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ST9301-CN 950110 (2)CITY COUNCIL MEETING.' AGENDA REQUEST FORM January 10,~ 1995 ITEM ITEM CAPTION: CITY C©p CIL A l/ * l ? Z' --' ~ ! / SUBMITTED Y~.' Kenneth M. Griffin, P.E. TITLE: ~%5~C. ~y Msp._go_r!~c Works Approval of an Interlocal Agreement with Dallas County for the redesign of Sandy Lake Road to accommodate hike and bike trails and authorizing the Mayor to sign. A PPR ¥O gSO < INITIALS ~ STAFF COMMENTS: At the August 23rd City Council meeting, an agenda item was brought forth discussing a change of scope in Dallas County's design of Sandy Lake Road to provide for extra width paving to allow for an on-street bike path. Council authorized Staff to inform Dallas County to proceed with that design.. The County has now presented the City with a revised Interlocal Agreement so that they can authorize the Engineer to proceed with the design. This agenda item is just a formality to authorize the Mayor to sign the Interlocal Agreement. STAFF RECOMMENDATION Approval X Denial EXPLANATION: Staff will be available to answer any questions at the Council meeting. BUDGET AMT.$ FINANCIAL COMMENTS: AMT. EST.$ +/- BUD:$ FINANCIAL REVIEW:~ Agen~ Requ~ Fo~ - Revved 1/~ CITY MANAGER REVIEW: Mayor Morton announced that Item 2(A)(3) had been pulled from the Executive Session agenda on advice of counsel. Mayor Morton convened into Executive Session at 6:13 p.m. as allowed under the above-stated article. Mayor Morton adjourned the Executive Session at 7:19 p.m. and opened the Work Session. WORK SESSION (Open to the Public) 0 Convene Work Session A. Discussion regarding the connection of Freeport Parkway and Parkway Blvd. to S.H. 121. B. Discussion of agenda items. REGULAR SESSION 4. Reconvene Regular Session. (Open to the Public) 5. Invocation. Councilmember Alexander asked that everyone bow their heads for a moment of silence. 6. Pledge of Allegiance. Mayor Morton led those present in the Pledge of Allegiance. 7. Citizen's Appearances. There were no citizens signed up to speak under this item. CONSENT AGENDA 8. Consider approval of the following consent agenda items: A. Minutes: December 13, 1994 December 27, 1994 CM011095 Page 2 of 11 '1 ! Be Ce De F® G® He ge Consider approval of the two remaining appointees, Tom Deaton and Sherry Booty, to the City of Coppell Home Rule Charter Review Commission. Consideration and approval of entering into a contract with Sverdrup Civil, Inc. in the amount of $39,774.07 for the design of various items associated with Sandy Lake Road from MacArthur Blvd. to east City Limits (Project # ST 93-01) that are the City's responsibility and authorizing the Mayor to sign. Consideration and approval of an ordinance abandoning a utility easement along the side of Lot 20, Block H Pecan Hollow Addition (302 Pecan Hollow Drive) and authorizing the Mayor to sign. Consideration and approval of entering into a contract with Weir and Associates, Inc. in the amount of $240,000 for the design of Denton Tap Road from Cottonwood Creek to the north City Limits and the design of a 16" water line as shown on the City of Coppell Master Plan (Project #ST 94-01) and authorizing the Mayor to sign. Consideration and approval of an ordinance to abandon portions of various utility easements located within the Creekview Subdivision, and authorizing the Mayor to sign. Consideration and approval of an Interlocal Agreement with Dallas County for the redesign of Sandy Lake Road to accommodate hike and bike trails and authorizing the Mayor to sign. Consideration and approval of a resolution amending Section 4 of Resolution #110894.3, determining the necessity for an assessment of a portion of the costs against the benefitted properties, providing for notice, and public hearing to determine an assessment and approval of Notice of Proposed Improvements for East Beltline water line extension (Project IWA94-01), and authorizing the Mayor to sign. Consideration and approval of an Ordinance for ZC-568, Old Coppell Estates, to change the zoning from R (Retail) to SF-9 (Single Family-9), to allow the development of a single family residential subdivision to be located at the north side of Bethel Road, west of Denton Tap Road, CM011095 Page 3 of 11 Je ge Le Me Ne between the abandoned Bethel School Road and Coppell Road, and authorizing the Mayor to sign. Consideration and approval of an Ordinance for S-1087, to change the zoning from LI (Light Industrial) to LI-S.U.P. (Light Industrial, Special Use Permit) to allow the operation of an oil change facility, with special conditions for property located at the southwest corner of MacArthur Boulevard and Beltline Road, and authorizing the Mayor to sign. Consideration and approval of an ordinance amending Chapter 15 of the Code of Ordinances of the City of