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ST9902-CS060425 Page 1 of 4 Paula Crocker - RE: West Sandy Lake <T97-0;;/ ~ From. To: Date: Sub.iect: CC Ken Griffin Gregory Peck 4/25/20069'03 AM RE. West Sandy Lake Jim Witt Mr Peck The short answer to the development of the final drawmgs IS The final drawmgs should be late thIS year or early next year The long answer IS The remammg sectIOn of Sandy Lake from Coppell Road North to Denton Tap has been broken m two proJects. The lImIts of the two new projects are 1) Coppell Road North to Coppell Road South, and 2) Coppell Road South to Denton Tap The reason to break the proJect mto two projects IS that we have receIved some federal money to assIst m the constructIOn. Federal money IS both good and bad. The good part IS you actually can offset some of the cost. The bad part IS you have to redesIgn the project to federal standards and then let the federal government control the project. We only receIved $800,000 and the federal government wanted to take over the entIre project from Coppell Road North to Denton Tap ThIS was not acceptable to the CIty because the mcrease m cost to redeSIgn and the mcrease m actual constructIon cost would far exceed the $800,000 (Our other expenence wIth a federal project was wldemng the MacArthur mtersectIOn at Beltlme. That project receIved fundmg m 1993 and we are trymg to final the project thIS year) So gIven our hIStory WIth federal proJects, we created a smaller federal proJect (Coppell Road North to Coppell Road South) and kept the larger project (Coppell Road South to Denton Tap) as a CIty proJect. We have Just completed most of the paperwork and are wa1tmg on the return of SIgned documents so we can begm the redeSIgn of Sandy Lake from Coppell Road North to Coppell Road South as a federal project. At that tIme, we WIll also dIrect the consultant to begm the final plans on Sandy Lake from Coppell Road South to Denton Tap My expenence IS that tree survIVal IS a hIt and mISS. In thIS SItuatIon, some ofthe root system was cut when the 24" water lIne was mstalled m 1999 With the Sandy Lake proJect, we WIll be mstallmg a storm dram system wlthm about 10' of the north SIde of the trees ThIS WIll cut some more of the root system. We also are cuttmg down the road m the general area of GeorgIan Place. ThIS could cut some more of the surface root system. Weare currently proposing a wall along a portIOn of the south SIde of Sandy Lake m the prehmmary plans to try to save some of the trees. However, that wall was proposed when we were showmg the sldewalk to go on HOA property When we move the SIdewalk back mto the nght of way, we WIll reevaluate the need for the wall. rfwe have to take the trees out to mstall the SIdewalk then It doesn't make sense to mstall a wall. We would Just slope the ground. There may be some opportumty to plant trees after the constructIon. Our plans show the eXlstmg 24" waterlIne to be about 5' away from the HOA wall. Once the project IS complete, we would attempt to locate the exact locatIOn of our 24" waterlIne and then move north of It about 10 to 15 feet. The general tree locatIon could be about 15 to 20 feet away from the wall and about 15 feet away from the future back of curb ThIS leaves about a 3 to 5 foot area to plant trees. I wouldn't recommend plantmg them now because they could be damaged dunng constructIOn of Sandy Lake Hopefully thIS has answered your questIons. I'll try to do a better Job m the future ofkeepmg the HOA's updated on Sandy Lake If you do have any addItIOnal please call or ema11 me file.