TR9302-CN 921027 AGENDA REQUEST FORM
ITEM CAPTION:
Discussion and consideration of awarding Bid #Q-0992-02, for Traffic Light Synchronization II
(TLS-II), to Arjang Electric Systems, in the mount of $37,620.00, and authorizing the Mayor
to sign.
__R~e~7_Gonza~s~up er.
SUBMITTED BY: STAFF RE~.' '~: .S,h?re Da~,eshma~d~'P~
~il~Rineer
OTHER REP.:
EYALUATION OF ITEM: DATE: October l0t 199Z
Two (2) bids were received and opened on October 13, 1992 at 10:00 A.M., to upgrade existing
signal control by modi~ing the existing local controllers to implement "closed-loop" signal
system capabilities, and to upgrade controller software. Most improvements will affect traffic
signals along Denton Tap Road. The signal phasing at the intersection of MacArthur & Sandy
Lake will also be upgraded.
On January 14, 1992, the City Council approved a TLS Grant Agreement with the State of Texas
in the amount of $64,257.80 ($48,205.00 from State Oil Overcharge Funds, and $12,100 in cash
plus $3,952.80 in-kind being the City's share). On March 10, 1992 the City Council approved
a contract with Barton-Aschman to provide necessary engineering services, in the amount of
$22,075, toward implementing TLS-II, leaving funds in the amount of $38,000 ( ± ) for
construction.
Barton-Aschman, Inc. has provided a summary letter regarding the TLS-II program, and the bid
evaluation document, both dated October 19, 1992, for your information. ~.~~ ,, I~,~.,,,]
Staff recommends approval.
CITY C
COMMENTS;
The total amount available for ~his project was $64,257.80. We have spent $22,075.00 for Barton Aschman; $2,122.00 for a personal compnt~r
and we budgeted $3,952.80 for in-kind supplies. This leaves a balnnce of $36,108.00. The bid cnnae in at $37,620.00, therefore, we are over
budget by $1,512.00. ff the Council approves this item the funds can come from Smplus Interest from the 1984 Bond Issue.
BID ABSTRACT - TRAFFIC SIGNAL SYSTEM IMPROVEMENTS ALONG DENTON TAP ROAD ~
Durable Arjang Engineer
No. Description Quantity Unit Unit Price Item Price Unit Price Item Price Unit Price Item Price
1 Mobilization 1 LS 2,000.OO 2,000.00 700.00 7OO.00 1,500 1,500
2 Construction Traffic Control 3 MO 680,00 2,040.00 175.00 525.00 1 ,O00 1,000
3 6 - Pair #19 AWG Cable (Underground) 11,600 FT 1.00 11,600.00 1.20 13,920.00 1.50 17,400
4 Controller Upgrade at Wrangler 1 LS 1,500.00 1,500.00 1,250.O0 1,250.00 1,138.60 1,138.60
5 Controller Upgrade at Belt Line 1 LS 1,500.00 1,500.00 1,250.O0 1,250.00 1,138.60 1,138.60
6 Controller Upgrade at Bethel 1 LS 330.00 330.00 200.00 200.00 141.20 141
7 Master Controller at Bethel 1 LS 4,900.00 4,900.00 3,050.00 3,050.00
8 Controller Upgrade at Bethel School 1 LS 330.00 330.00 200.00 200.00 141.20 141.20
9 Controller Upgrade et Sandy Lake 1 LS 2,200.00 2,200.00 1,875.OO 1,875.00 1,828.80 1,828.28
10 Controller Upgrade at Parkway 1 LS 350.00 350.00 200.00 200.00 141.20 141.20
11 Signal System Software 1 LS 500.00 500.00 550.00 550.00
(Furnish and Install)
12 System Training 1 LS 500.00 500.00 550.00 550.00
BID SUBTOTAL 27,750.00 24,270.00 24,429.08
Durable Arjang Engineer
No. Description Quantity Unit Unit Price Item Price Unit PriDe Item Price Unit Price Item Price