Coppell by amending Section 15-5-1 to require automatic fire sprinklers in all future multi-family dwellings, to add interior fire standpipes to future commercial occupancies with floor area exceeding 20,000 square feet for floor, and to give the Fire Chief the option of relocating fire lanes outside of potential building collapse zones and authorizing the Mayor to sign. Consideration and approval of Rejoice Lutheran Church, Final Plat to allow the construction of a church on 3.920 acres of property located on the north side of Sandy Lake Road, 600 feet east of Lodge Road, at the request of Halff Associates, Inc. Consideration and approval of a contract, awarding Bid #Q-II91-01 Shadow Ridge/Devonshire Drainage Improvement Project//DR 94-01, to Humphrey & Morton in the amount of $76,573.20, and authorizing the Mayor to sign. Consideration and approval to award the bid for four (4) new Police vehicles to Arendale Ford Sales, Inc., in the amount of $63,504.00. Consideration and approval to purchase computer financial software to replace the USTI software currently running on the System-36 with New World Systems Financial package software in an amount not to exceed $150,000.00 as recommended by LeBlanc & Associates consulting firm. The software includes Utility Billing, Tax Collection, Budgeting, Accounts Payable & Receivable, Purchasing, Payroll and Human Resources. This amount also included on-site training and conversion of our existing data. CM011095 Page 4 ofll Pe Consideration and approval of a resolution directing publication of notice of intention to issue Certificates of Obligation, Series 1995, for Public Safety and building improvements, in the amount of $4,700,000, and authorizing the Mayor to sign. Q® Consideration and approval of a resolution directing publication of notice of intention to issue City of Coppeli, Texas Waterworks and Sewer System Revenue Bonds, Series 1995, in the amount of $6,900,000, and authorizing the Mayor to sign. Re Consideration and acceptance of the Comprehensive Annual Financial Report for the fiscal year ended September 30, 1994. Item 8 M was pulled for further consideration. Items 8 A, B, C, D, E, F, G, H, I, J, K, L, N, O, P, Q and R -- Mayor Pro Tem Robertson moved to approve Items 8 A, B, C, D carrying Ordinance No. 95682, E, F carrying Ordinance No. 95683, G, H carrying Resolution No. 011095.1, I carrying Ordinance No. 91500-A-76, J carrying Ordinance No. 91500-A-77, K carrying Ordinance No. 95684, L, N, O, P carrying Resolution No. 011095.2, Q carrying Resolution No. 011095.3 and R. Councilmember Sheehan seconded the motion; the motion carried 5-0 with Mayor Pro Tern Robertson and Councilmembers Alexander, Watson, Reitman, and Sheehan voting in favor of the motion. Item M -- Councilmember Alexander moved to reject Item 8M. Councilmember Sheehan seconded the motion; the motion carried 5-0 with Mayor Pro Tem Robertson and Councilmembers Alexander, Watson, Reitman, and Sheehan voting in favor of the motion. Staff was given direction to pursue proposals on alternate materials and re-bid. ® Swearing-in of members to the City's new Conduct Review Board and Special Counsel. Mayor Morton swore in Jo Ann Harris Hill, Brian E. Shelby and Fred M. Wehrli as members of the Conduct Review Board. Mayor Morton swore in Scott Braugh, Hilda Galvan, Kenneth Hill and Alan Hostetter as Special Counsel. CM011095 Page 5 of 11 The City With A Beautiful Future P.O. Box 478 Copoell, Texas 75019 214-462-0022 March 22, 1995 Mr. Bill Jessup, P.E. Dallas County Public Works 411 Elm Street Dallas, TX 75202 Re: Sandy Lake Road (MacArthur to east city limits) ST 93-01 Dear Mr. Jessup: This letter is written as a follow-up to our meeting in which you requested information concerning the City's approval of a redesign of Sandy Lake Road to accommodate hike and bike trails. During the meeting, I stated that the item had been approved by Council on January 10, 1995. However, I was somewhat reluctant to release it because of the state of flux that the Sandy Lake Road project is in due to the concern over the placement of Texas Utilities transmission lines. During our conversation, we identified a section of Sandy Lake Road which would not be impacted by the transmission lines. That section basically starts at Station 34+00 and proceeds eastward to the east city limits. By virtue of this letter, the City is providing copies of the signed supplemental City/County Agreement that provides for additional engineering design services on Sandy Lake Road to allow for bike lanes in each direction in an amount not to exceed $24,470.00. This agreement has been signed by the Mayor, therefore, the County is authorized to redesign the plans from Station 34+00 eastward to the east city limits. Please return a signed copy of the agreement after