Park West CC(1)-CS 890810 (2) HANDWRITTEN MEMORANDUM
MESSAGE:
HANDWRITTEN NEMORANDUN
TO: ~)'~ f ~TL]~ FROM:
SUBJECT: Ti ~,K. L.~_-- T%` ~ C ~-,~/;5~':~)
MESSAGE: ~~t~ ~
TICKLER FILE
suEJECT:
DIRECTED TO:
ACTION REQUESTED:
RETIIRH THIS FOl~ WITH RESPONSE
TICKLER FROM: RUSSELL DOYLe, CITY ENGINF.~R ~ jC'~
TO: ~X~
PATE S~NT: ~'-~'~ ~s'i'o~s~ ~:~-I1-~ :
ACTION REQUESTED
.READ AND COMMF~NT
FOR YOUR APPROVAL
NOTE & REPLY
SET UP APPOINTMENT TO REVIEW ATTACHED
PLEASE TARE CHARGE OF THIS
PREPARE RESPONSE FOR ~f SIGNATURE
FYI
NOTE & FILE
NOTE & RETURN
RETURN THIS FORM WITH
RESPONSE!
August 3, 1989
Mr. Alan D. Ratliff
City Manager
P.O. Box 478
Coppell, Texas 75019
Re: Park West Commerce Center
Dear Alan:
Lee Coleman and I greatly appreciated your help in completing
the review of our building permit application for the first
building at the Park West Commerce Center in Coppell.
We have reviewed your staff's comments on our plans and
specifications and we have identified three items that we need
to resolve prior to starting construction.
City approval to use plastic drop-out skylights for smoke
and heat vents.
The use of these devices is widely accepted in this area.
They are accepted by the City's of Arlington, Carrollton,
Farmers Branch, Irving and Grapevine, as well as, numerous
other area Cities. Additionally, the City of Dallas does
not require smoke and heat venting for fully sprinklered
buildings.
City approval to reduce the rear yard set back requirement
to 30 feet in conjunction with a 30 foot "no build"
easement being filed on the adjacent property thereby,
insuring a 60 foot building separation.
Attached is a page from the UBC Application Interpretation
Manual that supports this request. The use of this "no
build" easement is widely accepted and is common practice
in all of the area Cities that we surveyed.
Mr. Alan D. Ratliff
August 3, 1989
Page 2
3. Revision to the City Standard Paving Assembly to permit 5"
thick concrete reinforced with #3 bars at 24" on center in
non-fire lane areas on private property.
01~ Industrial buildings have large paved areas that are used
~ ..~ for parking. Most area Cities permit 5" concrete in these
;~27~'- ~.3 areas and apply the 6" standard only to the fire lane
,],~ portion of the property.
·
~'~ ~ We% Would appreciate your review of these issues and advising us
~ ~ of how we need to proceed to obtain these approvals.
Yours truly,
Michael R. Tucker
Vice President
MRT/pg
xc: Lee Coleman
Paisley Boney
TICKLER FROM:
RUSSELL DOYLE, CITY ENGINEER
TO: ~,' ~7~'~ /N~
ACT~O~ REQUESTED
FOR YOUR APPROVAL NOTE & FILE
NOTE & REPLY NOTE & RETURN
SET UP APPOINTMENT TO REVIEW ATTACHED
PLEASE TAKE CHARGE OF THIS
PREPARE RESPONSE FOR MY SIGNATURE
OTHER
RETURN THIS FORM
RESPONSE!
WITH
July 17, 1989
MEMOPJiNDUM
TO:
FROM:
RE:
R. Wayne Ginn,~ P.E., Ginn, Inc.
Russell R. Doy~j.E., City Engineer
CONTINUITY OF~INN, INC. SUPPORT TO THE CITY OF COPPELL
Wayne, as we discussed when you notified me on (July 5, 1989), of Kevin's
departure, John Karlsruher will be taking over the plan review service
that Kevin provides in the DRC process. As we later discussed, Ginn, Inc.
provided status on final sualmary memos in the Planning and Zoning
Commission and City Council packets, which covered any unresolved "plan"
or infrastructure requirement, such as escrows, etc... John can continue
to coordinate these matters with Taryon as Kevin has been doing.
