DR9201-AG 920324 (2)March 24, 1992
FORM
ITEM NUMBER_ / ¢-
Consideration for award of a bid allowing for the performance of the
necessary drainage improvements on Howell and Bullock in the amount of
$52,725.00 to Gregory Equipment Co, Inc. and authorizing the Mayor to sign.
// Steven G, Goram
STAFF RE P(.~:
OTHER REP.:
March 16, 1992
I)ATI~.:
Bids were received, publicly opened and read aloud on March 10, 1992 at
10:00 a.m. at city Hall. Four (4) bidders submitted bids for the drainage
project on Howell and Bullock with the lowest bidder being Gregory
Equipment Co., Inc. at $52,725.00. (See Attached Bid Tabulation).
It was staff's original intent to use the interlocal agreement with Dallas
County to perform these drainage improvements at an estimated cost of
$45,650.00. Due to other previously committed projects, the County was not
available to do this project in a timely manner. We decided to go out to
bid for these improvements which brought the cost up to $52,725.00 which is
$7,075.00 over the budgeted amount.
It is staff's recommendation to accept the low bid and provide for the
additional funding through the 1984/85 unallocated interest account.
A~/,T +/- BUDGET __
Public Works staff will be available at the meeting to answer any
questions.
APPROVED
CITY r
z / FINANC[~ ~EW BY
/
See attached memo
.E(;A£, ItEV~gW BY:
REVIEWED BY CM:
Rev.~. 4-24-~ ~=PPORT DOCUMENTATION FOR AGENDA ~-'"EM
'STAMP RECEIVED BY CITY MANAGE. S OFPICE:
SUPPORT DOCUMENTATION SUBMITTED WITH AGENDA ITEM:
MEMOS/LETTERS/REPORTS/BILLS/MINUTES:
NO. OF ORIGINALS REQUIRED
1 each
CONTP~CT/AGREEMENT ................. :
C.I.P. CONTRACT ..................... :
CHANGE ORDERS ....................... :
ORDINANCE ........................... :
CAPTION ............................. :
RESOLUTION .......................... :
PROCLAMATION ........................ :
LOCATION MAPS ....................... :
ZONING PLANS ........................ :
PRELIMINARY/FINAL PLATS ............. :
SITE PLANS .......................... :
LANDSCAPE PLANS ..................... :
ARCttITECTURAL RENDERINGS ............ :
DATE PUBLISHED IN THE CITIZENS~ADVOCATE:
3 originals for signature
6 originals for signature
3 originals for signature
1 blueback for signature + 3 copies
1 blueback for signature + 3 copies
2 bluebacks for signature + 1 copy
2 bluebacks for signature + 1 copy
each
12
12
12
12
12
12
NOTIFICATION TO:
DATE/METHOD OF CONTACT:
ROTES
2ND SHEET.O588DS
BID TABULATION
BID NO. Q-0292-03
CONTRACT FOR HOWELL AND BULLOCK STREETS
DRAINAGE PROJECT
GREGORY EQUIPMENT ANDERSON PAVING, B.J. SCO'I'r CONSTRUCTION NOVA CONSTRUCTION
BID NO. Q-0292-03 co., INC. INC. CO., INC. CO., INC.
Base Bid (Items 1, 2, 4 - 9) 52,725.00 78,877.00 81,241.00 95,190.00
Alternate (Item 3) No Bid 28,000.00 31,000.00 1,500.00'
Alternate - Bullock Street ...................... 80,000.00
Alternate - Howell Street ..................... 60,661.00
* To concrete the two ditches between houses add $9,800.00 (2,700 square feet)
Note: A Pre-Bid Conference was held on March 4, 1992, at which time drawings were handed out to all in attendance as follows:
J.R. Ragsdill, Purchasing Agent
David Anderson, Anderson Paving, Inc.
Joe Phelps, James B. Arnold Construction Company
Homer Welch, H & W Gradall
Rey Gonzales, Street Superintendent
J.W. Durrett, J.W. Durrett ConUaeting Co.
Wayne Anderson, Anderson Excavating
March 17, 1992
MEMORANDUM
TO:
VIA:
FROM:
SUBJECT:
Mayor & Council
Alan D. Ratliff, City Manager ~ ~
Frank Trando, Deputy City Manager/Finance Director~
Financial Statements for Howell and Bullock Asphalt
Overlays/Drainage Improvements
In the Fiscal Year 1992 Budget the Council approved $30,500.00 for asphalt
overlays and drainage on Bullock, and $30,500.00 for asphalt overlays and
drainage on Howell.
