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SC-Mockingbird E4-AG 900410FINANCIAL RMVIEW BY: ~- REVIMWFfD BY CfM: ITEM CAPTION: ~er a pr~liml,m,~ n~'theast c~'ner of Mo,-ki-E~bird !-~ne amd District. SUBMI~"I'~U BY: EVALUATION OF Date of Plana~ ami ~ Dec~i~ of pl:..,i.,~ & ~ Applicant is r~lu~st~~ ~ of Please see attached staff ~ VARIANCF_~: to be apl~oxlmatel~ sixty feet Z) tlmt all feea other than i~pecti~ fees be BUDGET AMT. CO~tENTS: LEGAL REVIEW BY: A(;E$~A REQ FORM (>588DS TO: FROM: DATE: SUBJECT: Mayor and City Council ~ Alan D. Ratliff, City Manager April 4, 1990 Mockingbird School Site Addition We have been working with the School District architects and administration as they process the plat and plans for this new school. Staff has agreed to support them in several areas such as the distance between drive entrances; however, the request for waiver of fees is one that we do not support. Previously the City Council waived the fees on the new high school in an amount exceeding $35,000. The School District obtains its money from a much broader tax base than the City, and therefore it does not necessarily mean that the money to pay these fees is coming "out of the same taxpayer's pocket." In addition, our fees relate to reimbursement for costs incurred by the city providing inspections and other services to the site. Should you have any desire to waive this, we feel you should ask that all waived fees be credited against future joint activities and/or facility usage. This, of course, could be carried to an extreme; however, the School District and the City should respect one another's respective financial situations. We had planned to apply the fees waived for the high school to the City's share of the costs for the natatorium ~f it had been approved and Mr. Echols and I had gotten ~nto hard negotiations. Mockingbird School Site Addition April 4, 1990 Page 2 Attached is a memorandum from your last FYI packet from Chief Neil McKinney regarding the congestion on Moore Road at Austin Elementary School. You may be aware that the original plan for that school depicted a circle drive behind the school. In hindsight, had it been built, it might have significantly improved traffic flow on Moore Road. We would suggest, should the opportunity arise during the discussion of the access to this new school, that you ask the school representatives who will probably be at this meeting if they are willing to spend the money saved on the previously waived fees to solve the problem at Austin Elementary by building the additional egress/~ngress~ If you waive these fees~ you cnuld sttempt to direct that these fees also be used to do this. Also consider that this m~tte~ may b~ approp~i~t~ for further discussion at the joint meetin9. ADR/slt SCHOOL.CC Minutes ~ September 8, 1~ · Page 8 Item 16: Consider approval of a final plat and variances for Coppell High School, at the request of Coppell I.S.D., on property located approximately 1000 feet west of Denton Tap Road, and approximately 1300 feet north of Sandy Lake Road. Date of Planning and Zoning meeting - August 20, 1987 Decision of Planning and Zoning Commission - Approved (6-0) Planning and Zoning Coordinator Taryon Bowman made the presentation to the Council. She stated that this is a request of a final plat for Coppell High School on 49.9 acres of land. Several variances have been requested such as building height, lighting, parking, parking surface, and screening wall. The school district has also requested a waiver for the payment of water and sewer availability fees, sewer contract fees, water tap fees and construction permit fees. Ail DRC commants have been addressed, therefore, staff has no objections. Mr. Jim Boughton of SHWC Architects made the presentation to the Council on behalf of the applicant. Due to a conflicting function this same night, there was no one from the Coppell I.S.D. or School Board present. Following discussion, Councilman Smothermon moved that Council approve the final plat of Coppell I.S.D. for the Coppell High School and that this approval be subject to the conditions set forth in the preliminary plat as reiterated below: 1. That the building height be granted a variance to allow for a proposed height of the structure to fifty-two feet (52'). 2. That the variance on the lighting be approved with the use of a blinder to cut the sideways spillage of the light onto adjoining property owners. 