ST9902-AG050712
THE CITY OF
DEPT: Engineering
AGENDA REQUEST FORM
DATE: July 12, 2005
ITEM #:
20
,
. J 1
"<
i
/1,.'
ITEM CAPTIO.\i:
Consider approval of a resolution adopting the approved preferred alignment of Sandy Lake Road (Coppell Road
to Denton Tap Road) as described in the Memorandum of Agreement, and authorizing the Mayor to sign: and ..
consider approval of the Supplemental Agreement to the Master Agreement Governing Transportation Major
Capital Improvement Projects between the County of Dallas and the City of Coppell, and authorizing the City
l\1anagcr to sign.
GOAL(S):
-
IIII
APPROVED BY
It9J CITY COUNCIL
ON ABOVE DATE
Motion to Approve
Res # 2005-0712"3
M - Peters
S - Faught
Vote - 6-0
Tunnell absent
U. a,,:,
. i3.3304
05'00
EXECUTIVE SUMMARY:
Approval of this agenda item will allow the City and Dallas County to proceed with the implementation of the
Supplemental Agreement necessary to obtain partial funding from Dallas County for the construction of Sandy
Lake Road. Phase 'B'.
Statfwill be available to answer any questions at the Council meeting.
FI.\iA::\lCIAL CO\1MENTS:
Agenda Request Form - Revised 09/04
Document Name: #WSandy Lk
RESOLUTION NO. ~oo<:- ()7/2. 3
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, ADOPTING THE APPROVED PREFERRED
ALIGNMENT OF SANDY LAKE ROAD PHASE 'B' (COPPELL ROAD
NORTH TO DENTON TAP ROAD) AS DESCRIBED IN THE
MEMORANDUM OF AGREEMENT ATTACHED TO THE
SUPPLEMENT AL AGREEMENT TO MASTER AGREEMENT
GOVERNING TRANSPORATION MAJOR CAPITAL IMPROVEMENT
PROJECTS AND AUTHORIZING THE MAYOR TO EXECUTE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Sandy Lake Road project (S.H. 121 to penton Tap Road) was approved
for partial funding through the Major Capital Improvement Program for fiscal year (FY) 2006,
and the Master Agreement was implemented on April 24, 2001; and
WHEREAS, the design consultant, Teague NaIl and Perkins, was directed to prepare the
construction plans in two phases, Phase 'A' (S.H. 121 to CoppeIl Road N.) and Phase 'B' (Coppell
Road N. to Denton Tap Road) in order to initiate construction of Phase 'A' prior to FY 2006; and
WHEREAS, Dallas County made the decision not to participate in the construction of
Phase 'A' and the entire funding amount is available for construction of Phase 'B', and
WHEREAS, a public meeting for Phase 'B' was held on December 7, 2004 for the
purpose of reaching a consensus on the design and alignment of the project as presented in the
schematic design plans dated December 2001; and
WHEREAS, the approved preferred alignment for Sandy Lake Road Phase 'B' IS
described in the memorandum of Agreement.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. That the City Council of the City of Coppell hereby adopts the approved
preferred alignment for Sandy Lake Road, Phase 'B', which is attached hereto, and incorporated
herein as Memorandum of Agreement, and that the Mayor is hereby authorized to execute the
resolution providing for such adoption.
SECTION 2. This Resolution shall become effective immediately from and after its
passage, as the law and charter in such cases provide.
DUL Y PASSED and approved by the City Council of the City of Coppell, Texas, on this
the /~~aYo(t~~
,2005.
ATTEST:
~ ';:~-tj -
IRB -BALL, YSECRETARY--
STATE OF TEXAS ~
COUNTY OF DALLAS ~
SUPPLEMENTAL AGREEMENT TO MASTER AGREEMENT GOVERNING
TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS
THIS SUPPLEMENTAL AGREEMENT to the MASTER AGREEMENT GOVERNING
TRANSPORT A TION MAJOR CAPIT AL IMPROVEMENT PROJECTS ("MASTER
AGREEMENT") is made by and between the City of Coppell, Texas, hereinafter called "CITY", and
the County of Dallas, Texas, hereinafter called "COUNTY", acting by and through its duly authorized
officials, for the purpose of Transportation Improvements on Sandy Lake Road from State Highway
(S.H.) ] 2] to Denton Tap Road inside Dallas County, which is on the North Central Texas Council of
Govemment's Regional Thoroughfare Plan.
