ST9301-CN 940823CITY COUNCIL MEETING:
AGENDA REQUEST FORM
August 23, 1994
ITF~ #~
ITEM CAPTION:
Approval to authorize Dallas County to proceed with revising the
design for Sandy Lake Road from MacArthur Blvd. to the east City
Limits to accommodate an on-street Bike Path.
PPR 0 V£D
BY
DATE _
TITL~t-~--nt C~ Man--~ager/eity Engineer
STAFF COMMENTS:
INITIALS
See attached memo.
STAFF RECOMMENDATION
EXPLANATION:
Approval
Denial
Staff will be available to answer any questions concerning this agenda
item.
BUDGET AMT.$
FINANCIAL COMMENTS:
AMT. EST.$
+/- BUD.- $
FINANCIAL REVIEW:~
Agenda Request Form - Revised 1/94
Current financial need for this project is $250,000 currently allocated
for Sandy Lake Road from CIP funds. The remaining amount would be ~~ om
the FY 95 General Obligation Bond Sale.
CITY MANAGER REVIEW:
SUPPORT DOCUMENTATION FOR AGENDA ITEM
STAMP RECEIVED BY CITY MANAGER'S OFFICE:
SUPPORT DOCUMENTATION SUBMITTED WITH ITEM:
MEMOS/LETTERS/REPORTS/BILLS/MINUTE
NO. OF ORIGINALS REQUIRED
~lfora totalof 7 pages
CONTRACT/AGREEMENT ........... :
C.I.P. CONTRACT ................. :
CHANGE ORDERS ................. :
3 originals for signature
6 originals for signature
3 originals for signature
ORDINANCE
CAPTION .
RESOLUTION .................... :
PROCLAMATION ................. :
1 blueback for signature + 3 copies
1 blueback for signature
2 blueback for signature + 1 copy
2 blueback for signature + 1
BIDS ..........................
SUPPORTING DOCUMENTS (narrative) . . .
(over 10 pages or 5 double sided in length)
LOCATION MAPS ..................
ZONING PLANS ...................
PRELIMINARY/FINAL PLATS ..........
SITE PLANS ......................
LANDSCAPE PLANS ................
ARCHITECTURAL RENDERINGS ........
LENGTHY DOCUMENTS ............
(zoning, subdivision ordinance, master plans)
DATE PUBLISHED IN THE CITIZENS' ADVOCATE:
(to meet legal requirements prior to consideration by council)
NOTIFICATION TO:
METHOD OF CONTACT:
NOTES
1 each
19 + original
14
14
14
14
14
14
14
Agenda Request Distribution - Revised 1/94
MEMORANDUM
To:
From:
RE:
Mayor and City Council
Kenneth M. Griffin, P.E., Assistant City Manager/City Engineer ~
Approval to authorize Dallas County to proceed with revising the design for
Sandy Lake Road from MacArthur Blvd. to the east City Limits to
accommodate an on-street Bike Path.
Date: August 15, 1994
In June of 1994, the City contacted Dallas County in regards to the cost to add an additional
three foot of paving onto Sandy Lake Road, from 300 foot west of MacArthur to the east City
Limits with the project currently under design by Dallas County. On July 26, 1994, the City
received a cost estimate from Dallas County showing a cost of approximately $148,548.00 to
revise the plans and to construct the additional three foot of paving. As can be seen from the
attached letter from the Sverdrup Corporation, the actual breakdown is approximately
$121,078.00 for the construction and $24,470.00 for the additional engineering to revise the
plans. The final design of this project is currently on hold until such time as the City responds
as to whether or not to include the additional three foot of paving and revise the existing plans.
If Council approves this change to the plans, I will notify Dallas County to proceed with the
redesign of the plans. If this change is made, my estimate of the City's cost in this project is
as follows:
Right-of-way acquisition
Other reimbursables per 2/8/94
letter from the County (copy enclosed)
Extra engineering and paving for on-street "Bike Path"
Cost to upsize sewer from MacArthur east 1300 feet
Cost to upgrade signalization at MacArthur/Sandy Lake
$190,000
$125,000
$150,000
$ ']o,ooo
$ 70,000
$ 6O5,OOO
$ 60,000 10% Contingency
± $ 665,000
In summary, staff is seeking direction on whether to authorize Dallas County to revise the plans
to show an additional three foot of paving on Sandy Lake Road. Staff will be available to
answer any questions concerning this issue at the Council meeting.
C'
DALLAS COUNTY
PUBLIC WORKS
July 26, 1994
Mr. Ken Griffin, P.E.
City Engineer\City of Coppell
255 Parkway Boulevard
P.O. Box 478
Coppell, Texas 75019
Re:
Sandy Lake Road, Project No. 91-830
(Mac Arthur Boulevard to Coppell City Limit)
Widening Cost for Bicycle Lane
Dear Mr. Griffin:
I am writing to you in response to item No. 2 in you letter of June 20, 1994, regarding the adding of
bike lanes to this project and the estimated cost of this additional construction.
We have just received a response from our consultants, Sverdrup Corporation regarding the cost to
widen both sides an additional three feet to accommodate bicycles. The cost to widen the embankment,
lengthen culverts, and provided an additional three feet of lime stabilized subgrade and three feet of
concrete pavement has been estimated by them to be approximately $121,078.00.
