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ST8804-AG 901023AGENDA REQUEST FORM CITY COUNCIL MEETING October 23, 1990 CAPTION: Discussion and consideration of approving an agreement with Coppell Municipal Utility District #1 to connect the proposed Heartz Road sewer collection line to the District's main sewer interceptor line and the conditions thereof. SUBMITTED BY: (Director'~' Signature) STAFF REP.: OTHER REP.: EVALUATION OF ITEM: DATE: This item was presented and approved at the MUD Board meeting on October 16, 1990. It was a result of meetings and discussions with Steve Gor~m and Mr. Phy. Steve has provided his letter of recc~nendation in support of the items listed. BI.GET AMT.: COM3~ENTS: AMT. ESTIMATED: FIN~CI~REVI~ BY: LEGAL REVIEW BY: REVIE~D BY CM: CITY,MANAGER Octo~e~ 16~ 1990 COPPELL PUBLIC WORKS MEMORANDUM TO: FROM: SUBJECT: RE: Alan D. Ratliff, city Manager / Steven G. Goram, Director of Public WorkS~ Proposed New Heartz Road Sewer Collection Line District's Letter of 10/16/90 Staff has reviewed the referenced letter and generally finds it acceptable. As you may be aware, the construction of Heartz Road north of Sandy Lake Road entailed paving, extension of water utilities, storm sewer, and the replacement of the existing 8" sanitary sewer line with a new sanitary sewer line in size and capacity to accommodate the service area. It appears the original sanitary sewer line was not sized to accommodate the present zoning and anticipated development. For that reason, Staff felt it necessary to request the developer to replace the existing sewer with a collection line capable of providing service for the area as presently planned. The proposed new Heartz Road sewer collection line is needed to provide service primarily to the area within the Municipal Utilities District. Additionally, the line will service a very small area (relative to the service area) which is presently being served by the existing line. There was discussion with the Municipal Utilities District and Staff concerning the area outside the District boundaries which presently is not developed. Upon that discussion it was determined the area questioned is presently planned for properties exempt from ad valorem taxation. Staff has no objection with the City entering into the letter agreement with the District if it's Council's desire. The District has reviewed the construction plans and has informed Staff the plans are acceptable. SGG/sm MEMOR2~qDUM TO: FROM: DATE: SUBJECT: Mayor and city Council Alan D. Ratliff, City Manager October 19, 1990 city Council Meeting, October 23, 1990 The regular City Council meeting on Tuesday, October 23, will be held in Council Chambers at 255 Parkway Boulevard and is scheduled to begin at 7 p.m. Please be advised that this meeting will be declared "Students in Government Day." I would like to remind you that the Mayor has received an invitation for you to eat lunch with the students at Coppell Middle School and has asked that you come to City Hall at 6:30 p.m. to meet with your student counterparts. Due to this special circumstance, we will hold the Executive Session until the end of the meeting and completion of the regular session items. Beginning on Wednesday, October 24, most of the directors and I will be in Corpus Christi attending the Texas Municipal League Annual Conferences. ~r. oAs you will recall, this is the conference at which most of the~professlonal associations hold their meetings. Gary Sieb will be in town and will be available to assist you if the need arises; however, I will stay in telephone contact with him. COPPELL MUNICIPAL UTILITY DISTRICT NO. 1 8300 DOUGLAS, SUITE 800 DALLAS, TEXAS 75225 (214) 691-9448 October 16, 1990 Mr. Alan D. Ratliff City Manager City of Coppell P.O. Box 478 Coppell, TX 75019 Dear Mr. Ratliff: The City of Coppell has requested the approval of the District to connect its proposed new Heartz Road sewer collection line (the "new line") to the District's main sewer interceptor line (the "interceptor") to replace the exist- ing Heartz Road sewer collection line (the "existing line") , and the Board of Directors of the District has approved such connection subject to and contingent upon the following terms and conditions: 1. The new line shall be designed in compliance with all present applicable design standards of the City; 2. The proposed connection of the new line and the interceptor shall be submitted for the approval of the District; 3. The line shall be installed and connected to tile interceptor in substantial compliance with the plans and a copy of the "as-built" or record drawings thereof provided to the District; 4. The District shall be advised 48 hours in advance of the connection of the new line to the interceptor and shall be allowed to inspect the work done during said connection; 5. Upon the testing and acceptance of the line, the City shall abandon the existing Heartz Road sewer collection line; 6. The new line shall serve only the area shown in Exhibit A attached hereto and made a part hereof for all purposes; 7. All active sewer connections to the existing line within the proposed service area, all future connections to the said new line which