3. That the variance from the required two thousand (2,000) parking spaces be decreased to one thousand two hundred fifty (1,250). 4. That five inches (5") of concrete on a prepared subgrade be allowed for the entire parking area with no gravel parking areas. 5. That as many trees as possible will be left on the west with a six foot (6') chain length fence being constructed on the outside of the trees along the west property line. Dr. Melvin Gross, who was in the audience to night the preliminary plat was approved by Council, stated that he would be willing to donate any property to the school that would be required to put this fence on the outside area of the trees and this fence would also be constructed along the southern property line up to Oak Trail. The gate to this property would be for emergency use only. The gate to this property on the south side of the property would be considered to be for emergency traffic only and extra emphasis on shrubbery would be followed along the south property line from the chain length fence east to the school's eastern most property line. That the fees be waived as requested and the City Manager enter into negotiations with the Coppell I.S.D. for some "in-kind" training of City employees. Mayor Pro Tem Stanton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. TO: ALAN RATLIFF City Manager · MAR l:1 1990 MEMORANDUM 'CITY MANAGER FROM: REF: CONGESTION ON MOORE ROAD DATE: MARCH 12, 1990 AT AUSTIN ELEMENTARY SCHOOL During the staff meeting of February 14, 1990, you asked me to research the traffic problem at Austin Elementary School, determine if hazards exist, and recommend solutions. The Police Department has conducted an indepth study of the problem as well as held discussions with Dr. Deborah Nelson, Principal at Austin Elementary School, Ms. Ellen Shiplett, President of the Parent Teacher Organization and City Engineer Russ Doyle. Dr. Nelson was very cordial in her meeting with me but was very concerned about the problem. She expressed her frustration in the fact that the problem has been addressed in numerous times and ways in the past with yet no permanent solutions and with the outlook that the problem will be worse in the future. In addition, she stated that letters have been sent home with students in an attempt to encourage parents to assist in solving the problem by: 1) Utilizing the bus system; and 2) Appropriate use of designated areas in dropping off and picking up children. In visiting with Ms. Shiplett, she expressed concern that all of Moore Road was unsafe for school children and that the PTO was planning to officially contact the City Council to voice their concerns. The recommendations the Austin Elementary School PTO plan to make are as follows: 1) Reduction of the speed limit on Moore Road to 30 mph; and 2) The installation of stop signs on Moore Road at various intersections. While no permanent solutions have been readily identified, both Dr. Nelson and Ms. ~hl~e~t were extremely pleased that we are addressing the problems once again. In our discussions with City Engineer Russ Doyle, he stated his recommendations will include an additional drive from the circle to the bus drop-off area and utilization of the bus drop-off area. Memo to Alan Ratliff, City Manager Ref: Congestion on Moore Road at Austin Elementary School March 12, 1990; Page 2 of 3 As a result of the study by the Police Department, we report the following findings: FINDINGS: Traffic congestion exists both during the morning and afternoon hours when parents are dropping off or picking up their children. While there is a relatively long driveway up to the school, parents line up to drop off their children at a basically small designated drop-off area. Not only do parents wait until they reach this small drop-off area but they also often sit and wait until their children are inside the building. The line-up of cars naturally fills the driveway and forces a back-up both directions on Moore Road. The problem is exacerbated by other traffic, particularly during the morning hours. Parents both north and southbound must wait in line to turn in at Austin Elementary, causing a back-up in both directions on Moore Road. In addition, parents southbound pull to the curb to turn right mixed with parents pulling to the curb to let off children at the sidewalk and/or crosswalk. Parents northbound, frustrated with waiting to turn left into the school driveway, will initiate their left turn without sufficient clearance, thereby blocking southbound traffic. Parents utilizing the alley to the west to drop off children have created a traffic problem in the alley. The one-lane alley is now a by-pass to the elementary drive which is full. The parents who are egressing back onto Moore, turning both left and right, are feeding back into the traffic congestion. 