manager.
Don Cranford (County) has asked the PM/E office to look at the '98 NCTCOG TIP Update and briefly
review the funding.
LaDonna Smith (NCTCOG) has requested some 775C details that she will need for the '98 TIP Update.
City Coordination - A meeting was held with Sam Wilson, Jack Antebi (Dallas), Bud Beene (County) and
Ivan yesterday afternoon to discuss the recent changes in City of Dallas Projects including the deletion of
two intersections. A letter was prepared stopping TCB's work on those two intersections on Project 06.
A contract amendment wilt follow after TCB produces a credit proposal.
A meeting is occurring this afternoon between the City of Coppell and a PBCS staff person (formerly with
FHWA) to' discuss the possibilities of federal oversight of the Sandy Lake and Moore intersection project.
The PM/E has provided design concept drawings to Parsons Transportation for coordination purposes
along Midway Road. Parsons has a signal design contract with the Town of Addison.
District 3 Concerns - Bud continues to have positive communication with Commissioner Price. As a
result of their recent conversations the PM/E office prepared a M/~NBE participation report which
summarized the participation of each ethnic group by district. There is 41.6% minodty participation
overall.
Over a Century of
Engineering Excellence
D:\G EN ERAL\G03M EE'I%U PDATEM 99"~105. DOC
From: SAM WUIS To: P.E., Atul Patel Date: 3/31~P97 Time: 12~7:43 Page 2 of 14
CMAQ Program Update #105 Page 2 of 5
Collin-Dallas County/LA - Ivan will be incorporating the County's review comments on the ILA now that
he is back from training/vacation.
Escrow Requests - Preparation to start up shortly.
Consultants - Karen Jones
Projects 18 (Boyle), 19 (Brown & Root) and 20 (Kaiser) - Remain on hold until direction from the County.
Notice to Proceed- NTP meeting for Dal-Tech (Project 30 - Dallas) was held Monday, March 17 at 1:30
p.m.
Submittal Tracking System - Ivan obtained a PB software package at the Senior Project Management
Seminar which he feels will help significantly help in keeping track of where the submittals are, when they
ate due, etc.
Pending Contract Amendments:
· Project 06 (TCB) - County has given direction to TCB to delete the two locations at Clarendon Dr.
at Tyler St. and Fleming Ave. at Jefferson Blvd.
· Project 09 (GSW) - There are some revisions being considered plus an additional signal. The
PM/E office is preparing a response to GSW's proposal.
· Project 24 (Garcia) - Revised scope by deleting one improvement and increasing scope on two
others. Court Briefing is scheduled for March 25.
· Project 72 (Bridgefarmer) - An amendment may be necessary as a result of Rick Berry's
(Mesquite) letter and subsequent TIP modification.
· Project 76 (BW&R) - The City of Dallas has yet to send written direction to add two signal locations.
Four locations along Belt Une in Addison may also be added to this project. Coordination with
Robin Jones (Addison) continues.
Traffic - Tony Tramet
Project 70 {Kimley-Horn - Garland) - Plans were implemented by the first week of March and data
collection will be complete by the end of the month.
Project 7t (Parsons Transportation Group - Grand Prairie) - Parsons Transportation Group
has been working primarily on the communication plans for some 31 intersections which are called the
core area. At the Progress Meeting it was emphasized that a complete set of finalized drawings for the
first 13 signal designs have not been submitted. A request was made that the first 13 intersections be
dispositioned so that the plans can be submitted to TxDOT. Parsons Transportation Group had
previously placed these plans on the back burner pursuing the communication plans.
Moosa Saghian (TxDOT) has caIted for a meeting with Tony, the City of Grand Prairie, Parsons
Transportation Group, Melanie Young, and Gordon Alderman to discuss program funding for Project 71.
It is tentatively scheduled for next Tuesday at 9:30 a.m. at TxDOT.
Tony noted that the ROW clips will be designed out of the signalized plans, Richard Peterson (County)
asked if Grand Prairie understood the extent of ROW acquisition, Tony said that they understand that
they must follow the federal guidelines which they have done before when they bought ROW for TxDOT
for the Belt Line Road interchange. Grand Praide also understands that any ROW acquisition for the
project will be through the County.