13 2" Conduit (Bored) 700 FT 9.00 6,300.00 10.25 7,175.O0 13.50 9,450
14 2" Conduit (Trenched) 2,300 FT 3.00 6,900.00 2.70 6,210.00 7.00 16,100
15 6 - Pair #19 AWG Cable 3,250 FT .80 2,600.00 1.20 3,900.00 1.50 4,875
(Underground)
16 Pull Box 10 EA 250.00 2,500.00 170.00 1,700.00 200 2,000
BID SUBTOTAL 18,300.00 18,985.00 32,425
SANDY LAKE TO PARKWAY (ALTERNATIVE ROUTE) z
Durable Arjang Engineer
No. Description Quantity Unit Unit Price Item Price Unit Price Item Price Unit Price Item Price
17 2" Conduit (Bored) 140 FT 9.00 1,260.00 10.25 1,435.00 13.50 1,890
18 2" Conduit (Trenched) 600 FT 3.00 1,800.00 2.70 1,620.00 7.00 4,200
19 6 - Pair #19 AWG Cable 600 FT 1.30 780.00 1.20 720.00 1.50 900
(Underground)
20 6 - Pair #19 AWG Cable 2,500 EA 1.80 4,500.00 1.47 3,675.00 3.25 8,125
(Figure 8)
21 Pull Box 2 EA 290.00 580.00 170.00 340.00 200 4~
SUBTOTAL 8,920.00 7,790.00 15,515
. .. ,, ,:, ,, ,,, ~"~A~T.UR ANO ~,.£,y~A.E.. ........... ,,,,,, ,,,,,,,,,,,,,,,, ,, ,,.... ,, ,,, , ,, ,,,, ..... ,,,,.
Durable Arjang Engineer
No. Description Quantity Unit Unit Price Item Price Unit Price Item Price Unit Price Item Price
22 Control Cabinet and Installation 1 LS 10,0OO.00 10,OO0.OO 5,560.00 5,560.00 2,500 2,500
(MacArthur and Sandy Lake)
BID SUBTOTAL 10,000.O0 5,560.00 2,500
Durable Arjang f Engineer
.-
Proposed Alternative Proposed ~/Alternative Proposed Alternative
Innerconnect Innerconnect Innerconnect Innerconnect Innerconnect Innerconnect
Route Route Route Route Route Route
Wrangler to Sandy Lake Subtotal 27,750.00 27,750.00 24,270.00 24,270.00 24,429.08 24,429.08
Sandy Lake to Parkway Subtotal 18,300.00 8,920.00 18,985.00 7.790.00 32,425.00 15.518.00
MacArthur at Sandy Lake Subtotal 10,000.00 10,000.00 5,560.00 5.560.00 2,500.00 2,500.00
BID TOTAL 56.050.00 46,670.00 48,815.00 37,620.00 59,354.08 42,444,08
65 members nine months ago.
Councilman Garrison stated the Coppell's Humane Society will host their first annual
veterinarian appreciation night on November 7, 1992 at 6:30 p.m. at Gibb's Station. This
is to recognize the participating veterinarians who sponsor the Humane Society.
15. Liaison Reports
Park Board - Councilman Mayo reported the Board met October 26, 1992 to review items to
bring to Council for recommendation regarding spending for the park areas, based on the 1/2
cent sales tax. This should take place the first meeting in November.
Metrocrest Area Fund - Councilman Morton reported this was the fund that held all the Kid
Country money, as well as being involved in activity in the area.
Carrollton Youth and Family Services - Councilman Morton stated the First Offenders Program
will move from Coppell City Hail to the Carrollton facilities for more space. He added they
have become more active with the Police Department.
NTCOG - Councilman Morton stated NTCOG will meet October 30, 1992 to discuss the Trinity
River Corridor Study.
Neighborhood Integrity Ordino~nc¢ Committee. - Councilman Morton stated Greg Jones, Acting
Building Official, will give the appropriate ordinances out to the committee soon. A report on
this ordinance will be given by the second City Council meeting in November.