//C \Documents%20and%20Settmgs\PCROCKER\Local%20Settmgs\ Temp\GW} 0000 4/25/2006 Page 2 of 4 Ken Gnffin, P E 972-304-3686 kgflffill@~l.coppell. txLUS >>> "Gregory Peck" <g.peck@venzon.net> 4/24/2006 5 05 PM >>> Ken, Thank you for your response When do you envision the development of the final drawings? As I recall from our meeting, you anticipated beginning construction sometime in the 3rd quarter of '07 If that is correct, I would guess that final plans would be worked on sometime in the later part of this year Second, I appreciate your conservatism with respect to the likelihood of the trees surviving co~struction, do you have any anecdotal evidence from prior construction within the City that we could use as a gUide Finally, if the plan goes as unaltered today (straight line along the path of the existing trees) would we b,e able to plant trees between our development and the sidewalk? My notes indicate the presence of a water main that may restrict the location of trees Your note gives me a heightened sense of the conflicting signals that you are getting from our development. We will attempt to speak with a more singular voice in the future Regards, Gregory Peck From: Ken Griffin [mailto:kgriffin@ci.coppell tx.us] Sent: Monday, April 24, 20063:44 PM To: Jorge Aguirre; Gregory Peck Subject: West Sandy Lake (Note I tned to send thIS wIth the attachments but It would not go through. I WIll pnnt the attachments and mall them to you.) ThIS ema11IS m response to your ema11 concernmg a letter the CIty sent on Apn120, 2006 about the wldemng of Sandy Lake Road at the Whlspenng Hills mtersectIon. You pomted out two concerns WIth the Apnl 20th letter The first concern was that the letter stated that Whlspermg Hills would be closed for a week or more Actually, the letter stated that the street would be closed the week of May 1st through May 5th, unless weather causes a delay and then It would be closed May 8th through May 12th. rfwork goes as planned, the City antICIpates the mtersectIOn to be closed for only four days. The second pomt m your emall stated that a sIgmficant portIon ofthe trees that lIne Sandy Lake Road and abut your subdIvIsIon would be cut down. The letter sent on Apnl 20, 2006 does not address any tree removal. I walked the area adJacent to GeorgIan Place and, pnor to any tree removal, there were 98 trees ofvanous SIzes adJacent to GeorgIan Place Of those 98 trees, two were removed near the file.! /e \Documents%20and%20Settmgs\PCROCKER\Local%20Settmgs\ Temp\GW} 0000 4/25/2006 Page 3 of 4 mtersectIon of Sandy Lake Road and Whlspenng Hills adJacent to GeorgIan Place There were also 8 trees adJacent to GeorgIan Place that were tnmmed to prOVIde for the proper tree canopy from the road to the bottom of the trees. There are stIll 96 trees adJacent to GeorgIan Place of va no us SIzes Your email goes on to dISCUSS our May 2005 meetmg My recollectIOn about our May 23, 2005 meetmg was that It was a follow-up to the publIc heanng held on December 7,2004 to dISCUSS the wldemng of Sandy Lake Road. In our meetmg we dIscussed the potentIal to move the sIdewalk behmd the tree row and let It meander onto the common property of the GeorgIan Place SubdIvIsIon. ThIS approach would allow us to attempt to save the row of trees adJacent to West Sandy Lake Road. Pnor to the December 2004 publIc meetmg, the CIty maIled out approxImately 950 notIces to CItIzens near West Sandy Lake Road. We actually had 44 people SIgn m at the publIc meetmg. I notIced that you were unable to attend the publIc meetmg, so attached to thIS emaills a copy of a portIOn of my presentatIOn that evemng that shows trees adJacent to GeorgIan Place to be removed. (SlIdes 6 and 7 are the areas adJacent to GeorgIan Place) Also, attached to thIS emallIs copy of my summary memo sent to the CIty Manager's office on December 9, 2004 concernmg the publIc meetmg. A portIOn ofthe December 7, 2004 publIc meetmg was dedIcated to the removal of trees adJacent to West Sandy Lake Road. In paragraph 2 of my memo, I state that most of the comments receIved from CItIzens expressed concern or dlsappomtment WIth the amount of the trees to be removed. However, most seemed resIgned to the fact that the trees would need to be removed to complete the proJect. Another Item dIscussed at the publIc meetmg was the potentIal to meander a SIdewalk on the south SIde of Sandy Lake Road, hopefully behmd the trees planted m a straIght lIne adJacent to the GeorgIan Place and Forest Cove SubdIvIsIons. The only way to construct the SIdewalk behmd the row of trees would be to mstalllt m the common area of the GeorgIan Place and Forest Cove subdIVIsIons. Constructmg the SIdewalk behmd those trees would gIve US an