ST9302-CL000907 (2))~ COPPELL TEXAS 75019
PO. Box 478
Coppell. Texas 75019
972-462-0022
September 7, 2000
Mr. David Hamilton
Frost National Bank
P.O. Box 1600
San Antonio, TX 78296-1600
RE: 120 No. Denton Tap Road
Dear Mr. Hamilton:
In response to your correspondence to Mr. Ken Griffin, City Engineer for the City of Cop~ell,
I have researched all available records relative to the captioned location. I submit the
following for your review and comment. The earliest entry that was located dates back to
March 17, 1999 when Mr. Stan Phillips, the City of Coppell's representative on the project at
the time, spoke with Ms. Kim Gilley with Frost Bank, 214-515-4971. Start was advised to
contact Landscape Resources at 972-869-1700 and speak with Keith or Bonita. There is no
Indication as to what the question or problem was at that time.
The next entry from July 7, 1999, shows that Mr. Phillips received a voice mail from Ms.
Sherry Dickey with Frost Bank, 214-515-4963, advising that the water sprinkler was not
working. At that time two contractors were working in the area. Mr. Phillips checked the site
and determined that the problem was probably caused by Fox Contracting. Mr. Phillips called
Mr. Larry Davis, the City of Coppell's representative for the work being done by Fox
Contracting to advise Mr. Davis of the complaint. Mr. Phillips also called Ms. Dickey on July
8, 1999 tO advise her of the action taken and to give Ms. Dickey Mr. Davis' name and phone
number.
On July 19, 1999 Mr. Phillips called Keith with Landscape Resources at 214-818-8153 and
advised Keith of the location of the new curb and sidewalk. There are no notes indicating what
prompted this action.
On August 3, 1999 a meeting was held on the site in order to resolve the irrigation problems.
In attendance were representatives from both construction companies working in the area, both
City of Coppell representatives and a representative from Landscape Resources. Fox repaired
sprinkler heads near Denton Tap Road. Landscape Resources identified a broken 1 1/2"
sprinkler line. That was repaired by Ed Bell's subcontractor, M-CO Construction Company.
There was still a problem and it was presumed by the parties in attendance that a valve was
turned off, but no one knew just where that valve was.
On August 4, 1999 Gary Pryor with Ed Bell reviewed a video tape that was made prior to the
beginning of construction, located the valve on the tape, found the valve at the site, turned the
valve on and called Landscape Resources to activate the system and notify us of any problems.
Mr. Pryor and Mr. Phillips then met with Landscape Resources that same afternoon at 5:30
p.m. (Evidently the turning on of this valve revealed that more heads were missing.)
On August 5, 1999 Mr. Pryor and M-CO replaced the missing heads. Everything is working
up to the parking lot.
On September 21, 1999 Ed Bell's excavation crew hit a 1 tA' irrigation main that is located in
the street. Mr. Pryor turned the water off. I advised Mr. Pryor to contact Frost Bank and
schedule a meeting with their irrigator so we could determine how the system must be altered.
On September 23, 1999 I met with David Holbrook of Landscape Resources. By this time the
location of the street was staked on the ground. I showed Mr. Holbrook the street and
sidewalk locations and advised him that the irrigation main would need to be moved out of the
street Right-Of-Way.
That is that last information uncovered relative to the landscape and irrigation at Frost Bank
until I met with you at I:00 p.m. on April 26 of this year. Additionally, I unsuccessfully
attempted to contact David Holbrook with Landscape Resources. That company is now Tm
Green Landcare. Their telephone number is still 972-869-1700, but Mr. Holbrook no longer
works for them.
In summation, David, it appears that the City of Coppell responded in a timely manner to each
complaint or question. And it appears that on August 5, 1999 the irrigation system was
functioning to everyone's satisfaction. If you have information that differs with the contents of
this letter, please share that with me at your earliest convenience.
Thank you for your patience and I look forward to hearing from you soon.
Sincerely,
Construction Inspector
cc: Mike Martin