DR9201-AG 920324...... ,, AGENDA REQUEST FORM
CITY COUNCIL MEETING March ~4, 1992 ITEMNU~E~.--
Consideration for approval of a contract between Dallas County and the
city for asphalt~erlays to Christi Lane, Howell Drive and Bullock Drive
in %he amount of{$~,987^.78 and authorizing the Mayor to sign.
· steve~ ~. ooram
'D~ecr0ffs Si~a~) R~ ~onz~les
OTHER REP.:
March 16, 1992
I{VA[.UA'I'[ON O}TUI'EM: DATE:
Attached you will find the agreement to perform these overlays along with
the estimated cost. Council approved the funding for the overlays on
Howell and Bullock during the budget process for this budget year. Tho
cost for these two projects is $15,548.99.
The County, through their contractor, recently overlayed Carter Drive in
Carter Estates. The original intent of the Bond Co~ittee was to have
Christi Lane improvements done at the same time as Carter Drive. During
the process, Christi Lane was dropped froz the project definition and
Carter Drive was used on all documents provided for the C.I.P. program.
This is what led to the confusion and consequently Christi Lane wasn't part
of the reco~endation whon tho request by staff was made for asphalt
overlay in lieu of the slurry seal application on Carter Drive.
It is staff's recomendation to have Christi Lane added to the asphalt
overlay program at a cost of $5,438.79.
These funds would need to come from the 1984-85 unallocated interest
account. The total cost for the three projects is $20,987.78.
B'UDG ET 2',.},lq'.
AMT +/- BUD('}I:.T __
' ' '
AMT. ESTIMATED
FINANCIAl. I[EVtl::.W BY
See attached memo
LEG:\L R.EV[EW t1¥:
March 17, 1992
MEMORANDUM
TO:
VIA:
FROM:
SUBJECT:
Mayor & Council
Alan D. Ratliff, City Manager ~-
Frank Trando, Deputy City Manager/Finance Director¢~/~
Financial Statements for Howell and Bullock Asphalt
Overlays/Drainage Improvements
In the Fiscal Year 1992 Budget the Council approved $30,500.00 for asphalt
overlays and drainage on Bullock, and $30,500.00 for asphalt overlays and
drainage on Howell.
Howell Bullock
Asphalt Asphalt
Overlay Drainaqe Overlay Drainage Total
Budget $7,675.50
Bid/Drainage
County to
do A/O .7,774.50
Total 7,774.50
Over/Under
Budget (99.50)
$22f825.00 $7,675.50 $22,825.00 $61,199.00
26,362.50 26,362.50 52,725.00
7,774.50 15.549.00~
26,362.50 7,774.50 26,362.50 68,274.00
(3,537.50
(99.50) (3,537.50) (7,274.00)
Total amount over budget for drainage
Total amount over budget for asphalt overlay
Total amount over budget
Cost to asphalt overlay Christi Lane (not budgeted)
Amount needed from unallocated interest
(7,075.00)
(199.00)
(7,274.00)
{5,439.00)
(12,713.00)
Asphalt overlays/draina§e
Page 2
As you can see by the chart above, the drainage is overbudget by
$7,075.90. The asphalt overlay for Howell and Bullock is overbudget
by $199.00. Additionally, completion of the Christi Lane asphalt overlay
will cost $5,439.00, resulting in an overbudget of 12,713.00. If the
Council approves both of these items, the funding can come from
Unallocated Interest/Surplus funds from the 1984/85 GOB Issue, which has a
balance of $142,865.00 as of the end of February 1992. Should Council
approve this source of funding, the balance remaining would be $130,152.00,
which we plan to discuss when we present a shopping list of projects that
need to be approved at the Mid-Year Budget Workshop.
FT/lr
OVERLAYS.DRN
sTATE OF TEXAS X
X
COUNTY OF DALLAS X
CITY/COUNTY AGREEMENT
WHEREAS, the City of Coppell, Texas, hereinafter called "City",
and the County of Dallas, Texas, hereinafter called "County",
desire to enter into an agreement for the resurfacing of Bullock
Drive, Christi Lane and Howell Drive as designated on Attachment
"A". The total estimated cost is 820,987.78.