I know Ginn, Inc. is doing what is needed to keep continuity, and the
level of service necessary for quality development in the City of
Coppell. You continued assistance on these matters is greatly
appreciated. Thanks.
RRD/lsg
Alan D.Ratliff, City Manager
Frank Trando, Deputy City Manager/Finance Director
Taryon Bowman, P&Z Coordinator
GINNSUP
September 19, 1988
TO:
FROM:
RE:
Wayne Ginn, P.E.,~/~n, Inc.
Russell R. Doyl ., City ngineer
Professional Services/Planning & Zoning and City Council
Support for Design Review and Approvals
We will discuss in our meeting scheduled for Thursday, September 22,
1988, subject services. Attached is a copy of our approved budget and
the s,~ry costs you furnished dated August 30, 1988. It appears that
the only funded professional services available is the ginn, Inc.
$23,000, which will only fund the Ginn, Inc. basic support to the
Planning and Zoning and City Council Development process (i.e. Kevtn
Peiffer).
The Kimley-Horn and Associates $10,000 is for the completion of the
Drainage Master Plan and the $4,000 is for special consulting services
for the Planning and Zoning Commission.
Please provide me with a list of the special projects and of your time,
with hours spent, so we can see those two areas in detail.
Since only the basic development services (i.e. Kevin Pelf f er) to
Planning and Zoning and City Council can be funded, we will be in a mode
of needing City Council funding for any professional services other than
the services to Planning and Zoning and City Council. In fact, the
special Hydraulic/Hydrology services, when needed within the development
review services, are not funded. We can only then be the coordinator of
F.E.M.A. type activities between the Developer's Design Engineer and
F.E.M.A.
The Basic Development review services are necessary to be funded and
protected because:
1)
If we spend those funds elsewhere, we may not have any support
at all for the last three (3) or four (4) months of the year,
etc.
2) It is important to keep you, Ginn, Inc., in the process for:
a) Continuity
b) Historical knowledge
c)
Knowledge of current ordinances and requirements,
especially in those areas that are not clearly defined.
That is, we need to be consistent in interpretation and
administration until, if we change, it is announced, etc.
(An emphasis on this need is the proposed major Subdivi-
sion Ordinance update).
d)
Work load is not predictable if we take the work on
in-house (which we still do not have a Clerk/Typist or
Engineering Technician at this time), and find that it is
not manageable, and fail to meet our responsibilities, or
turn them back to Cinn, Inc., this kind of activity and
events would cause turmoil, decrease our service level,
perhaps cause us not to administer responsibly, etc.
e)
Maintain Professional Integrity. I am sure Ginn, Inc.
would care to maintain the service, recommendations to
the Planning and Zoning Commission and City Council,
where if another Engineer would take over this profes-
sional continuity would not be assured.
3)
At a later date we can re-evaluate in order to take on these
duties to free up those funds for other projects.
In the management of things and people it is better to manage
by exception, that is, Kevin should attend the regular
meetings, unless I deem otherwise (the exception). Due to
extenuating circumstances, Ksvin was not in attendance at the
Planning and Zoning Co~ission meeting on Monday, September
19, 1988. A drainage question came up on one case that could
have been more fully answered by the development reviewer and
a Commissioner "caught" the fact that there was not 105 fee---~
of right-of-way on Parkway Boulevard, at the intersection of
Denton Tap Road; however, it is on the Denton Tap Road
Construction plans as proposed 150 foot right-of-way.
5)
Additionally, we have the Planning and Zoning Cow..tesion very
sensitive to how much support they are getting. Changing the
game plan won't help matters any.
I am not sure what direction there was in mind about the level of
funding, the staffing and the work load with current given budgets, etc.
Can you provide me a summary of man-hours, that Ginn, Inc., spent on
Coppell work by project or work activity, for the last twelve (12)
months or so, in order for us to better define the engineering work load
for future projections, coverage, etc. Thanks.