In addition there is an estimated additional engineering design cost of $24,470.00 to revise the plans
to provide for the bicycle lanes on this project. A copy of our consultants estimate cost increase to add
bicycle lanes to this project is provided for your information and files.
The City of Coppell will be held fully responsible for this $148,548.00 in additional costs should the
City elect to request the adding of bicycle lanes to this project.
Since, our consultants are on hold we would appreciate your early response as to whether or not we are
to add bicycle lanes to this project. If you have any questions about theft cost estimate, please feel free
to contact me at (214) 653-7151.
Sincerely,
BEJ:slc
~chment:
xc: Phil Weston P.E., Sverdrup Corporation
41 1 Elm Street
Dallas, Texas 75202
653-7151
C'
July 19, 1994
Mr. Bill Jessup, P.E.
Dallas County
Department of Public Works
411 Elm Street
Dallas, Texas 75202
Sverdrup Civil. loc.
JUL 2 2 1994
COUNTY DIRECTOR OF. PUBLIC WORKS
Subject:
Sandy Lake Road - MacArthur Blvd to CoppeU City I.imit
Project No. 91-830
Widening for Bicycle Lane
Dear Bill,
By telephone and by your letter of June 24 to the City of Coppell, you asked that we
develop an estimate of the cost to provide a wider pavement section on Sandy Lake
Road to allow for a three-foot bike lane. You also requested an estimate of the costs
to revise our plan.q to accommodate this change. We have reviewed the work involved
and have determined the following.
The changes to the construction costs would be the cost of an additional three feet of
concrete pavement and lime-treated subgrade, plus additional embankment and culvert
extensions. Our preliminary plans and estimate, submitted March 10, included the width
of embankment required for the future three-lane section but would require an
additional six foot of width. The culvert extensions shown in the preliminary plan-~ also
allow for the future six-lane section and therefore would require a additional six feet of
length. Our estimate of the additional construction costs is summarized below.
Item ~ U~t ~ Price Total
132 Embankment CY 3826 5.00 $19,130.
260 Lime Slurry TON 44 80.00 3,520.
260 Lime Treat Subgrade SY
3232 1.50 4,848.
360 Cone Pav Reinf. (8") SY 3232 23.00 74,336.
430 CIA Conc Culvert CY
20 350.00 7,000.
440 Reinforcing Steel LB
2473 0.50 1,237.
+ 10% Contingency
Estimated Additional Construction Cost =
$121,078.
Mr. Bill Jessup
July 19, 1994
Page 2
The plan changes involved are more complex. The typical sections would be revised to
show the wider section. The plan/profile sheets would require changes in plan to show
the wider pavement, as well as revisions to the top of curb profiles on both sides. Most
drainage areas would be recalculated for the tabulation on the Drainage Area Map.
Finally, all the cross-sections would be revised to show the wider section and revised top
of curb elevation. We estimate that this would require 295 additional hours to complete.
The costs for thi.~ work are summarized as follows.
Total Salaries
Overheard @ 162.74%
Fixed Fee @ 15%
ODC: Computer Time
= $7,056.
-- 11,483.
= 2,781.
= 3.150.
Estimated Additional Design Cost = $24,470.
Sverdrup is committed to completing the design plans to the satisfaction of both the
County and the City of Coppell. Please review the above information, and let us know
how you wish to proceed.
Of course, if you have any questions, we would be happy to discuss them.
Sincerely,
SVERDRUP CIVIL, INC.
Phillip G. Weston, P.E.
Project Manager
PGW/mm
DALLAS COUNTY
PUBLIC WORKS
F~ruaryS, 1994
Mr. Ken Griffin, P.E.
City Engineer
City of Coppell
P.O. Box 478
255 Parkway
Coppell, Texas 75019
Re:
Sandy Lake Road Project 91-830
(MacArthur Boulevard to CoppeH East City Limi0
Funding Summary
Dear Mr. Griffin:
The following chart is to provide you with some early preliminary estimated cost figures on this
project as you requested. The figures are ones which I prepared and are not figures from the
Consultant.
Sandy Lake Pr~eet 91~30
enat Feet)
DESCRIPTION AMOUNT
Engineering Services $130,000.0Q
Construction $2,550,000.00
(Includes 3 % contingency)
Right-of-Way (20 parcels by Coppell) -O-
Administration (5 %) $125,000.00
Materials Testing (1%) 25,000.00
TOTAL PROJECT COST $2,830,000.00
City Reimburseables (Traffic items, etc 5%) -$125,000.00
1991 Bond Authorization $3,600,000.00
Project Shortfall -0-
City of Coppell Funding Required $125,000.00
411 Elm Street
Dallas, Texas 75202
653-7151
Mr. Ken Griffin, P.E.
February 8, 1994
Page Two
The City of Coppell funding responsibility includes:
The cost of the acquisition of all fight-of-way parcels needed for this project.
This includes not only the roadway right-of-way needed, but all drainage
easements and temporary construction ea.~ernents as well.
The cost of all traffic related items such as striping, buttons, pavement advisory
markings, signal foundations and traffic conduit.
The cost of any irrigation and street lighting conduit, bikg lane pavement, new
(not replacemen0 sidewalk construction.
The cost of water and sanitary sewer relocation, adjustment or betterment work
to be included in our construction plans.
5. The cost of any project funding shortfall which occurs.
If you have any questions, please advise. Our current estimated construction award date is
November 1995.
Sincerely,
BF.J:vjm