Article I.
INCORPORJ\ TED DOCUMENTS
This SUPPLEMENTAL AGREEMENT incorporates the l\1ASTER AGREEMENT authorized
by Court Order No. 2001-814 dated April 24, 2001; the attached MEMORANDUM OF
AGREEMENT, and ATTACHMENT A, Design and Construction Criteria, as if each was reproduced
herein word for word. The MEMORANDUM OF AGREEMENT was produced by the collective
effort of all the parties at the Public Meeting held on December 7, 2004. Together with Attachment A,
the above referenced documents define the scope of the project with an agreed upon preliminary
alignment.
Article II.
EFFECTIVE DATE
THIS SUPPLEMENTAL AGREEMENT BECOMES EFFECTIVE when signed by the last
party whose signing makes the respective agreement fully executed (THE "EFFECTIVE DATE").
Article III. FISCAL FUNDING
Notwithstanding anything to the contrary herein, this AGREEMENT is expressly contingent
upon the availability of COUNTY funding for each item and obligation contained herein. CITY shall
have no right of action against the County of Dallas as regards this AGREEMENT, specifically
including any funding by COUNTY of the Project in the event that the COL'NTY is unable to fulfill its
obligations under this AGREEMENT as a result of the lack of sufficient funding for any item or
obllgation from any source utilized to fund this AGREEMENT or failure of any funding party to
budget or authorize funding for this AGREEMENT during the current or future fiscal years. In the
event of insufficient funding, or if funds become unavailable in whole or part, the COUNTY, at its sole
discretion, may provide funds from a separate source or terminate this AGREEMENT. In the event
that paYl11ents or expenditures are made, they shall be made from current funds as required by Chapter
79], Texas Government Code.
SUPPLEMENTAL AGREEMENT FOR CITY OF COPPELL
Creo/cd 011 Julr I 2005 11:49 AM
Page lof3
Notwithstanding anything to the contrary herein, this AGREEMENT is expressly contingent
upon the availability of CITY funding for each item and obligation contained herein. COUNTY shall
have no right of action against the CITY as regards this AGREEMENT, specifically including any
funding by CITY of the Project in the event that the CITY is unable to fulfill its obligations under this
AGREEMENT as a result of the lack of sufficient funding for any item or obligation from any source
utilized to fund this AGREEMENT or failure of any funding party to budget or authorize funding for
this AGREEMENT during the current or future fiscal years. In the event of insufficient funding, or if
funds become unavailable in whole or part, the CITY, at its sole discretion, may provide funds from a
separate source or terminate this AGREEMENT. In the event that payments or expenditures are made,
they shall be made from current funds as required by Chapter 791 , Texas Government Code.
Article IV. THE CITY COVENANTS AND AGREES AS FOLLOWS:
A. To execute the necessary agreements for the implementation of design and construction
of the Sandy Lake Road MCIP Project 40601 from S.H. 121 to Denton Tap Road
mutually agreed upon and incorporated herein by this SUPPLEMENT AL
AGREEMENT.
B.
To provide City Council Resolution adopting approved preferred alignment as
described in the attached MEMORANDUM OF AGREEMENT.
c.
To provide project management of the Project as designated LEAD AGENCY from
commencement of planning to completion of construction.
D.
To provide all necessary funding in excess of the Dallas County participation which
will not exceed $1,300,000 including any County project delivery costs; or an amount
estimated to be $6,975,000.
Article V.
COUNTY AGREES AS FOLLOWS:
A. To execute the necessary agreements for the implementation of design and construction of
the Sandy Lake Road MCIP Project 40601 from SH 121 to Denton Tap Road mutually
agreed upon and incorporated herein by this SUPPLEMENTAL AGREEMENT wherein
the portion from SH 121 to Coppell Road N. is being designed, constructed, and funded
100% by the CITY.