RRD/lsg
xc:
Alan ~atliff, City Manager
Frank Trando, Deputy City Manager
Kevin Peiffer, Ginn, Inc.
John Karlsruber, Ginn, Inc.
Shohre Daneslmmnd, Civil Engineer
Taryon Bowman, P&Z Coordinator
GINN. REVIEWS
MEMO1
CIT? OF
~ET REQUEST WO~,SHEET
F!SCkL y£~ !988-89
£/~E ITEM
~C~. ~0. 403 gO~IM~T P.~T~
i ~ager ( $18 Per ~onth)
Co~ulting Cc~prebeasive Zonu~ Pla, n~.g
ACCT.
NO. 423 PRiG S~iCE~
Standard Specifiniation~
Zoui,~ ~'aps
AC~. NO. 425- ADV~]34G
Zoning C~
ACCt.
NO. 432 TRA]]~6 F~XPENS£
ASCE Annu~d Convention/CE
TE~/ ~,/ ~fic
~a
~PA
AC~.NO. ~ DUF.~ &
ASCE
~PE
AP~
CO~A
ASPA
ACCT. NO. 435 CITY BOARDS & CO~SSlONS
AC~. Wo. 437 P~LICA~S & $OESCR.!FfIONS
Plamun~ Journa3~
Office Pr~fea~lo~al Wewslet%er
AC~.NO. 490 ~T~ & $~ ~UP~
20% * $230,480
.%CLJI. NO. 501-550 ALL CAPlTm, r ~ /~M Syst~ 36 (Display, Printer, Software)
(2) Traffic f~unt Machines
FO~ C
DISK: 8~
$216.00
TOTAL $216.00
$10,OOO.OO
$4,000.00
TO~AL $37,OO0.00
$900.00
$1,200.00
TOTAL $1,2OO.00
$I,3OO.OO
$1,200.00
$470. OO
TOTAL $4,810.OO
$300.00
$300.00
$60.00
$95.OO
$9O.OO
TOTAL $1,245.00
$1,300.00
TOTAL $1,300.00
$129.00
$30.OO
TOTAL $150.
?etAL
$1,OOO.OO
$2,OO0.00
TOTAL fm,OOO.OO
GINN, INC.
CONSULTING ENGINEERS
Date:
To:
From:
~MORA~DU~
September 14, 1988
Russell Doyle, P.E.
H. Wayne Ginn, P.E.
SEP I 5 t988
Subject: Services to City - Memo dated August 30, 1988
Regarding our recent discussion concerning the support services
of Ginn, Inc., I have researched our records and offer the
following comments.
During the past four months, our firm has averaged billings of
approximately $8,500.00 per month, of which $1,700.00 was for P&Z
activities, $3,000.00 was for City Engineer functions, and
$3,800.00 was for special projects. The attached exhibit shows
monthly billing.
In order for you to plan for the coming year, I recommend that
you budget the following: P&Z - $2,000.00 per month, Consultant
Services - $5,000.00 per month for special projects which are
used to support your City Engineer position. As you are aware,
there is no way to predict, with accuracy, the work load that
will be demanded by the public for special projects.
If P&Z actiwities pick up, increases in platting fees should also
pick up. Any significant, new, special projects can be approved
and funded, depending on their priority.
I trust this is the type of information you need. We can discuss
this at our Thursday meeting.
HWG/dsp
cc: Alan D. Ratliff
Frank Trando
17103 Pre<t~n Road · Suite 100 · LB II8 · Dallas. Texas 75248 · Phone 214/248-4900
GINN. INC.
CONSULTING ENGINEERS
EXHIBIT A
SPECIAL PROJECTS CITY ENGINEER
July 1,400.00 3,898.00 3,854.00
Jtme 1,230.00 2,826.00 2,591.00
May 2,370.00 2,835.00 2,459.00
April 1,830.00 S,632.00 2,982.00
A~ZRAGE
1,707.00 3~797.00 2~971~00
TOTAL AVERAGE
PER MONTH 8,475.00
17103 Preston Road · Suite 100 · LB 118 · Dallas. Texas 75248 · Phone 214.'248-4900