ST9905DR-AG051025AGENDA REQUEST FORM
COl'FELL
DEP 1': Engineering
I)ATE: October 25, 2005
I'IEM #: 13
Ii'EM CAP]ION:
Consider approxal , {' awarding Bid, Contract ~,' Q-0905-02 to Craig Olden, Inc, for the construction of the Bctbc[
Road I Drainage Phase 'A' pr%cot, in an amount of $537 387 q0 as provided lbr in ( I] funds; and authon×mg the
Cty Manager to sign.
IIII
(;OAL(S): ..mlml.
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
Motion to Approve
M * York
S - Peters
Vote - 7-0
EXE( UTIVE SUMMARY:
Appro'~ al of this drainage improx emcnt project will allow fi)r the development of adjacent property m advance
lhe Befl~el Road reconstruction p~oject.
StarT recommends award of' the contract to Craig Oldcn, Inc., in an amount of $537,387.50 with an estimated
completion time of 110 calendar days. Staffwill be available to answer an3,' questions at the Council meeting.
FINANCIAL COMMEN'IS: Funds for this pro ect are available from the Street CIP bond proceeds.
T H E - C I T Y . O F
COl'FELL
MEMORANDUM
TO:
FROM:
DATE:
REF:
Mayor and City Council
Kenneth M. Griffin, P.E., Director of Engineering and Public Works /
October 25, 2005
Consider approval of awarding Bid/Contract # Q-0905-02 to Crt~g Olden, Inc., for
the construction of thc Bethel Road I Drainage Phase 'A' project, in an amount of
$537,387.50, as provided for in CIP funds; and authori×mg the City Manager to sign.
This project is a spin-offportion of the overall Bethel Road project from the Grapevine city limit
line to Freeport Parkway. It is necessary to bid this portion separately and construct it at this
time so that development can take place at the southeast comer of Freeport Pkwy. and Bethel Rd.
(the proposed }lard Eight site). The project generally consists of construction of a multi-barrel
box culvert from thc intersection of Freeport Pkwy./Bethel Rd. southward to thc existing crcek.
A head,vail will be constructed at the creek and gabions will be provided for slope stabilization
aloug the creek bank. Also, grading will take placc from the outfall to the south side of the
existing culverts bencath Bethel Rd. immediately cast of Loch Lane (see exhibit). At one time,
this portion of thc creek was considered 'Watcrs of the US' and we worked ~vith the US Army
Corps of Engineers for over two years to obtain permits. We recently convinced the Corps of
Engineers that the portion of the creek south of BetheI Rd. over to Freeport Pkwy. was not
'Waters of the US', and did not need to bc permitted for construction purposes.
Ou October 1 l, 2005, eleven bids were rcceived and opened for the construction of the Bethel
Road Drainage - Phase 'A' project. The bids ranged from $488,352.80 to $1,159,366, and the
calendar days on thc project ranged frown 110 to 320.
The low bidder on thc project, Mike Albert, Inc., did not provide the bid affidavit as required by
the contract documents. Upon rcview of his bid and thc other ten bids, the purchasing agcnt
determined that Mike Albert, Inc.'s bid was non-responsive and therefore the bid was rejected.
Thc next lowest biddcr was Craig Oldcn, Inc., in an amount of $537,387.50. Craig Olden, Inc.,
has snccessfully completed several projects within the City of CoppelI.
Staffrecommends award of the contract for the construction of the Bcthei Road 1 Drainage Phase
'A' project to Craig Olden, Inc., in an amount of S537,387.50, with an cstimated completion time
of 110 calendar days. Staff will be available to answer any questions at the Council meeting.
X n, .~
.I
T H £ C I T Y 0 F
COl'FELL
Nox ember 1. 2005
Trex or Bray, Vice President
Craig Olden, Inc.
P.O. Box 5000
Little Elm, TX 75068
RE: Bethel Road I Drainage Pro oct Phase 'A' (fi-om }:meporl lo south of Bethel Rtl.)
Pr%ject tt ST 99-05 DR
Dear Mr. Bray:
At the October 25. 2005 Cily Council meeting, the referenced prqject was awarded to your
firm Enclosed with this letter are three original contract docmnents. Please execute tile
three originals; provide thc required bonds and return two of thc executed documents to tile
Engineering Department. One of thc cxecuted documents is lb~ }our file.
To schedule a prcconstruction conference please contact Suzan Taylor, Project Coordinator,
at 972304-3679. GmTeth Campbell ,.','ill bc the Construction Inspector oil this project. Hc
call bo reached al thc Sallie lltlnlhcr.
Sincelcly,
Kenneth M. Grif'thl, P.E.
Director of Engineering/Public Works
et'floc 972/304-3686
Fax 972304-7041
CC: J?,rt ettl Campbcll, Construction Inspector