B. To provide funding in an amount not to exceed $1,300,000 less any County project delivery
costs which is estimated to be about 1 ~~ of the project costs, but not to exceed S 1 00,000.00.
C. COUNTY's participation will be available for Phase II (Coppell Road N. to Denton Tap
Road) Sixty Days (60) prior to construction award.
SUPPLEMENTAL AGREEMENT FOR CITY OF COPPELL
Crealed on July 1.2005 11.49 AM
Page 2 of 3
The City of Coppell, State of Texas, has executed this Agreen t pursuant to duly authorized City
Council R-c3~ti(')n_~ Minutes dated the~ay 0 ,,,:, 200~.
~e.$()h.c{-:o.J# 20(J~~(J112..3 /
The County of Dallas, State of Texas, has executed this Agre ent pursuant to Commissioners Court
Order Number and passed on the _day of ,200
CITY OF COPPELL
COUNTY OF DALLAS
"-j
BY: i/~-'
JtM WITT, CITY MANAGER
BY:
MARGARET KELIHER,
COUNTY JUDGE
ATTEST:
APPROVED AS TO FORM:
APPROVED AS TO FORM:
Bob Schell
Chief, Civil Section
Dallas County District Attorney's Office
forms:psa ila
SUPPLEMENTAL AGREEAfENT FOR CITY OF COPPELL
Created on Julv J, 20D5 J 1.49 AM
Page 3 of 3
MEMORANDUM OF AGREEMENT
ST 99-02B SANDY LAKE ROAD
(Coppell Road N. To Denton Tap Road)
DECEMBER 7, 2004
The following items summarize the consensus developed at the December 7, 2004 Public
Meeting on the Schematic Design Plans for Sandy Lake Road Plans dated December 2001.
CITY OF COPPELL
Ken Griffin
Keith Marvin
Suzan Taylor
KIRBY ADDITON
Walter Pettyjohn
WHISPERING HILLS
EdlNancy Healy
TEAGUE NALL AND
PERKINS
Michael Jones
Mark Holliday
Matt Atkins
SUMMERPLACE
R.W. Keeping
Nancy Petterson
SHADYDALE ACRES
Kelly Durso
OAKBEND ADDITION
Jack Clark
Julio Len
John Kellen
Sandra Scott
FOREST COVE
Patrick Ferguson
Jason Holz
Cliff Hall
John Fer
Chuck/Netty Beaupre
Michelle Moate
Shawnda Lombardozzi
Steven Smith
VILLAGE @
COTTONWOOD CREEK
April/David Terry
Mike Gayler
Vickie Lundquist
John Sanders
Susan Clark
Kevin Lindbloom
Steve Johnson
Don Gant
WOODLANDS OF
COPPELL
Andrew Felder
Shannon Norris
Robert Green
Leslie Cardenus
Michele Vowell
COTTONWOOD EST.
Alex Pier
Rodger Anderson
SHADOW WOODS EST.
James Braun
GEORGIA:'II PLACE
Jayesh Patel
Atul Barve
Jorge Aguirre
Ken Langston
R.K. Jones
John Walker
Bill/Becky Miel
Barney Barnett
Tom Shapley
1. The scope for the ST 99-02B Sandy Lake Road Project is defined in the attached Design and
Construction Criteria (Scope Items dated July 20, 2004, Attachment A).
2. City of Coppell will be the LEAD AGENCY for the project and provide project
managcment including management of the design engineering consultant contract with
Teague NaIl and Pcrkins, Inc., consultant for the project. The City of Coppell Project
Manager for the project will be Ken Griffin, P.E., Director of Pub lie Works/Engineering.
3. A consensus regarding ST 99-02B Sandy Lake Road typical section alignment and known
issucs was reachcd at the Public Meeting
4. Funding allocations will be as specified in the attached "Current Cost Estimates and Funding
Sources."(Attachment B) In thc event that the estimated costs need to be revised, the
percentages reflected in the dollar amounts shown will remain constant, subject to approval
from the City of Coppell and Dallas County.