Howell Bullock
Asphalt Asphalt
Overlay Drainage Overlay Drainaqe Total
Budget $7,675.50 $22r825.00
Bid/Drainage 26,362.50
County to
do A/O .7,774.50
Total 7,774.50 26,362.50
Over/Under
Budget (99.50) (3,537.50
$7,675.50 $22,825.00
26,362.50
7,774.50
7,774.50 26,362.50
(99.50) (3,537.50)
$61,199.00
52,725.00
15.549.00
68,274.00
(7,274.00)
Total amount over budget for drainage
Total amount over budget for asphalt overlay
Total amount over budget
Cost to asphalt overlay Christi Lane (not budgeted)
(7,075.00}
(199.00)
(7,274.00)
(5,439.00)
Amount needed from unallocated interest (12,713.00)
Asphalt overlays/drainage
Page 2
As you can see by the chart above, the drainage is overbudget by
$7,075.00. The asphalt overlay for Howell and Bullock is overbudget
by $199.00. Additionally, completion of the Christi Lane asphalt overlay
will cost $5,439.00, resulting in an overbudget of 12,713.00. If the
Council approves both of these items, the funding can come from
Unallocated Interest/Surplus funds from the 1984/85 GOB Issue, which has a
balance of $142,865.00 as of the end of February 1992. Should Council
approve this source of funding, the balance remaining would be $130,152.00,
which we plan to discuss when we present a shopping list of projects that
need to be approved at the Mid-Year Budget Workshop.
FT/lr
OVERLAYS.DRN
will be a letter going out to Council Members this week.
Co
Councilman Nelson announced
will be holding a Reader's
Friday and Saturday, March
Saturday, April 4th and 5th.
that Coppell Community Theater
Theater in the Council Chambers
28th, and 29th and Friday and
The cost is $8.00.
Councilman Weaver requested that staff prepare a press release
in regard to the change in service for garbage pick up year
round and the rate change.
Eo
Councilman Weaver (for Councilman Cowman) asked about the
status of the No Parking signs to be placed on MacArthur and
asked when that will come forward.
Councilman Robertson announced that the YMCA had the first
executive board meeting and will be coming up with finance and
procurement committees. Opening is still scheduled for April
1, 1992.
Item 13 Liaison Reports
Mayor Pro Tem Smothermon stated that it was the consensus of
the PID Advisory Committee to schedule a City Council Meeting
for March 31st. Also, the Finance Committee met this
afternoon and will be bringing before the council the Water &
Sewer Rate study on the 14th of April.
CONSENT AGENDA
Item 14 A.
Discussion, consideration and approval to file
delinquent property tax suits to enforce collection
on Real and Business Personal Property accounts
with an outstanding balance.
Consideration and approval of a resolution granting
the Coppell Utility District (MUD) approval to
annex a 9.9956 acre tract of land situated in the
S.B. Henderson Survey, Abstract No. 629 in the city
of Coppell as requested by the owner of the
property, Frank Bamburg.
Consideration for approval of a contract between
Dallas County and the City for asphalt overlays to
Christi Lane, Howell Drive and Bullock Drive in the
amount of $20,987.78 and authorizing the Mayor to
sign.
Consideration for award of a bid allowing for the
performance of the necessary drainage improvements
on Howell and Bullock in the amount of $52,725.00
to Gregory Equipment Co., Inc. and authorizing the
Mayor to sign.
Consideration for award of bid to Advanced Pavement
Marking, Inc. for contract of pavement markings of
local streets in the amount of $20,600.00 and
miscellaneous markings at $0.75 per linear foot,
and authorizing the Mayor to sign.
Consideration and aDproval to authorize the
expenditure of $18,385.00 to provide for additional
construction of the parking lot at Andrew Brown
Park.
Ge
Consideration and approval of a contract to sell
property on Freeport Parkway to Catellus
Development Corporation for which Council approved
sale price of $22,034.00 and authorizing the Mayor
to sign.
H. Rejection of bids for the construction of the fire
CM032492
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administration building due to
response.
insufficient
Consideration, discussion, and acceptance of a
resolution recognizing May 1 through May 3rd as
Coppell Celebrates...the Arts! weekend and waiving
fees, permits, application charges and other City
requirements, normally necessitated by permanent
installations.
Mayor Pro Tem Smothermon moved to approve Consent Agenda Items 14A
through 14I with agenda Item 14B carrying Resolution number
032492.1 and Item 14 carrying Resolution number 032492.2.
Councilman Weaver seconded the motion. The motion carried 5-0 with
Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Robertson
and Nelson voting in favor of the motion.
There being no further business to come before the Council, the
meeting was adjourned.
Mark Wolfe, Mayor
ATTEST:
Dorothy Timmons, City Secretary
CM032492
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