Dave Davis (Farmers Branch) asked for a review of the issues regarding the Texas Architectural Barriers
Act addressed at previous meetings. Ivan indicated that the act called for a review of all construction
documents with a construction value over $50,000. This affects each CMAQ geometric improvement in
the program. TxDOT has been disregarding the requirement since negotiation with the enforcement
agency has been underway since 1991.
D:\GENERAL\G03MEET~UPDATE~1997~105, DOC
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CMAQ Program Update//105 Page 3 of 5
Project 72 (Bridgefarmer - Mesquite/Balch Springs/Sunnyvale) - Their plans are over 30%
complete. Received a request from Rick Berry (Mesquite) to delete two locations and to add two
locations. One of the locations may require a TIP amendment. The PM/E anticipates the amendment to
the BF scope and fee.
Project 73 (Hunter Associates - South Dallas County) - PM/E and TxDOT are formally
reviewing the second draft of the test signal design, A formal response wiJl be provided to Hunter at the
Thursday progress meeting. In the review comments, the City of DeSoto has requested the use of radar
detection in lieu of inductive iccp detectors. Tony stated that as a technical standpoint it is not
consistent with the TxDOT standards. Tony wilt be talking to Randy Dulaney (DeSoto) about some issues
and a resolution. Richard stated that loops are always a problem. Tony responded that they are not'
always a problem if they are installed properly.
Ali Malekouti (Dallas) asked if the radar use is more expensive and Tony said that it was a break even
proposition and added that Jt is a philosophical issue more than a cost competitive issue,
Praje~t 11 (Sverdrup - Irving/Coppell} - Sverdrup presented the data collection at yesterday's
Progress Meeting. It shows some significant directional flows in Coppell. On LBJ southbound at peak
AM hour there are about 2,800 vehicles in three lanes of traffic. The next Progress Meeting there will be
more analysis completed and some recommendations will be made,
Project 16 (Buchor, Willis & Ratliff · Signal Retiming · N. Dallas) - BW&R's data collection
continues. Their GIS person will be coordinating with Beth Ramirez (Dallas) to take the information from
this project and place it in a series of tables of information to go into their GIS system.
The City of Dallas has indicated that data collection during Spring Break would be acceptable, Data
collection at some locations were deferred since Linda Larkins (Quality Counts) was vacationing.
Richard asked if the cable/software licensing was delivered to the PM/E office. Tony said that it was
received and it wilt be turned over to the City of Dallas. The first software delivering was handled at the
Progress Meeting, but all others will be handled through the PM/E office. Richard asked whether these
items were eligible for federal reimbursement. Tony indicated that software has been provided on other
federally funded program because the software is used to analyze, maintain and modify signal timing.
Civil - James Allen
James reported the following project Status:
Project 01 (Leftwich & Assoc. -Fanners Branch) and Project 0:2 (Chiang, Patel &
Yerby - Duncanville~Dallas) - Some of the review comments on the 65% and 95% PS&E,
respectively, have been received and consolidation of these comments will begin.
Ali MalekoutJ (DaLlas) asked James if he had looked at the review comments at Camp Wisdom and
Cockrell Hill. James said that moving the lane alignments as suggested is an issue which needs to be
discussed,
Project 04 (Paragon - Dallas) - TxDOT's Schematic review comments were submitted to the PM/E.
The comments will be consolidated and returned to the design to disposition.
Project 06 (TCB - Dallas) - Schematic review comments have been sent to the designer along with
a letter to drop two intersections as requested by the City of Dallas. Currently awaiting a fee credit
proposal from TCB,
Project 08 (Huitt.Zollars - N. Richardson/Garland) - A Notice to Proceed for PS&E was given
on March 11, The environmental reports are currently under TxDOT-Austin review.
D:V3ENERAL\G03MEE%UPDATE%1997M 05. DOC
From: SAM WUIS To: P.E., Atul Patel Date: 3/31/97 Time: 12:57:43 Page 4 of 14
CMAQ ~-,~am Update #105 Page 4 of 5
Project 15 (Halff. Dallas) - Received Halff's dispositioned review comments. There are about 10 or
15 that the PM/E and Halff are trying to resolved over the phone. If they can not be resolved, then there
will be a Design Review Conference.
Project 21 (Mateo . Dallas) - The initial Schematic submittal has been received and will be
reviewed for completeness before being sent out for agency review.
