DR9201-AG 920728 AGENDA REQUEST FORM
CITY COUNCIL N~{EllNG July 28, 1992 ITEM ~ER /6 ~
ITEM CAPTION:
SUBMI]~I-ED
BY:.
Consideration for approval for final payment to Gregory Equipment Company
for the drainag, improvements on Howell and Bullock in the amount of
$42,725.00 and Mayor to sign.
STAFF REP.:
OTHER REP.:
Rmy Oonzales
EVALUATION OF ITEM:
DATE: :r. ly m~: ~ao~
Council approved funding in the 91-92 budget for this project. The project
was then put out to bid and the bid awarded to Gregory Equipment Company.
Staff has verified the completion of the drainage improvements and
recommends final payment be made to Gregory Equipment Company in the sum of
$42,725.00.
BUDGET AMT.
AN~T +/- BUDGET
COMMENTS:
AMT. RSTIMATRD __
FINANCIAL REVIEW BY ~
Council approved the contract with Gregory Equipment on March 24,
a total of $52,725.00. We have made one payment, in the amount of
$10,000.00, on May 8, 1992. The balance is $42,725.00.
LEGAL REVIEW' BY: REVIEWED BY
1992, for
Rev. 4-24-U~
SNPPORT DOCUMENTATION FOR AGENDA ITEM
STAMP RECEIVED BY CITY MANAGER'S OFFICE:
SUPPORT DOCUMENTATION SUBMITTED W]TII AGENDA ITEM:
MEMOS/LETTERS/REPORTS/BILLS/MINUTES:
NO. 01" ORI(;1]NAES REQUTRED
each
CONTRACT/AGREEMENT ................. :
C.I.P. CONTIcACT ..................... :
CHANGE ORDERS .......................
3 originals for signature
6 originals for signature
3 originals for signature
ORDINANCE ........................... :
CAPTION ............................. :
RESOLUTION .......................... :
PROCLAMATION ........................ :
i blueback for signature + 3 copies
1 blueback for signature + 3 copies
2 bluebacks for signature + 1 copy
2 bluebacks for signature + ] copy
BID ................................. :
each
LOCATION MAPS ....................... :
ZONING PLANS ........................ :
]'RELIMINARY/FINAL PLATS ............. :
S1TE PLANS .......................... :
LANDSCAPE PLA2qS ..................... :
;HtCHITECTURAL RENDERINGS ............ :
1.2
12
12
I2
12
12
DATE PUBLISIIED IN TIIE CITIZENS'ADVOCATE:
NOTIFICATION TO:
DATE/METIIOD OF CONTACT:
KOTES
GREGORY EQUIPMENT COMPANY
1641 KEENAN BRIDGE
FARMERS BRANCH, TEXAS 75234
484-0181
FAX 484-0182
P.O. BOX 59843
DALLAS, TEXAS 75229-9843
484-0001
r
CITY OF COPPELL
ACCOUNTING DEPARTMENT
255 PARKWAY BLVD.
COPPELL,TX 75019
L
No. 304~
INVOICE
DATE 6-30-92
BID NO. Q-0292-03
CONTRACT FOR HOWELL AND BULLOCK STREETS DRAINAGE PROJECT
PURCHASING DEPARTMENT
CONTRACT AMOUNT
PAY ESTIMATE
THIS PERIOD
AMOUNT ON
: $ 52,725.00
: $ 42,725.00
PREVIOUS REQUESTS 8 10,000.00
BALANCE ON
CONTRACT : $ 0
TOTAL DUE :
$ 42,725.00
THANK YOU,
CiTY OF COPPELL
PAYMENT AUTHORIZATION MEMO
(oe~ No.. Exm~e C. oe~)
ACCOUNTING USE ONLY
Prepared For Payment By:
Approved for payment by
Cate Paid
Check Number
Invoice No.
BULLOCK, HOWELL,
~EoiNO, UNA~uCA~RH INTEREBT
ACCOUNT: i0-13-00-0521
APPROVED: mg,m-92 BUDGET
AS OF: JULY 21, 1992
- ....... CHEC[ .............. RRVR~UE ~A~. OF FUNER BULLD~E BCWRLL
VENDOR DATE OF NUMBER AMOUNT AMOUNT AVAILABLE 30,500,5C 30,500.50
UNALLOCATED iNTEREBT ~6i,000,OO }5i,000,0~
UEALLQCATEO INTEREST 12,713.0Q $73,TH,QG
DALLAS COUNTY ROAD & BRIDGE ~52.725,22 S7,774.5C ~?,774,50
GREGORY EQUIPMENT ~52,72L22
GREGORY EQUIPMENT ~42,725.22 SLOD0,QQ SL,}0O,OC
$42,725.22
~42,125,22
$%2,125,22
...........................................................................................................................