it has been executed by the County Judge. If you should have any questions or need any additional information please feel free to contact me at your convenience. Sincerely, Kenneth M. Griffin, P.E. Assistant City Manager/City Engineer STATE OF TEXAS COUNTY OF DALLAS SUPPLEMENTAL CITY/COUNTY AGREEMENT WHEREAS, the City of Coppell, hereinafter called "City", and the County of Dallas, Texas, hereinafter called "County", desire to enter into a Supplemental City/County Agreement to the Interlocal Contract for the Implementation of the 1991 Bond Program, approved by Court Order 92-644 dated April 28, 1992, to provide for the funding of engineering design services for the City requested addition of bike lanes in connection with the Sandy Lake Road Project from MacArthur Boulevard to the Coppell East City Limits in the City of Coppell and County of Dallas; and WHEREAS, the Texas Government Code, Chapter 791, provides authorization for any local government to contract with one or more local governments to perform governmerltal functions and services under the terms of the Code; and WHEREAS, funding for the Sandy Lake Road Project is authorized by the 1991 Dallas County Bond Program; NOW THEREFORE, THIS AGREEMENT is hereby made and entered into by City and County and for the mutual consideration stated herein: WITNESSETH "City" hereby requested "County" to provide for additional engineering design services fee to provide for three foot wider roadway pavement on Sandy Lake Road to allow for a bike lane in each direction in an amount not to exceed $24,470.00; and II. "City" agrees to provide all the funding for the additional engineering design services for the bike lanes requested by the "City". "City" funds in the amount of $24.470.00 will be deposited to the "County" upon execuuon of this Supplemental Agreement by the "County". The estimated cost for the construction of the bike lanes being $121.078.00. III. "County" agrees to submit revised preliminary plans which include the requested bike lanes for review by the "City" as soon as these rewsed plans have been completed. IV. Executed this the llth day of April of Dallas. pursuant to Commissioners Court Order No. 95-607 Coppell, pursuant to City Council Resolution /- 1995, , ~ by the County · and by the City of COUNTY OF DALLAS CITY OF COPPELL BY: DATE April 11, 1995 DATE ATTEST: ABR/tS:\COPPELL.AGR ATTEST: COL[ik. Ty Al DiTOR O R,O. DATE APR 1 1 1995 COURT ORDER STATE OF TEXAS COUNTY OF DALLAS BE IT REMEMBERED, at a regular meeting of the commissioners Court of Dallas County, Texas, held on the llth . day of April 1995, on motion made by Kenneth A. Mayfield, Commissioner of District No. 4 , and seconded by Mike Cantrell~ Commissioner of District No. 2 , the following order was adopted: Wq{EMEAS, WHEREAS, the 1991 Transportation Bond Program included $3,800,000 in funding for design and construction of .the outside four lanes of an ultimate six lane divided roadway on Sandy Lake Road from MacArthur Boulevard to Coppell east City Limits, Project 91-830, in the City of Coppell in Road and Bridge District No. 1; and Commissioners Court Order 92-1343 dated September 1, 1992 authorized the execution of a contract for engineering services for said Sandy Lake Road Project 91-830 with the Sverdrup Corporation in anlamount not to exceed $129,872.00; and WHEREAS, WHEREAS, the Sverdrup 'Corporation has changed its name to Sverdrup Civil, Inc.; and the City of Coppell has requested that the proposed design and construction plans be changed to provide for the construction of the inside four lanes of an ultimate six lane divided roadway in order to have wider parkways and to also include the addition of a bike lane in each direction; and WHEREAS, the Sverdrup Civil, Inc., has submitted a request for an increase in the engineering services fee of $28,599.00 to compensate them for additional design services which will be required to revise the partially complete plans to include s bike lane on each side of the roadway and lower a portion of the roadway grade within the floodplain area thereby resulting in a revised contract amount not to exceed $158,471.00; and WHEREAS, in order to provide for the addition of wider pavmment to include the bikm lanes, ak City coat, the City of Coppell has executod a Suppl~aental InterlOcal Agreement for 'the 'cost of the additional design services fee in the amount of $24,470.00; and WHEREAS, the Director of Public Works concurs with the request for;an increase in the design fee and recommends that said contract be increased in an amount not to exceed $28,599.00 for a toffal contract amount not to exceed $158,471.00; and WHEREAS, said contract increase and execution of a City/County Supplemental Agreement with the City of Coppell was discussed in briefing on April 4, 1995.