5. The proposed schedule was established in the attached "Proposed Project Schedule."
(Attachment C) The consultant will review shortening the schedule in each place where it is
possible.
6. All issues as resolved in the attached "Public Meeting Notes" (Attachment D) are
incorporated into this MEMORANDUM OF AGREEMENT for all purposes.
2
ATTACHMENT A
Supplemental A2reement to Master A2reement Governin2
Transportation Maior Capital Improvement Proiects
DESIGN AND CONSTRUCTION CRITERIA
PROJECT NAME:
W. Sandy Lake Road (CoppeD Road N. to Denton Tap)
ST 99-02B
Date: 07-01-05
PROJECT LENGTH: ::t5786'
PAVEMENT AND ALIGNMENT TOPICS
PAVEMENT SECTION
PAVING DESIGN CRITERIA: City of CoppeU Construction Design Standards
North Central Texas Council of Govemments Standard Specifications for Public Works
ROW WIDTH:
Existing: Varies from 55' to 120'
Proposed: 90' Minimum
PAVEMENT WIDTH:
Existing: 24'
Proposed: 66' (4 lanes (iiJ, 12.5' + 16' median)
No. of lanes proposed: 4-Lanc Divided
PARKWAY:
Proposed Width: 12' minimum
Proposed Sidewalk Width: 5' sidewalks & 8' hike and bike trail
Parkway cross fall slope maximum: 3" per foot
GRADE REQUIREMENTS:
Is TC 6" below adjacent ground criteria to be followed? No
Any deep cuts, high fills? Yes
PA VEMENT CROSS FALL
PROPOSED; 1;4" per foot
MINIMUM: Y4" per foot
MAXIMUM: Y4 "per foot
3
ATTACHMENT A
Supplemental Aereement to Master Aereement Governine
Transportation Maior Capital Improvement Proiects
DESIGN AND CONSTRUCTION CRITERIA
PROJECT NAME:
W. Sandy Lake Road (Coppell Road N. to Denton Tap)
ST 99-02B
VERTICAL GRADE:
MINIMUM: 0.5%
MAXIMUM: 5.13%
CENTERLINE ALIGNMENT POSITION:
IN CENTER OF EXISTING ROW? No
OFFSET FROM CENTER: Varies
ON BRAND NEW ALIGNMENT? No
LEFT TURN LANES: 15 left turn lanes
MINIMUM LENGTH: 155.5'
MINIMUM STORAGE: 60'
WIDTH: 11'
ANY DUAL LEFT TURN LANES? No
ANY FREE RIGHT TURN LANES? Yes (Denton Tap /Sandy Lake Road Intersection)
CRASH CUSHIONS / A TTENTUA TORS INVOLVED: No
RAILROAD CROSSINGS INVOLVED: No
4
ATTACHMENT A
Supplemental A2reement to Master A2reement Governin2
Transportation Maior Capital Improvement Proiects
DESIGN AND CONSTRUCTION CRITERIA
PROJECT NAME:
W. Sandy Lake Road (Coppell Road N. to Denton Tap)
S T 99-02B
PAVEMENT STRUCTURE
DESIGN WHEEL LOAD: 18 kip single axle load
BUS AND HEAVY TRUCK TRAFFIC: YES X
NO
ROADWAY CLASSIFICATION: Maior arterial
MINIMUM PAVEMENT STRUCTURE THICKNESS: 8"
MINIMUM PAVEMENT BASE OR SUB GRADE THICKNESS: ~
DESIGN SPEED: 50 MPH (40 MPH (a), Coppell Road N. intersection and 45 MPH (a),Coppell
S. intersection
POSTED SPEED: 35 MPH
MEDIANS
MEDIAN WIDTH: ~
ANY MID BLOCK OPENINGS TO CONSIDER?
YES
NO X
ANY SIDE STREETS TOO CLOSE FOR OPENING?