tOTALS AS GF JULY 8, 1992 ~3Q,987 78 ~72,7!3.00 $42,725.22 $12,774,50 ~!2,774,5C
i0-01-9! UNALLOCATED iNTEREST
03-24-92 UNALLOCATED INTEREST
~4-03-92 28653 ~2g,987,T8
03-24-92 AGENDA iTEM 14
05-0E-92 29154
Ju(y 10, 1992
TO:
RE:
Rey Gonza£es, Street Superintendent
M/sty Roper, Accountintj Crerg
Fitm£ Payment Howe(t/Buf£oc~ Drainage Project
I aave attached a£( 6ac~-up for the Howa((/Bu/(oct Drainage Project for
yoar reviewbefore presentation to counci(.
Should you ~eed any turther inforrration, please calf,
GREGORY EQUIPMENT COMPANY
1641 KEENAN BRIDGE
FARMERS BRANCH, TEXAS 75234
484-0181
FAX 484-0182
P.O. BOX 59843
DALLAS, TEXAS 75229-9843
484-0001
CITY OF COPPELL
ACCOUNTING DEPARTMENT
255 PARKWAY BLVD.
COPPELL,TX 75019
INVOICE
No. 3044
DATE 6-30-92
BID NO. Q-0292-03
CONTRACT FOR HOWELL AND BULLOCK STREETS DRAINAGE PROJECT
PURCHASING DEPARTMENT
CONTRACT AMOUNT
PAY ESTIMATE
THIS PERIOD
AMOUNT ON
: $ 52,725.00
: $ 42,725.00
PREVIOUS REQUESTS $ 10,000.00
BALANCE ON
CONTRACT : $ 0
TOTAL DUE : $ 42,725.00
THANK YOU,
01.0072
· INVOICE ADDRESS:
CITY OF COPPELL
ACCOUNTS PAYABLE DEPARTMENT
P.O. BOX 478
COPPELL, TEXAS 75019
214 / 462-0022
PURCHASE ORDER
O0"76S5
P.O. No.:
Date:
This is a confirmation:
This is an order:
VENDOR ADDRESS:
GREGORY EQUZI:'NE:NT CD :I:NC
F:'O BOX 5984~
DALLAS 'f'X 75229"-984S
DELIVERY ADDRESS:
C:rTY OF-- COF'F'E]...I_
PLJ:BL ]:C WOF<I'~S
2;55 I:'AF~KWAY BOULIT-_'VAFqD
COF'F'ELL., TEXAS -Z5019
60000
VENDOR NO.:
DELIVERY DATE:
TEM NO. ACCOUNT NO. ; DESCRIPTION : : ' i; :QUAN! : UNIT AMOUNT TOTAL AMOUNT
REQUISI'
10--1~--00-0521
£1I:;:A I NAGS I MP'I:~.OVI'~MENI'
I..IOWE]...L & BUI...LC)CI~ ST'
F:'IEI:~ BID [~O?.9~.).-'O;'~,
IGN NO t BZZI NO -*
CONDITIONS OF PURCHASE Tax Exempt
NO C.O.O, SHIPMENTS OF ANY CHARACTER WILL BE ACCEPTED.
DO NOT FILL ORDER AT HIGHER PRICES THAN LAST QUOTED #75-1183207
wi rHOUT AUTHORITY EROM THE PURCHASING AGENT.
PACKING SLiP MUST ACCOMPANY SHIPMENT.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL INVOICES SUBMITTED.
UNLESS OTHERWISE STATED, ALL PRICES F.O.B, DESTINATION.
ORIGINAL-VENDOR COPY
1
52,?25,00
GRAND TOTAL
52~725o00
52,725~00
PURCHASING USE ONLY
Vendor Number
Name
Address
Ordered By / Ship To:
..--~.~Purchase
Form
Department
Address.-
Telephone Number / Extension
Date Needed
E S T I M A T E D ACCOUNT NUMBER 10 DIGITS
UNIT UNIT EXTENDED DESCRIPTION OR ORDERED ITEM(S)