opportumty to attempt to save some of the trees. Mr Jorge AgUIrre of the GeorgIan Place SubdIVISIon was at the publIc meetmg and asked several questIOns concernmg the SIdewalk meandenng. Mr. AgUIrre suggested constructmg the SIdewalk m a stra1ght Ime and plantmg trees on eIther SIde of the SIdewalk to create a canopy effect. In the meetmg, I responded to Mr AgUIrre's comments to state that we would need to contact the preSIdent of the HOA to determme how declSlons are made by the HOA. Once that was determmed, we would then meet WIth the HOA at a future HOA meetmg and let the HOA deCIde whether or not to let us m the common area. In my file, I have a petItIOn SIgned by the owners of the seven homes that back up to West Sandy Lake Road statmg that they do not convey any rights for the purposes of installing a sidewalk m the common area of the GeorgIan Place HOA. Because the petItIon IS not dated, I am not sure of the exact date It was submItted to the CIty However, on November 8,2005, Mr AgUIrre sent an emall to me statmg that GeorgIan Place does not want the CIty of Coppell to construct any SIdewalk wlthm the common area and that the petItIon prevIOusly proVIded to my office stands. As I have stated m numerous meetmgs and at several councIl meetmgs, the maJonty of the trees planted along the south SIde of Sandy Lake Road from Denton Tap Road to Coppell Road are planted m a straIght lIne To construct the roadway that the voters approved, the maJonty, Ifnot all, of those trees wIll need to be removed If the SIdewalk IS placed wlthm the CIty'S nght-of-way The only way to attempt to save any of those trees would be to have the SIdewalk go behmd the trees and encroach mto the common area of the HOA. If you look at ExhibIts 6 and 7 on the Power Pomt presentatIOn, we show the SIdewalk gomg behmd the trees and we show several trees not to be removed. However, as I have stated numerous tImes, If the SIdewalk goes m the CIty'S nght-of-way, the trees WIll more than file.! IC \Documents%20and%20Settmgs\PCROCKER\Local%20Settmgs\ Temp\GW} 0000 4125/2006 Page 4 of 4 likely have to come out. Weare stIll workmg on prelImmary plans for West Sandy Lake Rd. and our tImelme IS such that the final plans probably WIll not be submItted untIl later thIS year or early next year as constructIOn IS now scheduled to begm m 2008 No where m my notes or any presentatIon matenal, have I ever stated that no trees would come out adJacent to GeorgIan Place I apologIze If dunng some of our conversatIOns that you may have come to that conclusIOn. However, every document m my office and every presentatIOn I have made shows that the trees adJacent to GeorgIan Place wIll need to be removed and that the only hope for savmg some of the trees would be to meander the SIdewalk behmd the trees as shown on the exhibIt attached to thIS emall. Because representatIves of GeorgIan Place have submItted a petItIOn requestmg that we not encroach mto the common area, we are left WIth no alternatIve but to deSIgn the plans to show the SIdewalk m the CIty'S nght-of-way Therefore, the final plans WIll show a straIght SIdewalk and the removal of a maJonty, If not all, of the trees along the south SIde of Sandy Lake The other Item m your emall was a request for delay of the proJect. As the Apnl 20, 2006 letter stated, we are only wldemng the mtersectIon at Whlspenng Hills to allow for a dedIcated left turn lane from Sandy Lake Road onto Whlspenng Hills so that we can mstall a temporary traffic SIgnal for safety purposes pnor to the tIme that the Sandy Lake Road constructIOn begms. Weare m no way ready to begm the ultImate constructIOn of West Sandy Lake Road. RIght-of-way has not been acqUIred, final plans have not been submItted, nor approved, and utIlItIes have not been relocated. ThIS IS only a proJect to prOVIde a safer mtersectIon at Sandy Lake Road and Whlspenng Hills. If you have addItIonal questIOns, please feel free to contact me at your convemence. Ken Gnffin, P E DIrector of Engmeenng/PublIc Works 972-304-3686 };;grI[fi.n@<;],<;()pp_elLtx,us file.! Ie \Documents%20and%20Settmgs\PCROCKER\Local%20Settmgs\ Temp\GW} 0000 4/2512006