ST8502-CS 850102GINN, INC.
CONSULTING ENGINEERS
January 2, 1985
Ashlar Contracting Company
P.O. Box 713
Lewisville, TX 75067
Re: Pre-Construction Conference
Moore Road Improvement Project
Gentlemen:
The following were in attendance at the above referenced
meeting on December 17, 1985, at Ginn, Inc.:
Name CQmpany Phone No.
George Miller Ashlar Contracting Co. 436-5509
Terry Mayo Metcalf Construction 631-6293
Jackie Mayfield City of Coppell 462-1133
Ed Powell City of Coppell 462-0022
Glenn Fabian Texas Power & Light 888-1382
D. W. Mason Ross Concrete 271-3629
David Vanderpool Continental Pipeline 318-494-5852
Bill Bettis Lone Star Gas 579-0232
David Cromer Lone Star Gas 670-2072
B. D. Harkins B & J 291-7811
Kevin Peiffer Ginn, Inc. 386-6611
Randy Fleming Ginn, Inc. 386-6611
Steve Pennington Ginn, Inc. 386-6611
A Notice-to-Proceed was issued to the Contractor for work to
begin on or before January 6, 1986 for all items except the
bridge. A separate notice will be issued for the bridge after
Change Order No. 1 on th~ bridge is approved by the City.
Three hundred (300) calendar days are alotted for this project
reflecting a contract completion date of November 1, 1986.
Liquidated damages are $750.00 per calendar day.
The following summary of the pre-construction conference
serves as documentation of the items discussed and agreed
upon. Any items in the contract documents not mentioned does
not relieve the Contractor of those responsibilities.
Ginn, Inc. is retained by the City of Co~pell as administrator
on this project. Ginn, Inc. will inspect all construction for
conformance to plans and specifications. We will also review
all payment applications and make recommendations to the
Coppell City Council regarding payment. All communication
will be with Ashlar Contracting Company and/or Ashlar's general
superintendent, and not with any of the subcontractors. Ginn,
Inc. will not supervise the construction under any circumstances.
Ashlar Contracting Company is responsible for the means, methods,
techniques, etc., for the construction of this project. Ashlar
is also responsible for supervising all aspects of the
constructi.~n as listed below:
1. Maintain a general superintendant on the project at all
times to supervise all prime and subcontractor work.
e
Maintain proper barricades and signage at all times through-
out the project site to insure smooth traffic flow and
safety around the construction and to inform anyone of any
detours available for their use. (City concerned about
dropoff between new and existing pavements and access for
emergency vehicles.)
Notify police and fire and inspector at least 24 hours in
advance of any street or intersection closing and provide
any detour information.
Notify utility companies and coordinate work schedule with
them on relocations, excavations, or any conflicts. Comply
to whatever requirements they have when working around
their utility.
5. Give 24 hours advance notice to the City and/or Ginn, Inc.'s
inspector for any testing Or inspections.
6. Maintain access at all times to properties adjacent to the
project.
7. Do not park vehicles, construction equipment, etc., on
private property.
8. Erect signs at each end of project prohibiting thru truck
traffic. (City said that it is already prohibited.)
Submit revised construction and cash flow schedules and
certificate of insurance prior to beginning any construc-
tion on this project.
10. Submit shop drawings on all items except RCP pipe for Ginn,
Inc. review. (See specifications on submittal requirements.)
11.
Stake out entire storm sewer system prior to the excavation
of any pipe or box culverts. Provide inspector with cut
sheets.
12. Verify all utilities, horizontal and vertical, prior to
installing any storm sewer. Provide inspector with all data.
13. Keep as-built drawings.
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22.
Obtain all required permits from utility companies, rail-
road, etc. City of Coppell requires a street cut permit
prior to the installation of storm sewer across Sandy
Lake Road. (There should be no charge for this permit.)
Any extras or change in the work, in accordance with the
contract documents, must come through Ginn, Inc. office
for review first.
City of Coppell will provide contractor with a water meter
for this project. This meter is not to be used on any
other job at the same time as this project. (Contractor
must provide double check valves.)
One tenth of the total amount bid for the field office can
be submitted each month on the payment applications.
Only the City of Coppell is to operate any water valves on
this project. Call 462-9010 for City assistance.
Testing (densities, concrete cylinders) will be paid for
by the City of Coppell. Re-tests will be paid for by the
Contractor.
Inspector will take photographs of the site prior to the
start of construction to show existing conditions.
Batch plant -- must meet all City, state and federal regula-
tions for temporary batch plants. Provide Ginn, Inc. with
mix design, calibration data, and aggregate analysis for
our review and approval. Test pilot beams will be required.
Contractor will cast concrete cylinders. Ginn, Inc. will
have a testing lab pick up and test them. During the
interim, it is the responsibility of the Contractor to
care for the cylinders.
23.
Do not perform any work at the railroad crossing until
further notice. The City of Coppell must first reach an
agreement with Continental Pipeline Company.
The above information is for your documentation as to what was
discussed at the December 17, 1985 pre-construction conference.
If you have any questions regarding this project, please do
not hesitate to call.
Sincerely,
Kevin Peiffer
Project Engineer