WHEREAS, Article 4413 {32c), Vernon's Texas Civil Statutes, as
amended, provides authorization for local governments to enter into
intergovernmental contracts;
NOW, THEREFORE, THIS MEMORANDUM OF AGREEMENT is hereby made and
entered into by the City and the County upon and for the mutual
consideration stated herein;
WITNESSETH;
City requests County to resection and place 2" H.M.A.C. on
Bullock Drive from Southwestern to the end of the drive, place
1 1/2" H.M.A.C on christi Lane from Carter Drive to Moore Road and
place 2" H.M.A.C. with a 15% level up course on Howell Drive from
Southwestern to the end of the drive. The County may elect to use
County forces or the County contractor for the E.M.A.C. work. If
the County elects to use County forces for the H.M.A.C. work, it
will be done by Road & Bridge District 2. City agrees to place
$20,987.78 in an escrow account with the County to cover 100% of
the total estimated cost. Upon completion of the work, any unused
escrow funds will be returned to the City after all invoices have
been satisfied.
II.
City will inform the public that tl~e work will be done. City
will be responsible for traffic control, lights, barricades and
signs for the projects.
III.
In the event the construction costs exceed the estimated cost,
City and County may agree to reduce the scope of the work or seek
additional funding to complete the projects. Such agreement shall
be in writing and authorized in a manner as provided by law.
IV.
The County shall at all times exercise reasonable precautions
for the safety of employees and others on or near the work and
shall comply with all applicable provisions of federal, state and
municipal safety laws. The safety precautions actually taken and
their adequacy shall be the sole responsibility of the County.
It is agreed that the work will not start until this agreement
has been fully executed by the City and County.
VI.
The City further agrees to indemnify and save harmless County
from any liability or damages County may suffer as a result of
claims, damages, costs or judgments against the County arising out
of the performance of the work and services under this agreement
or arising from any accident, injury or damage whatsoever, to any
person or persons, or to the property of any person(s) or
corporation(s) occurring during the performance of this agreement
and on or about this project, except for any liability or damages
caused by the negligence of the County, its agents, officers and/or
employees.
The City of Coppell, Texas, has executed this Agreement
pursuant to duly authorized City Council Resolution ,
Minutes ,Dated . The County of Dallas has
executed this Agreement pursuant to Commissioners Court Order
Number , on this day of , 1992.
CITY OF COPPELL
COUNTY OF DALLAS
BY: BY:
County Judge
ATTACHMENT "A"
CITY O~COPPELL
TYPE "E" ROADWORK
Bullock Drive - Southwestern to end of drive.
(Resection and 2" overlay)
2" Type "D" HMAC 230 Tons · $17.70/Ton
RAP Materials 234 Cu. Yd. ~ $ 3.00/Cu. Yd.
Tack 52 Gals. · $ 1.12/Gal.
Ton Mile Haul 1,495 Ton Miles ~ $ 0.14/Ton Mile
Equipment
Labor
12.44% Administrative Fee (on labor)
TOTAL
2,074 Sq. Yds.
4,071.00
702.00
58.24
209.30
2,502,30
1,750.28
217.74
$ 9,510.86
Christi Lane - Carter Drive to Moore Road.
1 1/2" Type "D" HMAC 210 Tons @ $17.70/Ton
Tack 64 Gals. ® $ 1.1Z/Gal.
Ton Mile Haul 1,260 Ton Miles ® $ 0.14/Ton Mi].e
Equipment
Labor
12.44% Administrative Fee (on labor)
TOTAL
2,544 Sq. Yds.
$ 3,717.00
71,68
176.40
548.10
823.20
102.41
$ 5,438.79
Howell Drive - Southwestern to end of drive.
2" Type "D" HMAC 232 Tons · $17.70/Ton
(This includes 15% level up course)
Tack 28 Gals. ~ $ 1.I2/Gal.
Ton Mile Haul 928 Ton Miles · $ 0.14/Ton Mile
Equipment
Labor
12.44% Administrative Fee (on labor)
TOTAL
1,837 Sq. Yds.
$ 4,106.40
31.36
129.92
717.52
936.44
116.49
$ 6,038.1.3
The total estimated cost for these three streets is $20,987.78.
The City will place $20,987.78 in an escrow account with the County
to cover 100% of the total estimated cost.