Ali received a phone cal~ from a representative of the councilman who has indicated that he would like to
review the schematic for Gaston / Garland when available. Don noted that the predominate discussion
at the neighborhood meeting involved making Gaston / Garland a gateway to White Rock 'Lake, not how
the intersection functioned.
Project 24 (Garoia. Dallas) - Scope and fee changes for three intersections have been reviewed.
Karen stated that a Briefing Memo has been written for the County to approve.
James reported that some of the designers are having a hard time obtaining the Section 4 to the Texas
Operation Procedures Metrication Manual. James has sent TranSystems a copy. James indicated that
TxDOT informed him that that the copy is a "revision" and is not for consumption unless the TxDOT
project manager for a specific TxDOT project requests it. ivan said that the PM/E office will make copies
and send the manual to the consultants that need it.
5. Environmental - Don Ingram
Don reported that most of the week had been dedicated to writing the 17 MAPO letters for Project 08.
After Lopez Matthews locates the addresses, they will be sent out.
Project 21 (Mateo - Dallas) - The draft environmental review comments will be finished this
afternoon and will be sent to the designer.
Don continues to coordinate with the designers.
Direction from TxDOT is needed on how to proceed with MAPO notification on Davis Street between
Hampton and Westmoreland,
Architectural photo documentation has been requested from TxDOT-AustJn for four photos of each of the
five homes at Walnut at N. Garland (Project 03), Don stated that from the reports that have been sent to
Austin there is nothing to indicate this request to be warranted. The homes are 40 years old and the
-'- threshold is 50 and none of these homes have any architectural significance. Ivan sa~d that a letter has
been prepared of what the increase of cost to the designer will be. Another letter was written to request
a meeting with Austin to discuss the request and possible future requests.
6. Project Control - Jim Bernier
Jim,reported that he has received and input progress updates for 11 consultants this week.
The February monthly update should be complete today.
Integratiorl of agency participation into the Exhibit 'H' report will begin.
7. Key Issues - Karen Jones
TxDOT-County Agreement Mod/f/cations - This continues to be an issue needing attention, All parties
need to prepare modifications and the PM/E will consolidate and prepare a draft with all responses
included.
Exhibit A & B Content - Discussion last week after the Update meeting addressed the content of the
Exhibits A and B of the TxDOT / County agreement. TxDOT continues to want the A and B listings to
include only those CMAQ improvements assigned to a project. A separate attachment was discussed to
D:'tGEN ERAL\GO3MEET~PDAT~1997~105, DOC
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CMAQ Program Update #1OB Page $ of 5
include all CMAQ improvement handled by the County, whether they were ultimately assigned to a
project or not. Don Cranford (County) indicated that the discussions were not conclusive.
Commissioner District 3 Issues - Remains the same.
Escrow to TxDOT- Don Cranford (County) stated that TxDOT received the payment.
8. Look Ahead - Karen Jones - Next CMAQ Meeting will be held on March 26, 1997. Reference the
"Look Ahead" overhead for a fisting of upcoming milestones.
9. Action Items - Ivan Nicodemus
C°unty
· Commissioner Pr/ce Meeting ................................................................................................ Ongoing
· Review - Final Draft ExhibitA & B .............................................................................................. ASAP
PM/E
· Revised Pavement Survey to TxDOT..' ...................................................................................... ASAP
· City of Deltas Invoice #2 & $. ..................................................................................................... ASAP
TxDOT
· Examples of Oversight/LAs ...................................................................................................... ASAP
· Review - Final Draft ExhibitA & B .............................................................................................. ASAP
TxDOT·/County / PM/E
· TxDOT- County Agreement Modifications ..................: ............................................................. ASAP
· Exhibit A & B Content .......................................................................................................... March 19
Meeting Minutes by:
Karen M. Jones~oj. Mgr.
Approved .[~ /~
Ivan F. Nicodemus, Project Manager
Attachments
xc: Attendees
Charles Tucker (TxDOT)
E. Kelsey Johnston (TxDOT,
LBJ Project Office)
LaDonna Smith (NCTCOG)
Scadett Tandy (Dallas Co.)