are within the District's boundaries and any new new connections to the new line which are for property which is exempt from ad valorem taxation by the City of Coppell shall be permitted to connect to the new line; no taxable property situated outside the District's boundaries shall be Mr. Ratliff -2- October 16, 1990 permitted to connect to the new line unless and until the same has been annexed to the District under and pursuant to the then standard annexation requirements of the District; 8. The City shall be responsible for the proper maintenance of the new line, and the City shall hold the District harmless from all claims of any kind in connection with the construction or maintenance of the new line save and except for any intentional acts of the District or its representatives, in which case the District shall be liable. The District shall cooperate fully with the City in the connection of the new line to the interceptor and agrees that it shall approve any request for annexation of land outside of the District's boundaries if the owner of such land submits the appropriate documents and makes payment of all standard fees and charges, provided that the proposed land use is either the same as is presently shown on the City's land use plan or does not substantially increase the anticipated sewage flow into the interceptor. If the above and foregoing provisions are acceptable to the City, please so indicate by signing in the space provided below and returning one copy to the District. We will then prepare an Agreement for execution by the parties. If the proposed provisions are not acceptable to the City or if it is felt that additional provisions are required, please so advise at your earliest convenience. Thank you for the City's cooperation in this matter. JLM:bs Y~o~rs very truly, President, Board of Directors to t%he City_oQf Coppell. The above proposal is acceptable .'].~ /' (d~e) Alan D. ~atl~ff / City Manager needed capacity for call holding, call pickup and call transfer. Following discussion of this item, Councilman Robertson made a motion to approve the contract with GTE for specified equipment and installation of a new communication network for the City. Mayor Pro Tem Smothermon seconded the motion. The motion carried 6-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton, Robertson and Nelson voting in favor of the motion. Following completion of voting, Councilman Cowman rejoined the Council. Item 22 Discussion and consideration of approving a list of projects to be submitted to Dallas County for consideration in a future transportation bond program. Director of Public Works Steve Goram made the presentation. A list of the proposed project list is attached to these minutes as Addendum A. Councilman Morton moved to approve the list of projects and to forward the information to Dallas County to be included in the proposed County Bond Program. Mayor Pro Tem Smothermon seconded the motion. Motion carried 6-1 with Mayor Pro Tem Smothermon and Councilmen Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion and Councilman Weaver voting against the motion. Item 23 A) Mayor Mark Wolfe's Report. Councilman Nelson reported that he and Staff will meet with DCAD to go over the appraisals of property in the City on November 1, 1990. CONSENT AGENDA Item 24 A. Consideration of a variance B and Section 10-5-4 A of which concerns streamers respectively. The variance Thumb Food Stores for the from Section 10-4-3 the Sign Ordinance and banner signs, is requested by Tom property located at Fe Consideration of approval of final acceptance of the Hill drive Drainage Improvement Project and authorizing the final payment of $3,654.04. Council requested that Items 24-A and 24-F be pulled for individual consideration. Mayor Pro Tem Smothermon made a motion that items 24-B, 24-C, 24-D and 24-E be approved. Councilman Morton seconded the motion. The motion carried 7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion. Councilman Morton stated that previous approval on another store for variance of this Ordinance was given for seven days and he felt that the same restrictions should apply to other stores who apply. Following discussion by Council, Councilman Nelson moved that item 24-A be approved as written. The motion was seconded by Councilman Weaver. The motion carried 5-2 with Councilmen Weaver, Thomas, Cowman, Robertson and Nelson voting in favor of the motion and Mayor Pro Tem Smothermon and Councilman Morton voting against the motion. Councilman Weaver asked if there would be funds left when final payment has been made on this project and suggested that the excess funds could be used on other drainage problems within the city. Following discussion of this item, Councilman Weaver moved that Item 24-F be approved as submitted. Councilman Robertson seconded the motion. The motion carried 7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion. EXECUTIVE SESSION Item ES-25 (closed to the Public) Article 6252-17, Section 2 (e) and Senate Concurrent Resolution Number 83, discussion with city Attorney concerning matter involving privileged communications between attorney and client. 1. Johnnv Thomnmnn a~n~vme { ~- ~,,~ 4 ~.