DR9306-AG 950411 AGENDA REQUEST FORM
CITY COUNCIL MEETING: April 11, 1995 ITEM
ITEM CAPTION:
Authorization to close Bethel School Road for a period up to 120 days, between Swan and
Hawk for the construction of a box culvert associated with the Stream G-6 Drainage
Improvements (DR 93-06).
/ I
SUBMITTED BY~ M:~ffin~
TXTLE: Ass~
STAFF CO~ENTS:
See attached memo.
STAFF RECOMMENDATION Approval ~ Denial
EXPLANATION:
Staff will be available to answer any questions concerning this issue.
BUDGET AMT.$m/D AMT. EST.$ +/- BUD:$
FINANCIAL COMMENTS:
Agenda Request Form - Revised 1/94
SUPPORT DOCUMENTATION FOR AGENDA ITEM
STAMP RECEIVED BY CITY MANAGER'S OFFICE:
SUPPORT DOCUMENTATION SUBMITTED WITH ITEM: NO. OF ORIGINALS REQUIRED
MEMOS/LETTERS/REPORTS/BILLS/MINUTE · ~"'"1 for a total of pages
CONTRACT/AGREEMENT ........... : 3 originals for signature
C.I.P. CONTRACT ................. : 6 originals for signature
CHANGE ORDERS ................. : 3 originals for signature
ORDINANCE .................... : 1 blueback for signature + 3 copies
CAPTION ....................... : 1 blueback for signature
RESOLUTION .................... : 2 blueback for signature + 1 copy
PROCLAMATION ................. : 2 blueback for signature + 1
BIDS .......................... 1 each
SUPPORTING DOCUMENTS (narrative) . . . 19 + original
(over 10 pages or 5 double sided in length)
LOCATION MAPS ................. : 14
ZONING PLANS .................. : 14
PRELIMINARY/FINAL PLATS ......... : 14
SITE PLANS ..................... : 14
LANDSCAPE PLANS ............... : 14
ARCHITECTURAL RENDERINGS ....... : 14
LENGTHY DOCUMENTS ............ : 14
(zoning, subdivision ordinance, master plans)
DATE PUBLISHED IN THE CITIZENS' ADVOCATE:
(to meet legal requiremems prior to consideration by council)
NOTIFICATION TO:
METHOD OF CONTACT:
NOTES
Agenda Request Distribution - Revised 1/94
To: Mayor and City Council
From: Kenneth M. Griffin, P.E., Assistance City Manager/City Engineer ~
RE: Authorization to close Bethel School Road for a period up to 120 days,
between Swan and Hawk for the construction of a box culvert associated with
the Stream G-6 Drainage Improvements (DR 93-06).
Date: April 3, 1995
Recently a contract was let for drainage improvements to Stream G-6. Part of the drainage
improvements include the construction of a 6x10 box culvert adjacent to the existing box culvert
beneath Bethel School Road. The contractor has requested permission to close Bethel School
Road during the construction of that culvert. The contractor's reasoning is twofold: 1) it will
expedite the construction of the culvert, thereby expediting the overall completion of the project;
2) it will create a safer work environment for not only the construction, but also the w6rkmen
and the motorists. We have sent information to the Coppell Independent School District, Police
Department and Fire Department seeking input on this request. Quite honestly, I can state that
none of the three entities was extremely pleased with the prospect of Bethel School Road being
closed. However, all three understood the reason behind the request and as such did not offer
objections to the request.
This request, if granted, will expedite the construction by at least 30 days. It is anticipated that
the road will be closed down beginning approximately April 24, 1995 and ending approximately
July 21, 1995, a total of 89 days. During that time frame, as can be seen on the enclosed map,
motorists wishing to travel in an east or west direction of this general vicinity, would utilize
Villawood or Beltline. It is my opinion that after a very short adjustment period, most traffic
would avoid this area and go south to Belt Line Road to travel in an east or west direction.
Obviously, if this request is approved, advanced notice will be placed informing motorists that
the street section will be closed. That notification will include Paragon Cable and the local
newspapers.
Staff will be available to answer any questions concerning this issue.
Kenneth ~. Grifrln,
Asszstant C].rv
City of Coppeii
P.O. Sox 478
Coooeii, 'i~exas 75019
Re: Stream
Roaa Closure
Berne! School Road
Swan an~ Hawk
~ane
Dear Kenneth
We request permzssion to close Bet~ei School Roa~ ~rom Swan
to Haw~ Lane during construction o~ culvert crossing Bethel
Sc~ooi Roa~ and south end of concrete an~ gaDion cnannei.
T~is recuest wi£1 reduce the time the roa~ will 'De either
ciose~ or restricted ~or culvert construction by about
thirty days. Additlonai Darrlcading and slgnage wili not
reduce the actual cost. Increased safety to the motoring
pu'Diic from not only the road curving and sloping at t~e
culvert, but construction equipment crossing the road in the
process oP construction o~ cnannei and ga'Dions.
Yours Truly
M.A. Vinson Construction Co, inc.