(Oak Trail & Georgian Drive)
YES
X
NO
STANDARD TURN LANE WIDTH: II' minimum & 12' maximum
STANDARD NOSE WIDTH: 2.:
5
A TT ACHMENT A
Supplemental Aereement to Master Aereement Governine
Transportation Maior Capital Improvement Proiects
DESIGN AND CONSTRUCTION CRITERIA
PROJECT NAME:
W. Sandy Lake Road (Coppell Road N. to Denton Tap)
ST 99-02B
DRIVEWAYS:
MAXIMIMUM RESIDENTIAL GRADE: 6%
MAXIMIMUM COMMERCIAL GRADE: 6%
MINIMUM COMMERCIAL DRIVEWAY WIDTH: Width = 20' / 15' one-way Radius = 10'
SIDE STREET CONSIDERATIONS:
TURNING RADIUS MINIMUM: 35' major / 25' residential and minor streets
PAVEMENT THICKNESS: ~
COMMERCIAL DRIVEWAY THICKNESS: 6"
DRAINAGE TOPICS
STORM SEWER DESIGN CRITERIA:
TxDOT
CITY City of Dallas Drainage Design Criteria
HYDRO-35 X
TP-40
INLET DEPTHS (APPROPRIATE FOR PAVEMENT THICKNESS): 4.5' (Typical)
MINIMUM COVER LATERALS: 2' below sub grade (Typical)
BRIDGES/BOX CULVERTS INVOLVED
YES X
NO
100 YEAR FLOOD PLAIN CONSIDERATION yes / 2 FT FREEBOARD
6
ATTACHMENT A
Supplemental A2reement to Master A2reement Governin2
Transportation Maior Capital Improvement Proiects
DESIGN AND CONSTRUCTION CRITERIA
PROJECT NAME:
W. Sandy Lake Road (Coppell Road N. to Denton Tap)
ST 99-02B
PERMITS
COE 404 PERMITS NEEDED
YES may be required because of Cottonwood Cr.
NO
TNRCC 40 I PERMIT
YES may be required as part of the 404 permit
NO
CDC PERMIT
YES
NO X
YES
NO X
--
YES X
--
NO
EIS
ADA PERMIT
ANY OTHER PERMITS FROM OTHER AGENCIES SUCH AS TXDOT, DFW AIRPORT,
DART ETC.? YES Texas Historical Commission
NO
UTILITIES
LIST OF ALL KNOWN UTILITIES
1. SBC Communications, 2. TXU Electric Delivery, 3. Atmos Gas, 4. Verizon,5. Comcast,
6. AboveNet, 7. 360networks (USA)
DOCUMENT KNOWN RISKS FOR OUR UTILITY PARTNERS: roadway alignment moved
to the south between S.H. 121 and Coppell Road N. to miss Brazos Electric transmission towers
ARE UTILITIES ON EXISTING STREET R.O.W.? Yes
DO UTILITIES OWN THEIR R.O.W. OR HAVE PREVIOUS EASEMENTS? TXU has 40'
utility easement
HAS WORK ORDER BEEN ISSUED FOR SUE (Subsurface Utility Engineering) ? No
ANY SPECIAL CONSIDERATIONS? No
7
ATTACHMENT A
Supplemental Aereement to Master Aereement Governine
Transportation Maior Capital Improvement Proiects
DESIGN AND CONSTRUCTION CRITERIA
PROJECT NAME:
W. Sandy Lake Road (Coppell Road N. to Denton Tap)
ST 99-02B
R-O-W ACQUISITION
RIGHT OF WAY CONSTRAINTS, IF ANY, PROVIDE A LIST AND DESCRIPTION
ALONG WITH DATA FOR RISK ASSESSMENT: Many of the newer residential
developments have dedicated the right-or-way to accommodate the roadway widening. In
addition, they have utility, landscape, and open space easements established beyond the right-of-
way dedication. In the case of most older subdivisions, individual properties, and undeveloped
tracts, the existing right-of-way is not sufficient for the proposed widening. There does not
appear to be any right-or-way constraints.
ANY NON-ROUTINE, i.e., CEMETARY, JUNK YARD, OLD CHURCHES, SERVICE
STATIONS, CONTAMINATED SOILS, LANDFILLS, NOISE WALL CONSIDERATIONS,
TRAILER PARKS, TREE ORDINANCES? YES NO X
ANY NON-CONFORMING ISSUES?