6. There is a "No Left Turn' at the elementary driveway which is usually obeyed except when traffic is light. An additional driveway exists immediately north of Fire Station #2 but is restricted for use by buses only. The bus area is utilized by regular school buses as well as day care buses. Northbound traffic which backs up does block the entrance to Fire Station #2. On two occasions last week emergency runs were made from this location. The emergency units were able to get out; however, if these had occurred during those times when traffic is congested, it could be a problem. Memo to Alan Ratliff, City Manager Ref: Congestion on Moore Road at Austin Elementary School March 12, 1990; Page 3 of 3 9. SCHOOL STATISTICS: Enrollment '87-88 School Year: 430 (K-5th Grade) '88-89 School Year: 615 (K-5th Grade) '89-90 School Year: 550 (K-3th Grade) Enrollment dropped due to construction of intermediate school '90-91 School Year: 630 (K-3rd Grade) PREDICTION With the increase in the predicted enrollment coming those ages (Kindergarten & 1st - Grade) where parents more inclined to personally drive their children school rather than utilize the bus system. Bus System. The bus drop-off area is utilized by: 4 School District Buses 5 Private Day Care Buses at are to 10. The original plat of the school area reflects a circular drive encircling the entire school. If this circular drive would have created additional drop-off points, it would seem that this would alleviate some of the problem. RECOMMENDATIONS: CITY. The Police Department will continue to monitor this location during these congested times taking enforcement actions where appropriate, i.e., "No Left Turn", speeding in school zones, and disobeying crossing guards. SCHOOL. a. Additional C o student drop-off areas need to be identified. Consideration could be given to increasing the current unloading area from basically one car length to several car lengths, perhaps with covered walkway. (Refer to orange area marked "B") Consideration be given to allowing parents to utilize the unloading area which is currently designated for buses only. This would almost double the area available to pick up/drop off children. Obviously, the school would need to emphasize safety considerations. Other Coppell schools currently mix the traffic. (Refer to orange area marked "C") Consideration be given to to switching the parent drop-off area and the area designated for buses only. When approached with this option, Dr. Nelson replied that this had not previously been tried and that could be pursued if approved by Rick Foster. If construction plans are being considered for an additional school on Mockingbird, serious consideration should be given to that construction so that this same problem is not created at the new site. }~H/sah LL INDEPENDENT S OL DISTRICT ~'~'~' .."" David P. S~d Alan Ratcliff City Manager City of Coppell P. O. Box 478 Coppell, Texas 75019 RE: ITEM 16 CITY COUNCIL AGENDA SEPTEMBER 8, 1987 Dear Alan: The Coppell Independent School District hereby requests that all developmental and availability fees be waived by the City of Coppell in reference to the proposed Coppell High School. The school district understands these fees to include the following: 1. water and sewer availability fee - $23,400 2. water tap and sewer connection fee - $200 ($100 each) 3. construction permit/inspection (1½% of cost of all public storm drainage, water line, and firelane paving construction cost) - $12,457.50. If you have any questions pertaining to this request please do not hesitate to call. Sincerely, David Stanfield, Superintendent DS:bY cc: Gary Keep, SHWC Jim Boughton, SHWC 1201 Wra~dler Drive Coppell, Texas 75019 (215) $71-1111 TO: SUBJECTI THE Clef WITH A ~.AUTIFUL FUTURE HANDWRITTEN MEMORANDUM FROM: TARYON BOWMAN DATE: MESSAGE: CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT ~A~: MOCKINGBIRD SCHOOL SITE ADDITION, PRELIMINARY PLAT P & Z HEARING DATE: March 15, 1990 C. C. HEARING DATE: April 10, 1990 LOCAT I ON: North of Falcon Lane and east of Mockingbird Lane. REQUEST: Approval of a preliminary plat and a variance request to the Comprehensive Subdivision Ordinance, to allow the distance between the existing exit and the proposed entrance to be 60 feet rather than the required 90 feet, and waiver of all fees other than inspection fees. SIZE OF AREA: 27.93 acres APPLICANT: Coppell I.S.D. 1201 Wrangler Drive Coppell, Texas 75019 A~ALYSIS: Situated on this parcel is an existing school site (Coppell Intermediate School) which is unplatted. Approval of the preliminary and final plat for the Mockingbird School Site will allow the construction of a new elementary site. ALTERNATIVES: i) Approve the preliminary plat with waiver 2) Approve the preliminary plat without waiver 3) Deny the preliminary plat ATTACHMENTS: 1) Preliminary Plat 2) Variance request MESSTF ITI~ 10 Minutes of March 1§, 1990 Planning & Zoning Conmission Page 5 DI AFT Following discussion Co~issioner Green ~oved to approve the final plat for Gateway Business Park with stipulations, and with the condition that the preliminary plat be revised to show 90 feet of R.O.W. to ace~-~odate a four-lane divided thoroughfare. Comissioner Scott seconded the motion; motion carried (6-0) with Chairman Hunsch and Comissioners Green, Gross, Redford, Scott and ?unnell voting in favor of the motion. Ite~ 10: Consider approval of a preliminary plat for Mockingbird School Site Addition, located at the northeast corner of ~ockingbird Lane and Falcon Lane, at the request of Coppell Independent School District. P&Z Coordinator Taryon Bo~an introduced the itea to the Comission. Ma. Bo~an stated that beth the preliminary and final plats for this project are being requested in order to obtain a building permit to allow a timely construction schedule. The proposed school will be situated adjacent to an existing Intermediate School. She further stated that the applicant has submitted a request to allow the distance between the existing exit and the proposed entrance to he 60 feet. The Comprehensive Subdivision Ordinance requires a 90 feet mininmm. Ms. Bowman then stated that the applicant is requesting all fees other than inspection fees be waived by the City Council. If approved, the final plat will allow the conBtrnction of a new elementary site. Ms. Bowman stated that staff has no objections to the approval of the preliminary and final plats. Mr. Robert Howman of Ayres and Associates was present to represent this item before the Comission. Mr. Howman stated that this school site will be built by the sa~e floor plans as Barbara S. Austin Elementary School on Moore Road. In response to concerns raised by the Com~ission, Mr. Howman stated that this school far exceeds the minimum parking requir~.~_nts, and that they have added extra parking spaces to handle the overload from the existing Intermediate School adjacent to this site. Following discussion Com~ianioner Gross moved to approve the preliminary plat for the Mockingbird Elementary School site with the applicants requests. Co~issioner Green seconded the motion; motion carried (6-0) with Chairman Munsch and Coeunissioners Green, Gross, Redford, Scott end ?unnell voting in favor of the motion. COPPELL INDEPENDENT SCHOOL DISTRICT ~201 Wrangler WILBURN O ECHOLS, JR Coppetl, Texas 7.5019 SUPERINTENDENT OF SCHOOLS VONITA WHITE ASSISTANT SUPERINTENDENT ASSISTANT SUPERINTENDENT (214) 471.1111 March 9, 1990 Ms. Taryon Bowman City of Coppell 225 Parkway Boulevard Coppell, Texas 75019 Re: Proposed Mockingbird Elementary School Dear Ms. Bowman: We are requesting two (2) variances in the subdivision ordinances. As per city staff recommendations, we are requesting that the distance between the existing exit and the new proposed entrance to the elementary school to be approximately sixty feet (60') rather than the required approximate ninety feet (90') by ordinance. This is to align an existing road to the west and our proposed entrance. The second variance is a request that all fees other than inspection fees be waived. This is due to the fact that both the City and the School District are tax supported entities. Sincerely, Wilburn O. Echols, Jr., Superintendent WOE/btv Teaching and Learning Together.