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ST9302-UP 981022j]///~'~ The City With A Beautiful Future ' /L._....~ P.O. BOX478 co..EU, T.X^S October 22, 1998 (235 letters sent to citizens, businesses and home owner's associations- ge~ DATE Sandy Lake Road Project # ST 93-02 (from MacArthur Update#1 '~ '~ The long awaited contract for the reconstruction of Sandy Lake ~ feet west of MacArthur Blvd. was awarded on August 25, 1998 to Ed Bell Construction Company. Several meetings have been held with the contractor and it is anticipated that the fu'st phase of construction will begin the week of October 19, 1998. The construction time for the project is 850 calendar days. Therefore, the anticipated completion of the project is Spring 2001. It is the City's intent to send out monthly progress reports on the status of the project to keep you informed of the progress of the work. It is our goal to provide information in the updates to let you know major milestones that the contractor has completed, sections of work that the contractor anticipates completing during the next month, any anticipated detours or other disruptions, and an overall progress report on the project. The contractor's general approach to the project is to leave the existing asphalt roadway in place for the traffic while he works on the north two lanes and utility relocations. However, there could be some disruptions to traffic depending on the type of work taking place. Once the north lanes are complete, the traffic will be switched to the new north lanes and the existing asphalt roadway will be removed. A more detailed breakdown of the project is attached. The City's approach to keeping the citizens informed is monthly update letters, the establishment of a separate ]ink on the C-Link telephone system and a web site to provide more specific up to date information on the progress, status and timetable for the project. Hopefully, the C-Link telephone number and the web page address can be provided in Update g2. The contractor has designated Gary Pryor as Project Superintendent. For problems associated with the project the main office number for Ed Bell Construction Company is (214)358-6581. The City of Coppell is in the process of obtaining the services of an inspector specifically for this project. Until that time, any issues concerning the project can be addressed to myself or Mike The City With A Beautiful Future (~.._~/ /~___________~ P.O. BOX 478 P.O. Box 478 Coppell, Texas 75019 972-462-0022 October 22, 1998 (235 letters sent to citizens, businesses and home owner's associations - see attached list) Re: Sandy Lake Road Project # ST 9302 (from MacArthur Blvd. to Denton Tap) Update#1 The long awaited contract for the reconstruction of Sandy Lake Road from Denton Tap to 300 feet west of MacArthur Blvd. was awarded on August 25, 1998 to Ed Bell Construction Company. Several meetings have been held with the contractor and it is anticipated that the first phase of construction will begin the week of October 19, 1998. The construction time for the project is 850 calendar days. Therefore, the anticipated completion of the project is Spring 2001. It is the City's intent to send out monthly progress reports on the status of the project to keep you informed of the progress of the work. It is our goal to provide information in the updates to let you know major milestones that the contractor has completed, sections of work that the contractor anticipates completing during the next month, any anticipated detours or other disruptions, and an overall progress report on the project. The contractor's general approach to the project is to leave the existing asphalt roadway in place for the traffic while he works on the north two lanes and utility relocations. However, there could be some disruptions to traffic depending on the type of work taking place. Once the north lanes are complete, the traffic will be switched to the new north lanes and the existing asphalt roadway will be removed. A more detailed breakdown of the project is attached. The City's approach to keeping the citizens informed is monthly update letters, the establishment of a separate link on the C-Link telephone system and a web site to provide more specific up to date information on the progress, status and timetable for the project. Hopefully, the C-Link telephone number and the web page address can be provided in Update #2. The contractor has designated Gary Pryor as Project Superintendent. For problems associated with the project the main office number for Ed Bell Construction Company is (214)358-6581. The City of Coppell is in the process of obtaining the services of an inspector specifically for this project. Until that time, any issues concerning the project can be addressed to myself or Mike · / Martin, P.E., Asst. City Engineer at (972)304-3679. Our goal is to keep you as informed as possible and to work together with you to insure a successful completion of the project. It will be a very long and tedious construction project and as with any construction project there will be problems that arise throughout the course of construction. We will try to keep you informed of those situations. Update #1 Prior Month ~ Several meetings have been held with contractor discussing the approach to the project. I~ Established a set monthly meeting with the contractor to discuss aspects of the project. I~ Contractor has pursued options to place a field office for contractor personnel and City of Coppell personnel. I~ Several clarifications have been requested and provided concerning this project. Current work schedulesI, Contractor will be fully mobilizing to begin the project. ~ Contractor will be installing some storm drain pipe on the north side of Sandy Lake between Trailwood and Lodge and on the north side from Meadowrun to the Kroger Shopping Center. ~ Contractor will be relocating several manholes between Denton Tap Road and Heartz Road. ~ Necessary tree removal will begin. As you receive these updates any feedback on how the information could be better conveyed to you would be appreciated. Again, our attempt is to keep you as informed as possible on the project. Your patience and cooperation during the construction will be a great asset to a successful project. If you should have any questions please feel free to contact this office. Sincerely, Kenneth M. Griffin, P.E. Director of Engineering and Public Works attachment Kimley-Horn and Associates Ed tlell Construction Company Jim Witt, City Manager 'l' "7 ii D etailed Breakdown of Project Phase Completion Date Anticipated Work 1. North Utilities 2. Portion of North Paving 3. Relocation of DWU Water Line 4. Continuation of North Paving Traffic Switch 5. South Utilities 6. South Paving 7. Finalization of Project Spring/1999 Fall/1999 Winter/1999 Early/2000 Summer~2000 Early/2001 Spring/2001 Will include items such as relocation of some fences on the north side, installation of some storm drainage pipes, installation of portion of new 16" water line and new 30" water line. Will include preparing the north side for paving, paving of the two north lanes, reconstruction of driveways, paver and sidewalk installation, cleanup and placement of grass. Will include the relocation of portion of existing 30" Dallas Water Utilities line that serves the Town of Flower Mound. Will include preparing the north side for paving, paving of the two north lanes, reconstruction of driveways, paver and sidewalk installation, cleanup and placement of grass. It is anticipated that traffic will switch from the existing asphalt to the new two north concrete lanes. Will include the relocation of any utilities on the south side, additional DWU water line relocations, storm drain installation and sanitary sewer relocations. Will include preparing the south side for paving, paving of the south side, reconstruction of driveways, paver and sidewalk installation, clean-up and placement of grass. Will include the completion of the signal lights at Heartz, Moore and Samuel, additional fence relocations, the pavement markings and any punch list items.