Upon completion of the work, any unused escrow funds will be
returned to the City after all invoices have been satisfied.
AGEr DA R. QUh T FORM
March 24, 1992 , /
MEETING ..... I'FEM NUMBER ~
Consideration for approval of a contract between Dallas County and the
City for asphalt~yerlays to Christi Lane, Howell Drive and Bullock Drive
in the amount of 1520,987,..78 and authorizing the Mayor to sign.
OTHER REP.:
March 16, 1992
I~VAL[j~T~ON O!~ ~7[E~M_~ DATE:
Attached you will find the agreement to perform these overlays along with
the estimated cost. Council approved the funding for the overlays on
Howell and Bullock during the budget process for this budget year. The
cost for these two projects is $15,548.99.
The County, through their contractor, recently overlayed Carter Drive in
Carter Estates. The original intent of the Bond Committee was to have
Christi Lane improvements done at the same time as Carter Drive. During
the process, Christi Lane was dropped from the project definition and
Carter Drive was used on all documents provided for the C.I.P. program.
This is what led to the confusion and consequently Christi Lane wasn't part
of the recommendation when the request by staff was made for asphalt
overlay in lieu of the slurry seal application on Carter Drive.
It is staff's recommendation to have Christi Lane added to the asphalt
overlay program at a cost of $5,438.79.
These funds would need to come from the 1984-85 unallocated interest
account. The total cost for the three projects is $20,987.78.
BU I)(; ET AMT. .................. AMT. ~,.., 1 [MA I I,,D
AMT +/- ItUI)(iET . .................... FINANCIAl, RI(ViEW I/Y_. ~_._
/
'" " .... APPROVED
BY
See attached memo CITY COUN~I[
LEG ~ L R l{V JEW 11 Y:
J.(eV;, 4-M4-~N ' ~PORT DOCUMENTATION FOR AGENDA -'EM
STAMP RECEIVED BY CITY MANAGE~ S OFFICE:
SUPPORT DOCUMENTATION SUBMITTED WITH AGENDA ITEM:
MEMOS/LETTERS/REPORTS/BILLS/MINUTES:
CONTRACT/AGREEMENT ................. :
C.I.P. CONTRACT ..................... :
CHANGE ORDERS '
NO. OF ORIGINALS REQUIRED
1 each
3 originals for signature
6 originals for signature
3 originals for signature
ORDINANCE ........................... :
CAPTION ............................. :
RESOLUTION .......................... :
PROCLAMATION ........................ :
1 blueback for signature + 3 copies
I blueback for signature + 3 copies
2 bluebacks for signature + 1 copy
2 blusbacks for signature + 1 copy
1 each
LOCATION MAPS ....................... :
ZONING PLANS ........................ :
PRELIMINARY/FINAL PLATS ............. :
SITE PLANS .......................... :
LANDSCAPE PLANS ..................... :
ARCHITECTURAL RENDERINGS ............ :
DATE PUBLISHED IN THE CITIZENS~ADVOCATE:
12
12
12
12
12
12
NOTIFICATION TO:
DATE/METHOD OF CONTACT:
NOIES
2ND SHEET.0588DS
March 17, 1992
MEMORANDUM
TO:
VIA:
FROM:
SUBJECT:
Mayor & Council
Alan D. Ratliff, City Manager ~
Frank Trando, Deputy City Manager/Finance Director~
Financial Statements for Howell and Bullock Asphalt
Overlays/Drainage Improvements
In the Fiscal Year 1992 Budget the Council approved $30,500.00 for asphalt
overlays and drainage on Bullock, and $30,500.00 for asphalt overlays and
drainage on Howell.