YES
NO X
R-O- W MAP NEEDED
YES completed
NO
FIELD NOTES NEEDED
YES completed
NO
R-O-W PLATS NEEDED
YES X
NO
RELOCA TION ASSISTANCE INVOLVED
YES
NO X
PARKING/LOSS OF PARKING CONSIDERA nONS
YES
NO X
HISTORICAL SITE CONSIDERATION
YES
NO X
8
A TT ACHMENT A
Supplemental Agreement to Master Agreement Governing
Transportation Maior Capital Improvement Proiects
DESIGN AND CONSTRUCTION CRITERIA
PROJECT NAME:
W. Sandy Lake Road (Coppell Road N. to Denton Tap)
ST 99-02B
USUAL CITY TOPICS OF CONCERN
DESIGN STANDARDS TO BE USED? City of Coppell Construction Design Standards &
NCTCOG Standard Specifications for Public Works Construction
ORDER OF PRECEDENCE OF STANDARDS: (1) Citv ofCoppell Standards (2) NCTCOG
AUXILIARY LANES? None
PROVISIONS FOR FUTURE WIDENING? No
LANDSCAPING? Under separate contract - Parks and Recreation Department
EXPOSED AGGREGATE DRIVEWAYS, SIDEWALKS? No
ST AMPED/COLORED CONCRETE? Yes
IRRIGA nON? Yes - installation of the conduit is included in this proiect
BRICKPAVERS? No
STREET LIGHTING? Streetlights will be placed in the median - installation of the foundations
and conduit will be included in this proiect. TXU will install wiring and streetlights.
TRAFFIC SIGNALS? Yes at the Coppell Road North and Cappel! Road South intersections
PA VEMENT MARKINGS? Yes
BIKE LANES (EXTRA WIDTH)? No
NEW SIDEWALKS? Yes
DART BUS TURNOUTS? No
BUS STOPS OR BUS SHELTERS? No
9
ATTACHMENT A
Supplemental Aereement to Master Aereement Governine
Transportation Maior Capital Improvement Proiects
DESIGN AND CONSTRUCTION CRITERIA
PROJECT NAME:
W. Sandy Lake Road (Coppell Road N. to Denton Tap)
ST 99-02B
WATER UTILITY BETTERMENTS? No
WATER UTILITY RELOC. ? Yes
SAN. SEWER BETTERMENTS? Yes
SAN. SEWER RELOC.? Yes
RETAINING WALLS? Decorative stacked-block retaining wall system
(STONE, BLOCKS, GABIONS, PROPRIETARY TYPES)
SOD, SEEDING, TOPSOIL? Yes
DRAINAGE IMPROVEMENTS? Enclosed drainage system improvements and bridge
RR CROSSING IMPROVEMENTS? No
GRADE SEPARATIONS? No
RAMPS OR CONNECTORS TO TXDOT FACILITIES? No
SPECIAL SCHOOL OR EMERGENCY VEHICLE
CONSIDERA TIONS
ANY NEARBY OR ADJACENT SCHOOLS, CITY HALL, FIRE OR POLICE
DEPARTMENT REQUIRING SPECIAL CONSIDERATION? No
PUBLIC INVOLVEMENT
CITY COUNCIL APPROVAL OF ALIGNMENT, REQUIRED?
(approval of preliminary plans and award of construction contract)
YES
NO
x
HAVE ALL NEIGHBOR GROUPS PROVIDED EARLY INPUT?
(citizen input solicited on 12/07/04)
YES X
--
NO
10
ATTACHMENT A
Supplemental A2reement to Master A2reement Governin2
Transportation Maior Capital Improvement Proiects
DESIGN AND CONSTRUCTION CRITERIA
PROJECT NAME:
W. Sandy Lake Road (Coppell Road N. to Denton Tap)
ST 99-02B
NEIGHBORHOOD MEETING, REQUIRED
(conducted on 12/07/04)
YES
NO
x
IF REQUIRED WHO CONDUCTS, CITY OR COUNTY? City
CONSTRUCTIBILITY REPORT
FROM INSPECTION STAFF, DOCUMENT ANY AND ALL ISSUES THAT MAY AFFECT
PROJECT SCOPE, BUDGET, CONSTRUCTIBILTY, THE PROJECT SCHEDULE AND/OR
THE SAFETY OF PROJECT?
