TR9302-CS 930323 Coppell, Texas 75019
~~ The City With A Beautiful Future ~.~ (~ ~'-~ 214-462-0022(~
March 23, 1993
Leroy Wallen, Director of Transportation Operations
Texas Department of Transportation
P.O. Box 3067
Dallas, Texas 75221-3067
Re: Traffic Light Synchronization Grant Extension
Dear Mr. Wallen:
Shohre Daneshmand, P.E., with the City of Coppell was successful in
acquiring a grant for the above referenced item in February 1992.
Due to some design and procurement delays it became apparent that
an extension would be needed in order to continue the grant
reimbursement process.
Barton-Aschman and Associates Inc., who represents the City as our
consultant, recommended the request for extension in December 1992.
The city sent a request to the State on December 16, 1992. On
January 18, 1993 we received the amendments from Pat Hickman with
the Traffic Safety Office in Dallas. We immediately began the
process of getting these documents to the city Council for their
approval and the Mayor's signature. This was placed on the
February 23, 1993 Council agenda and was consequently passed. The
Mayor then signed the documents on March 1, 1993 and we returned
them to Pat Hickman on March 9, 1993.
During this time there was no indication from the State that there
was a deadline for the return of these amendments. In fact, we
were led to think that this was approved and that the signed
amendments just needed to be forwarded as soon as possible.
On Tuesday, March 16, 1993 Pat Hickman contacted the Director of
Public Works and told him that Austin wouldn't sign the documents
because they were past the contract completion date. This, of
course, is of great concern to us. The activity surrounding the
extension request was all done in good faith and under the
direction of the State.
It is our understanding that all issues that were completed prior
to February 5, 1993 will be covered by the grant funds, but those
outstanding since this date will not be covered. The project is
95% complete at this time and we would like to see it funded
through the extension request period.
City staff would like to meet with you as soon as possible to
discuss this matter in hopes that you may be able to assist us in
our endeavor to have the amendment agreement signed.
I will follow up with a phone call to set up this meeting. In the
interim, please let me know if I can help clarify this matter.
Zfully, ~ /~
Street Superintendent
RG/bc
cc: Steven G. Goram, Director of Public Works
Ken Griffin, P.E., City Engineer
Shohre Daneshmand, P.E.
Gary Jost, P.E., Vice President, Barton-Aschman and
Associates, Inc.
2