Eric K. Fischer (PBCS)
J, Baumgartner (Town of Addison)
W. McDonald (City of Balch Springs)
C. Sylo (City of Carrollton)
P. Harts (City of Cedar Hill)
A. Patel (City of Coppell)
S. Wilson (City of Dallas)
P. Baugh (City of DeSoto)
S. Miller (City of Duncanville)
D. Davis (City of Farmers Branch)
R. Wunderlich (City of Garland)
R. Larkins (City of Grand Prairie)
J. Driscoll (City of Irving)
A. Johnson (City of Lancaster)
R. Berry (City of Mesquite)
W. Ragsdale (City of Richardson)
N. L. Stewart (City of Rowlett)
L. Henderson (City of Sachse)
R. J. Ewalt (City of Sunnyvale)
D:\G ENERAL\G03MEE'I'~UPDATL~1997~105. DOC
From: SAM WLJIS To: P.E., Atul Patel Date: 3/31/97 Time: 12:57:43 Page 6 of 14
ATTACHMENT A
CMAQ PROGRAM UPDATE # 105
SIGN-IN SHEET
March 19, 1997
~ Ivan Nicodemus Parsons Brinckerhoff 214-7~47-6336 ext. 26
~ Karen Jones Parsons Brinckerhoff 214-747-6336 ext. 25
~ Jim Bernier Parsons Brinckerhoff 214-747-6336 ext. 31 .
c---"'Tony Tramel DeShazo, Tang 214-747-6336 ext. 28
..... ~ pon Ingram ESS 214-747-6336 ext. 29
~ James Alien ARS Engineers ~ 214-747-6336 ext. 30
Dan Savage I Dallas Co.unty 214-653-7603
Bud Beene Dallas County 214-653-7151
~ R~ichard Peterson Dallas County 214-653-7151
· --'"' Don Cranford Dallas County 214-653-7151
Sid Homer Dallas County 214-653-6354
S61as Camarillo Dallas .County 214-653-6400
Scarlett Tandy Dallas County 214-653-6018
Troy Deubler Dallas County 214-653-7151
~ Dav, c,~)avis .Farmers Branch 972-247-3131
~ A'f~Malekouti City of 'Dallas 214-670-7748
Tim Starr City of Dallas 214-670-5662
:Gary Taylor TxDOT 214-320-4432
Moosa Saghian TxDOT 214-320-4435
Helen Tran TxDOT 214-319-6410
Everett Bacon NCTCOG (817) 695-9253
.. Michael Burbank NCTCOG (817) 695-9251
LaDonna Smith NCTCOG (817) 695-9254
John Mack FHWA (512) 482-5988
From: SAM WUIS To: P.E., Atul Petel Dete: 3/31/97 Time: 12:57:43 Page 7 of 14
ATTACHMENT B
CMA ~_. PR OGRAM
UPDATE
[] March 19, ~997 · General
· Consultants
· Traffic
· Civil
· Environmental
· Project Control
General
[] Design Review
. TIP Coordination
· Grand Prairie · '98 TIP Update'
· Mesquite · 775CDetaiis
[] City Coordination
· Dallas · Coppell
· Addison
[] District 3 Concerns
· Prepared M/WBE ParticipatJon By District ·
[] Collin County- Dallas Cou..nty !!_4
· Escrow Re~luest Preparation
Page 8 of 14
From: :SAM WUIS To: P.E., Atul Petal Dm: 3/31/97 Time: 12:57:44 /'~
Consultants
[] Accomplishments
· Projects On Hold - #f6 Boy/e, iq; ~&R, #20 Kaiser '
· NTP Issued - mo Darrech, Mar f 7'
· Preparing Submittal Tracking System (S TS)
· Pending Contract Amendments
- #06 TCB: Delete Two Locations-CountyDire'ction Given
- fl09 GSW: Revisions, Add Signal - PM/E To Respond
- #24 GarCia: Revised Scope - Briefing Mar25
- #?f B-A: TIPf, fodification Necessary' Mesquite To Request
- #76 BWR: Add Signal Locations - Need PoD's Written Direction
Traffic
[] Signal Design Project Status
· GAR (70) - KHA Status Quo
- 99% Of Timings Implemented (f20/127)
- Timing Runs And Report Remain
· GP (71) Grand Prairie - BA
- Development of Communications Plan & 3t Locations
@30%
- Disposition Of Review Comments Raemphasized
- ROW Clips Being Designed Out Of fat f3 Locations
· SE Dallas Co..Mes/BS/SV(72) - BF
- Plan preparation At +30%
- Received TIP FromR Berry, Delete 2, Add 2 Locations
r ..... l' T
From: SAM WUIS To: P.E., Atul Patel
Date: 3/31/97 Time: 12:57:44
Page 9 of 14
PB Traffic
-'--"'-~' (Continued)
Signal Design Project Development (Continued)
· Dallas-Dun/CH/Lan/DeS (73) - Hunter
- Progress Meeting Tomorrow ~} Duncanville
- Review Comments Provided For 2nd Test Design Location
- Anticipate Recommendation SupportPresentation
· Irvlng/Coppell (75) - Sverdrup Data Compilation
- Presented Data Collection Documentstlon Q Progress
Meeting
· Very Directional Flows In Coppell, Significant Turning
Movements
· Peak Hour Was Found To Conslstsnt ?:15-8:t5am, 5:00.