Sandy Lake Road, from Coppell Road North to Denton Tap, is almost completely developed
with residential subdivisions. Right-of-way will be required on both sides of the existing
roadway.
The existing irrigation and landscaping adjacent to the right-of-way, and currently maintained by
an HOA, is an issue that will have to be addressed.
Four of the smaller TXU Electric transmission poles will need to be relocated. They are located
within an exclusive TXU easement and the relocation will be an expense of the City.
There are overhead power lines on the south of Sandy Lake and five underground power line
crossings that will need to be relocated. There is an overhead power line on the north side of the
roadway that will need to be relocated. There are several undcrground lines that fced off of this
line that will have to be evaluated.
There is a high-pressure 24-inch gas line that crossed the roadway that may require lowering.
There are gas distribution lines on both the north and south side of the roadway that will need to
be relocated.
Access across construction areas will need to be providcd throughout all phases of construction.
Temporary pavement will be needed to accommodate construction and to allow the existing
roadway to remain in use. Most intersections will need to be constructed in phases to facilitate
11
ATTACHMENT A
Supplemental A2reement to Master A2reement Governin2
Transportation Maior Capital Improvement Proiects
DESIGN AND CONSTRUCTION CRITERIA
PROJECT NAME:
continuous access to and from Sandy Lake Road. Access to private drives will also have to be
maintained.
W. Sandy Lake Road (Coppell Road N. to Denton Tap)
ST 99-02B
The interconnect system of the proposed traffic signals will need to be addressed. Tree removal
will be a major issue.
MASTER AGREEMENT FUNDING
On October 17, 2000, Dallas County Commissioners Court approved participation in
Transportation Major Capital Improvement Projects for the Program Years 2004, 2005,
and a portion of2006 by Court Order 2000-2117 with a list of proposed accepted projects
attached to the Court Order. A MASTER AGREEMENT GOVERNING
TRANSPORT A TION MAJOR CAPITAL IMPROVEMENT PROJECTS was
executed by the City of Coppell and Dallas County pursuant to Court Order No. 2001-
814 dated April 24, 2001 which authorized transportation improvements.
TOT AL ESTIMATED PROJECT COSTS
$5,538,725
CITY AND/OR OTHERS P ARTICIP A TION
$4,238,725
$1,300,000
DALLAS COUNTY P ARTICIP A TION
12
ATTACHMENT "B"
CURRENT COST ESTIMATES AND FUNDING SOURCES
COST ESTIMATE
Paving Improvements
Bridge Improvements
Water & Sanitary Sewer Improvements
Utility Adjustments
Storm Drain Improvements
Traffic Signal Improvements
Landscaping/Irrigati on
$3,289,140
701,892
188,000
40,000
614,693
155,000
$550,000
TOT AL PROJECT COST
$5.538.725
FUNDING SOURCE
Dallas County
City of Coppell
$1,300,000
$4,238,725
TOT AL PROJECT FUNDING
$5.538,725
13
ATTACHMENT "C"
PROPOSED PROJECT SCHEDULE
Award Consultant Contract
Schematic Design Complete
Public Meeting
Preliminary Design Complete (60%)
ROW Documents Complete
Primary Design Complete (90%)
Final Plans Complete
ROW Acquisition Complete
Utility Relocations Complete
Advertise For Bids
Award Construction Contract
Construction Complete
14
December 2000
December 2001
December 2004
October 2005
March 2006
March 2006
August 2006
December 2007
June 2008
July 2008
September 2008
March 20 I 0
ATTACHMENT "D"
THE.CITY.OF
COPPELL
*~
~ ~ l'
WEST SANDY LAKE ROAD
(COPPELL ROAD N. to DENTON TAP ROAD)
ST 99-02B
PUBLIC MEETING NOTES
On December 7, 2004, the City of Coppell Engineering Departmcnt hosted a public meeting
concerning design aspects of W. Sandy Lake Road. Over 1000 notices were sent to citizens in
the adjacent subdivisions, and information was posted on the website and published in the local
paper. Forty-four citizens attended the meeting along with three members of the consulting firm,
Teague Nal! and Perkins, Inc., and three city staff members
Prior to the meeting, there was discussion on a one-to-one basis with citizens. The schematic
dcsign plans, dated December 200 I, were available for review. Thc number one concern was the
removal of trees adjacent to Sandy Lake Road. Most citizens seemed resolved to the fact that
trees would have to be removed to complete the project.