Howell Bullock
Asphalt Asphalt
Overlay Drainage Overlay Drainage Total
Budget $7,675.50 $22,825.00
Bid/Drainage 26,362.50
County to
do A/O .7,774.50
Total 7,774.50 26,362.50
Over/Under
Budget (99.50) (3,537.50
$7,675.50
$22,825.00
26,362.50
$61,199.00
52,725.00
7,774.50 15.549.00~
7,774.50 26,362.50 68,274.00
(99.50) (3,537.50) (7,274.00}
Total amount over budget for drainage
Total amount over budget for asphalt overlay
Total amount over budget
Cost to asphalt overlay Christi Lane (not budgeted)
Amount needed from unallocated interest
(7,075.00)
(199.00)
(7,274.00
(5,439.00
{12,713.00
Asphalt overlays/drainage
?age 2
As you can see by the chart above, the drainage is overbudget by
$7,075.00. The asphalt overlay for Howell and Bullock is overbudget
by $199.00. Additionally, completion of the Christi Lane asphalt overlay
will cost $5,439.00, resulting in an overbudget of 12,713.00. If the
Council approves both of these items, the funding can come from
Unallocated Interest/Surplus funds from the 1984/85 GOB Issue, which has a
balance of $142,865.00 as of the end of February 1992. Should Council
approve this source of funding, the balance remaining would be $130,152.00,
which we plan to discuss when we present a shopping list of projects that
need to be approved at the Mid-Year Budget Workshop.
FT/lr
OVERLAYS.DRN
will be a letter going out to Council Members this week.
Councilman Nelson announced
will be holding a Reader's
Friday and Saturday, March
Saturday, April 4th and 5th.
that Coppell Community Theater
Theater in the Council Chambers
28th, and 29th and Friday and
The cost is $8.00.
Councilman Weaver requested that staff prepare a press release
in regard to the change in service for garbage pick up year
round and the rate change.
Ee
Councilman Weaver (for Councilman Cowman) asked about the
status of the No Parking signs to be placed on MacArthur and
asked when that will come forward.
Councilman Robertson announced that the YMCA had the first
executive board meeting and will be coming up with finance and
procurement committees. Opening is still scheduled for April
1, 1992.
Item 13 Liaison Reports
ao
Mayor Pro Tem Smothermon stated that it was the consensus of
the PID Advisory Committee to schedule a City Council Meeting
for March 31st. Also, the Finance Committee met this
afternoon and will be bringing before the council the Water &
Sewer Rate study on the 14th of April.
CONSENT AGENDA
Item 14 A.
Discussion, consideration and approval to file
delinquent property tax suits to enforce collection
on Real and Business Personal Property accounts
with an outstanding balance.
Bo
Consideration and approval of a resolution granting
the Coppell Utility District (MUD) approval to
annex a 9.9956 acre tract of land situated in the
S.B. Henderson Survey, Abstract No. 629 in the City
of Coppell as requested by the owner of the
property, Frank Bamburg.
Consideration for approval of a contract between
Dallas County and the City for asphalt overlays to
Christi Lane, Howell Drive and Bullock Drive in the
amount of $20,987.78 and authorizing the Mayor to
sign.
Consideration for award of a bid allowing for the
performance of the necessary drainage improvements
on Howell and Bullock in the amount of $52,725.00
to Gregory Equipment Co., Inc. and authorizing the
Mayor to sign.
Em
Consideration for award of bid to Advanced Pavement
Marking, Inc. for contract of pavement markings of
local streets in the amount of $20,600.00 and
miscellaneous markings at $0.75 per linear foot,
and authorizing the Mayor to sign.
Consideration and approval to authorize the
expenditure of $18,385.00 to provide for additional
construction of the parking lot at Andrew BroWn
Park.
Ge
Consideration and approval of a contract to sell
property on Freeport Parkway to Catellus
Development Corporation for which Council approved
sale price of $22,034.00 and authorizing the Mayor
to sign.
H. Rejection of bids for the construction of the fire
CM032492
Page 3 of 4
administration
response.
building due to
insufficient
Consideration, discussion, and acceptance of a
resolution recognizing May 1 through May 3rd as
Coppell Celebrates...the Arts! weekend and waiving
fees, permits, application charges and other City
requirements, normally necessitated by permanent
installations.
Mayor Pro Tem Smothermon moved to approve Consent Agenda Items 14A
through 14I with agenda Item 14B carrying Resolution number
032492.1 and Item 14 carrying Resolution number 032492.2.
Councilman Weaver seconded the motion. The motion carried 5-0 with
Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Robertson
and Nelson voting in favor of the motion.
There being no further business to come before the Council, the
meeting was adjourned.
Mark Wolfe, Mayor
ATTEST:
Dorothy Timmons, City Secretary
CM032492
Page 4 of 4