MEMORANDUM
TO: MIKE MARTIN, E.I.T., ENGINEERING DEPARTMENT
FROM: MIKE SCOTT, INTERIM CAPTAIN, POLICE DEPARTMENT
RE: BETHEL SCHOOL ROAD CLOSURE
DATE: 03-15-95
In response to your memo dated February 24th., the Department has
considered the request. If the closure of Bethel School Rd. is
necessary to complete improvements, the Department will make the
necessary adjustments for taking an alternate route when responding
to calls for service in the area.
Please advise the dates and times for the closure.
MDS/ms
MEMORANDUM
April 3, 1995
TO: Mike Martin, Graduate Engineer._
FROM: John Linstrom, Deputy Fire Chieff~
SUBJECT: Bethel School Road Closure
In response to your memo dated February 24, 1995, the Fire Department will make the
required arrangements to operate with the closure that you have proposed.
Please advise the dates and times for the closures as the project progresses.
Office of Community Services & Transportation
Rick Foster
April 4, 1995
Mike Martin
City of Coppell
Coppell, Texas 75019
Dear Mr. Martin,
According to our phone conversation on Monday , it
is my un~rStanding that the
closing E' 1 School Road )r~ ~ ;ime.
If it is dete~i~-that the/ ~i? c/ ~ in
the confines of the summer n lays, ~ ~tter
for the operation of °ur?~s
Howe be
lon,
1995-96
be~
drivers.
If you need any more'information,~Dl~s~:'~ntact~.
..~rely,/7
Rick Fo~ter
Director
1201 Wrangler Circle · Coppell, TX 75019 ° (214) 462-1201 ° FAX (214) 393-3065 ~
8. Citizen's Appearance
There were no citizens signed up to speak under this item.
A. Mayor Morton recognized Frank Beard and presented a Certificate of Recognition on
behalf of the Council and the Coppell community, for his quick actions in being the first
paramedic on the scene of the accident of Officer Steve Hayes. Mr. Beard stated he was
very impressed with the response of the Coppell Fire Department.
B. Mayor Morton presented to Jeff Waters, President of the Rotary Club, a Certificate of
Appreciation for the Rotary Club's donation of the monument sign at the entrance to
Andrew Brown Park - West.
C. David Miller, Police Chief, introduced newly hired Captain Wade Goolsby to the
Council. Chief Miller also updated the Mayor and Council on the condition of Officer
Hayes.
D. Mayor Morton announced that Ralph Goins had received an award for his work as a
volunteer coordinator for the Society of St. Andrews.
CONSENT AGENDA
9. Consider approval of the following consent agenda items:
A. Minutes of: March 28, 1995
B. Consideration and approval of an Ordinance for ZC-563(CH), to
change the zoning from R (Retail) and TH-2 (Town House-2) to SF-7
(Single Family-7) on a 16.208 acre tract of property located at the
northeast intersection of Thweat and CoppeH Roads, and authorizing
the Mayor to sign.
C. Consideration and approval to amend Article III, 3.04 of the Keep
Coppell Beautiful Committee by-laws to state that seven members shah
constitute a quorum for the transaction of business.
D. Authorization to close Bethel School Road for a period of up to 120
days, between Swan and Hawk for the construction of a box culvert
associated with the Stream G-6 Drainage Improvements (DR 93-06).
Item C was pulled for further consideration.
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Items A, B, and D --
Mayor Pro Tem Robertson moved to approve Consent Agenda Items A, B carrying Ordinance
91500-A-87 and D. Councilmember Alexander seconded the motion; the motion carried 7-0
with Mayor Pro Tern Robertson and Councilmembers Alexander, Sturges, Watson, Reitman,
Mayo, and Sheehan voting in favor of the motion.
Item C --
City Manager Jim Witt advised that the ordinance on this item needed work and would be
brought back to Council for consideration. Councilmember Mayo moved to table Consent
Agenda Item 9 C until the second meeting in May. Mayor Pro Tern Robertson seconded the
motion; the motion carried 7-0 with Mayor Pro Tern Robertson and Councilmembers Alexander,
Sturges, Watson, Reitman, Mayo, and Sheehan voting in favor of the motion.
10. Consideration and approval of a Texas Waste Management request for a
decrease for the base compactor rental rate, and an increase in the price per
pull rate, and grandfathering aH existing commercial compactor accounts that
would be negatively affected by the proposed new rates.
Steve Goram, Director of Information Services, made a presentation to the Council. Texas
Waste management reviewed the suggestion of Councilmember Robertson to grandfather the
existing accounts and have agreed to the same. Mayor Pro Tern Robertson moved to approve
the Texas Waste Management request for a decrease for the base compactor rental rate, and an
increase in the price per pull rate and grandfather all existing commercial compactors until such
users feel it is in their best interest to go into the new system. Councilmember Reitman
seconded the motion; the motion carried 7-0 with Mayor Pro Tem Robertson and
Councilmembers Alexander, Sturges, Watson, Reitman, Mayo, and Sheehan voting in favor of
the motion.
11. Consideration and acceptance of the 1995-96 Keep Coppell Beautiful
Committee's operating budget.
Steve Goram, Director of Information Services, made a presentation to the Council.
Councilmember Sheehan moved to accept the 1995-96 Keep Coppell Beautiful operating budget.
Councilmember Sturges seconded the motion; the motion carried 7-0 with Mayor Pro Tern
Robertson and Councilmembers Alexander, Sturges, Watson, Reitman, Mayo, and Sheehan
voting in favor of the motion.
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