The formal part of the public meeting started with a review of how the city got to where it is
today, which included information from the City of Coppell's Thoroughfare Plan dating back to
1985 and leading up to the bond election in 1999. The schematic design plans were presented
for discussion. The timetable for construction was discussed. Sandy Lake Road (from S.H. 121
to Cappel! Road N.) is anticipated to go out to bid in the second quarter of 2005 and Sandy Lake
Road (from Coppel! Road N. to Denton Tap Road) is anticipated to go out to bid in the third
quarter of 2007.
The following issues were either resolved during the meeting or will be taken into further
consideration by City staff as design of the roadway progresses:
1. There was a question about the placement of the proposed trail system on the south side of
the roadway within a subdivision's common area.
The city will contact the president of the Home Owner's Association (HOA) to determine
how decisions are made for that particular HOA, either by the board or by the body. The city
will make a presentation at a future HOA meeting and let the HOA determine if and where
thc trail can be constructed in the common area.
2. There was concern about overall tree removal and the proposed landscape plan. There were
several questions concerning what type of landscaping will be planted.
15
The landscape plan (drought tolerant plants) will replicate what is placed along Sandy Lake
Road (Denton Tap Road to MacArthur Boulevard). Several citizens expressed an opinion
that they did not like what was planted in Sandy Lake Road.
3. There was concern for the spacing of the median openings and the fact that not every street
ean have a median opening.
Every subdivision will have some type of median opening at one of the access points into the
subdivision.
4. There was some concern expressed by several residents along the north side of the existing
road that more of the proposed roadway was being built towards the north than the south.
There are existing TXU transmission lines on the south side and the city is limited in its
ability to work within their easement. The city will explore the possibility of moving the
transmission poles to the median and then shifting the road south approximately eight to ten
feet. The moving of the transmission poles will take City Council approval. The city will
have to pay additional design fees for the consultant to redesign the roadway and the city will
have to pay TXU to relocate their poles to the median.
5. Several citizens in the Woodlands of Coppell subdivision requested that a walkway be
constructed beneath the proposed bridge on Cottonwood Creek so that children could cross
Sandy Lake Road at that location and then walk down Winding Hollow to Cottonwood Creek
Elementary.
The city has some concerns on whether a walkway beneath the bridge will be utilized by
children. In order to comply with the American with Disabilities Act, it will require a
lengthy meandering walkway from the street section to the section beneath the bridge. The
city does have several of these walkways in place and will take this request into
consideration as the design progresses.
The city anticipates having a follow-up public meeting in 2006.
16
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August 3, 2005
Mr. Ali Malekouti, P.E.
Project Manager
Dallas County Public Works
411 Elm Street, 4th Floor
Dallas, TX 75202
RE: Sandy Lake Road (CoppeU Road N. to Denton Tap)
ST 99-02 B
Supplemental Agreement
Dear Mr. Malekouti:
Enclosed please find three executed copies of the Supplemental Agreement to the Master
Agreement for the Sandy Lake Road project. Also enclosed is one original copy of the
resolution approving the roadway alignment. Upon execution of the agreement, please
return an original to the city.
Your consideration of this matter is appreciated. Should you have any questions or need
any additional information, please advise.
Sincerely,
Suzan C. Taylor
CIP Coordinator
Engineering Department
Direct: 972-304-7019
Fax: 972-304-3570
E-mail: ~Jl:lylor((lci.Clwpel1.tx.us
Enclosures
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