Half-cent Sales Tax Committee - Councilman Morton reported he and Councilman Robertson
met with a group at the Chamber to discuss the 1/2 cent sales tax for Economic and Business
Development. Councilman Morton added the Chamber is in support of this, and this will be
brought before Council for consideration at the first meeting in November to receive guidance
from Council on what to do with this tax. He also requested that Council allow speakers during
that agenda item.
The City Council meeting recessed for 20 minutes to conduct an Industrial Development
Corporation meeting.
Consent Agenda
16. A.
Consideration and approval of awarding Bid No. Q-0992-01 for fire department
remote high pressure compressor purification and filling station to Casco
Industries, Inc. in the total amount of $25,469.00.
Discussion and consideration of awarding Bid No. Q4)992-02, for Traffic Light
Synchronization II (TLS-II), to Arjang Electric Systems, in the amount of
$37,620.00, and authorizing the Mayor to sign.
Co
Discussion and consideration of awarding Bid #Q-0992-03 for the Phase-I
Drainage Improvements, Sandy Knoll/Shadowcrest and Sandy Knoll/Woodhurst
drainage and pavement improvements in Willowood Subdivision to Gibson &
Associates, Inc. in the amount of $87,571 .IX), and authorizing the Mayor to sign.
Discussion and consideration of approving the City of Coppell's FY 1993
Funding Share for the Upper Trinity Feasibility Study in the amount of
$6,485.00.
Consideration and approval of authorizing final payment to precise Results, Inc.
in the amount of $245.55 for renovations to City Hall.
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Ratification of City Council's action to exempt the Coppell Kid Country Project
group from the City of Coppell's Peddlers and Solicitors Ordinance No. 92538,
for the purpose of operating a vehicle with a public address system on the dates
of October 17-18, 1992.
Councilman Weaver moved to approve the Consent Agenda Items 16 A, C, D, E and F.
Councilman Robertson seconded the motion. The motion carried 7-0 with Mayor Pro Tem
Smothermon and Councilmen Weaver, Thomas, Morton, Mayo, Robertson and Garrison voting
in favor of the motion.
Item 16. B.
Councilman Weaver addressed the Council regarding this item. Ken Griffin, City Engineer,
stated this is a grant from the state that deals with oil overcharge funds. Mr. Griffin stated the
intent of the synchronization is to allow for a progression down certain streets so drivers would
not have to stop and pollute the air and consume more fuel. Mr. Griffin addressed questions and
concerns from the Council that this synchronization could increase speeding. The actual dollar
cost for the synchronization is $13,612.00. Councilman Morton moved to award Bid number Q-
0992-02, for Traffic Light Synchronization II (TLS-II), to Arjang Electric Systems, in the
amount of $37,620.00, and authorizing the Mayor to sign. Councilman Thomas seconded the
motion. The motion carried 4-3 with Mayor Pro Tern Smothermon and Councilmen Thomas,
Morton and Mayo voting in favor of the motion and Councilmen Weaver, Robertson and
Garrison voting against the motion.
EXECUTIVE SESSION
(Closed to the Public)
2ES A.
Article 6252-17, Section 2 (e), and Senate Concurrent Resolution Number 83,
discussion with City Attorney concerning matter involving privileged
communications between attorney and client.
1. Longbranch (Not on Agenda)
2. Lonestar (Not on Agenda)
3. Negotiation with D/FW Airport (Mayor Wolfe)
4. Status Report of Pending Lawsuits/Claims
Article 6252-17, Section 2 (g) discussion concerning personnel.
1. Review of City Attomey (Mayor Wolfe)
Mayor Pro Tem Smothermon closed the Open Session and convened into Executive Session at
8:46 p.m. as allowed under the above stated article. Mayor Pro Tern Smothermon adjourned the
Executive Session at 9:05 p.m. and opened the Regular Session.
REGULAR SESSION
(Open to the Public)
There being no further business to come before the City Council, the meeting was adjourned.
Mark Wolfe, Mayor
ATTEST:
Dorothy Timmons, City Secretary
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