~TY, MEAS, PRICE PRICE FUND DEPT ACCOUNT
n
I~ ~ ~;~'~i[~ , , , ,,,
Estimated
Total
/~ Signat~ If DepartmentDIrector dt~te
PURCHASING
1641 KEENAN BRIDGE
FARMERS BRANCH, TEXAS 75234
484-0181
FAX 484-0182
r
CITY OF COPPELL
ACCOUNTING DEPARTMENT
255 PARKWAY BLVD.
COPPELL TEXAS 75019
GREGORY EQUIPMENT COMPANY
P.O. BOX 59843
DALLAS, TEXAS 75229-9843
484-0001
No. 3044
DATE MAY 26,
INVOICE
BID NO. Q-0292-03 ~O
CONTRACT FOR HOWELL AND BULLOCK STREETS DRAINAGE JECT
PURCHASING DEPARTMENT
CONTRACT AMOUNT : $ 52,725.00
PAY ESTIMATE
THIS PERIOD : $ 30,000.00
AMOUNT ON
PREVIOUS REQUEST : $ 10,000.00
BALANCE ON
CONTRACT : $ 12,725.00
TOTAL DUE : $ 30,000.00
THANK YOU!
CITY OF COPPELL
PAYMENT AUTHORIZATION MEMO
Fund
Address: ~
(~ept. No, - Expense Code)
Recommended For Payment By:
ACCOUNTING USE ONLY
Approved for payment by_~-~
Date Paid
;heck Number
nvoice No. ',~C?
GREGORY EQUIPMENT COMPAHY
1641 KEENAN BRIDGE
FARMERS BRANCH, TEXAS 75234
484-0181
FAX 484-0182
r
CITY OF COPPELL
ACCOUNTING DEPARTMENT
255 PARKWAY BLVD.
COPPELL, TEXAS 75019
No.
DATE
P.O. BOX 59843
DALLAS, TEXAS 75229-9843
484-0001
INVOICE
3036
4-25-92
BID NO. Q-0292-03
CONTRACT FOR HOWELL AND BULLOCK STREETS DRAINAGE PROJECT
PURCHASING DEPARTMENT
CONTRACT AMOUNT : $ 52,725.00
PAY ESTIMATE : $ 10,000.00
THIS PERIOD
AMOUNT ON
PREVIOUS REQUESTS : 0
BALANCE ON
CONTRACT : $ 42,725.00
TOTAL DUE $ 10,000.00
THANK YOU,
ITB-2
/~The OitY Wi~h P~ '
INVITATION TO BID
INSTRUCTIONS/TERMS OF CONTRACT
BID NO. Q-0292-03
CONTRACT FOR HOWELL AND BULLOCK sTREETS
DRAINAGE PROJECT
By order of the City Council of the City of Coppell, Texas, sealed bids will be received for:
Contract For lIowell And Bullock Streets Drainage Project
TO PROVIDE for an annual Contract commencing thirty (30) days after the date of the award and
continuing for a twelve month period. The City of Coppell, City Council reserves the right to extend
this Contract for four (4) additional one-year periods as it deems to be in the best interest of the City.
IT IS UNDERSTOOD that the City Council of the City of Coppell, Texas reserves the right to reject any
and/or all bids for any/or all products and/or services covered in this bid request and to waive
informalities or defects in bids or to accept such bids as it shall deem to be in the best interests of the
city of Coppell.
BIDS MUST BE submitted on the pricing forms included for that purpose in this packet. Each bid shall
be placed in a separate sealed envelope, with each page manually slgned by a person having the
authority to bind the firm in a Contract, and marked clearly on the outside as shown below.
FA~$1MILE TRANSMITTAL~ $1IA!LL NOT BE ACCElYI'ED~
SUBMISSION OF BIDS: Sealed bids shall be submitted no later than 10:00 a.m. on Tuesday, March
10, 1992, to the address as follows:
City of Coppell
Purchasing Det, artment
255 Parkway Blvd.
Coppell, Texas 75019
MARK ENVELOPE: "BID NO. Q-0292-03 Howell and Bullock Streets Draining Project"
ALL BIDS MUST BE RECEIVED IN TIIE CITY'S PURCItASING DEPARTMENT
BEFORE OPENING DATE AND TIME.
CITY OF COlWELl, · I'URCIIASING D£pARTMI~NT · 2SS PARKWAY BOULEVARD · COFrELL, TEXAS 75019
CITY COUNCIL MEETING
;T FORM
ITEM NUMBER
~'E_M CAPTIONi
Consideration for award of a bid allowing for the performance of the
necessary drainage improvements on Howell and Bullock in the amount 'of
$52~725.00 to Gregory Equipment Co, Inc. and authorizing the Mayor to sign.