;.~pm
- Next Progress Meeting Findings and Recommendations
Expected, March 15, 3rd Tue At Coppell
PB
Traffic
(Continued)
[] Signal Design Project Development (Continued)
· N Dallas Retiming (76) - BWR Data Collection
- Additional Hardware/Software Provided To City
- Tables Of Locations E-mailed For GIS Application
[] Review Of Flatwork Projects
From: SAM WUIS To: P.E., Atul Patal O~e: 3/31/97 Time: 12:57:44 Page l0 of 14
PB
Design Status
Pt~t
?0. Gar~aml I~mley4-1om
?% (;r/nd Prairie
I I I i ! I
RepoSe; Pared
I B~eli~e Pe~ent Complete
[] Accomplishments
· Mateo SubmittedSchematic
· Sending Project 07 Consol/dated Schematic
Review Comments To Designer
· Consolidating Project 04
· Preliminary PS&E NTP Issued To Project 08
From: SAM W"dlS To: P.E., Atul Patel
Date: 3/31/97 Time: 12:57:44
Pa§e 11 of 14
PB
Le~Mch
CPY
MKE
PB~J
E~PY
HZ
Oye~in
Moore
Ff~T6
Ha~t
Design Status
(Geometric)
Percent Complete
Design I Comple~d Sim° Lear
Baeaam~ Percent Complete
o
Tra~yst~m
MK. Ce.M.
ABA
AP~
Ruat
Dal-Tec~
D~um
I
Design Status
(6eor,~trlc- ContinuetO
Pem~nt Comp~M
Page 12 of 14
From: SAki WUIS To: P.E., Atul Patel D~t8:3/31/97 Time: 12:57:44 /~
Environmental
[] Accomplishments
· RevlewCommen~
- Project 21, Mateo
· MAPO Letters for Project 8
· Ongoing Coordlnatfon
· Issues
· MAPO Requirements for Davis St.
· Architecture Photo Documentation
PR
== ~.__
~e
Project Control
· Accomplishments·
· Progress Updates For 1t Consultants
· February Monthly Schedule Update Report
[] Issues
· Project Status for Design
From: SAM WUIS To: P.E., Atul Patol Date: 3/'31/97 Time: 12~;7:44 ~ Page 13 of 14
PB
Key Issues.
[] TxDOT- County Agreement
[] Exhibit A & B Content
[] Comm. District 3 Issues
[] Escrow To TxDOT
P. Look'Ahead
nNext Meeting
· Wednesday, March 26, 'i997
nNext Milestones
CMA Q Conference Room
Page 14 of 14
From: SAM WUIS To: P.E., Atul Petal Dete: 3/31/97 Time: 12.~7:44 ~
PB
Action Items
· county
· corem Price Meeting
· Review o Final Draft Exhibit A & B
· PM/E
· Revised Pavement Survey to TxDOT
· City of Dallas Invoice #2 & #3
· TxDOT
· Examples of Oversight ILAs
· Review- Final Draft Exhibit A & B
Tar~iet Dates
Ongoing
ASAP
ASAP
ASAP
ASAP
ASAP
· TxDOT/County/PM/E
· TxDOT- County Agreement Modifications ASAP
· ExhibitA & B Content Mar 19