SUI3M£'FI'ED I3! '~b~rector's Signature)
· 5_V.'__ALPATtON OF ITEM:
Steven G. Goram
STAFF REP.:
Rey Gonzales
OTHEK KEP.:
-,~ March 16,
DATE:.
1992
Bids were received, publicly opened and read aloud'on March~10, 1992:at
10:00 a.m. at City Hall. Four (4) bidders submitted bids for the drainage
project on Howell and Bullock with the lowest bidder being Gregory
Equipment Co., Inc. at $52,725.00. (See Attached Bid Tabulation)·
It was staff's original intent to use the'interlocai agreement with'Dallas
County to perform these drainage improvements at an estimated cost of'
$45,650.00. Due to other previously committed projects, the County was not
available to do this project in a timely manner. We decided to go out to.i:
bid for these improvements which brought the cost up"to $52,725.00 which is
$7,075.00 over the budgeted amount.
It:is staff's recommendation to accept the!low bid'~and
· provide for the' ·
additional funding through the 1984/85 unallocated'interest account.
Public Works staff will be available a~,~-
questions.
BUDGET A/~T.
AMT +/- BUDGET
,,-,See attached
answer any '~
AMT. ESTIMATED
FINANCIAL REVIEW BY
REVIEWED BY CM:
LEGAL REVIEW BY:
~--~ The City With A Beautiful Future
BID TABULATION
BID NO. Q-0292-03
CONTRACT FOR HOWELL AND BULLOCK STREETS
DRAINAGE PROJECT
GREGORY EQUIPMENT ANDERSON PAVING, B.J. SCOTt CONSTRUCTION NOVA CONSTRUCTION
BID NO. Q-0292-03 co., INC. INC. CO., INC. CO., INC.
Base Bid (Items 1, 2, 4 - 9) 52,725.00 78,877.00 81,241.00 95,190.00
Alternate (Item 3) No Bid 28,000.00 31,000.00 1,500.00'
........ _ ..... 80,000.00
Alternate - Bullock Street .....
........ _ ...... 60,661.00
Alternate - Howell Street ......
* To concrete the two ditches between houses add $9,800.00 (2,700 square feet)
Note: A Pre-Bid Conference was held on March 4, 1992, at which time drawings were handed out to all in attendance as follows:
J.R. Ragsdill, Pumhasing Agent
David Anderson, Anderson Paving, Inc.
Joe Phelps, James B. Arnold Construction Company
Homer Welch, H & W Gradall
Rey Gonzales, Street Superintendent
J.W. Durrett, J.W. Durrett Contracting Co.
Wayne Anderson, Anderson Excavating
March 17, 1992
MEMOP~,~DUM
TO:
VIA:
FROM:
SUBJECT:
Mayor & Council
Alan D. Ratliff, City Manager ~
Frank Trando, Deputy City ManaGer/Finance DirectorC/~/
Financial Statements for Howell and Bullock Asphalt
Overlays/DrainaGe Improvements
In the Fiscal Year 1992 BudGet the Council approved $30,500.00 for asphalt
overlays and drainage on Bullock, and $30,500.00 for asphalt overlays and
drainage on Howell.
Howell Bullock
Asphalt Asphalt
Overlay DrainaGe Overlay DrainaGe Total
Bud§et $7,675.50 $22,825.00 $7,675.50 $22,825.00
Bid/DrainaGe 26,362.50 26,362.50
County to
do A/O .7,774.50 7,774.50
Total 7,774.50 26,362.50 7,774.50 26,362.50
Over/Under
Budget (99.50) (3,537.50) (99.50} (3,537.50)
$61,199.00
52,725.00
15.549.00.
68,274.00
(7,274.00)
Total amount over budget for drainage
Total amount over budget for asphalt overlay
Total amount over budget
Cost to asphalt overlay Christi Lane (not budgeted)
(7,075.001
(199.00)
(7,274.00)
(5,439.00)
Amount needed from unallocated interest (12,713.00)
Asphalt overlays/drainage
?age 2
As you can see by the chart above, the drainage is overbudget by
$7,075.0~. The asphalt overlay for Howell and Bullock is overbudget
by $199.00. Additionally, completion of the Christi Lane asphalt overlay
will cost $5,439.00, resulting in an overbudget of 12,713.00. If the
Council approves both of these items, the funding can come irom
Unallocated Interest/Surplus funds from the 1984/85 GOB Issue, which has a
balance of $142,865.00 as of the end of February 1992. Should Council
approve this source of funding, the balance remaining would be $130,152.00,
which we plan to discuss when we present a shopping list of projects that
need to be approved at the Mid-Year Budget Workshop.
FT/lr
OVERLAYS.DRN