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ST9801-CS010411I 3' H E: C I T Y 0 F I COPi ELL P.O. Box 478 255 Parkway Blvd Coppell, TX 75019 To: Robert Webber 04/11/2001 Phone: (972)304-3679 { .,~.~.,~ Fax: (972)304-3570 ENGINEERING DEPARTMENT FAX CO VER SHEET Phone: Pages: ~ (including ~ver sheet) %T q~l ~ U~ent ~For Review ~ Please Comment ~ Please Reply ~ ~ Requited -Comments: IF YOU DO NOT RECEIVE ALL OF THE PAGES PLEASE CALL (972) 304-3679 "City of Coppell Engineering-Excellence By Design" 255 Parkway Blvd Coppe,, TX 75m9 Phone: (972)304-3679 Fax: (972)304-3570 ENGINEERING DEPARTMENT FAX CO VER SHEET To:~_-rr/~^~L~I;C-,~.T. From, ~4~ ~.~d,P.~. F~: ~1~/~0-' ~5~ Date: 4J jl ~0~ ' I Phone: Page: ~ (including ~ver sheet) ~e: ~Oe~ ~ ~~ cc: ~ U~ent ~For Review ~ Please Comment ~lease Reply ~ ~ Requested -Comments: IF YOU DO NOT RECEIVE ALL OF THE PAGES PLEASE CALL (972) 304-3679 "City of Coppell Engineering- Excellence By Design" April 9, 2001 Mike Martin 04-09-01 ?0_-<.:03 Assistant City Engineer City of Coppell 255 Parkway Coppell, TX 75019 Re: VACC-V Landscaping/Coppell Rd. Project Board of Directors of the Village at Cottonwood Creek- V (VACC- As a member of the V) I monitored the aspects of the Coppell Rd. project as it related to our Association. Now that the roadway itself is complete we have two outstand~g issues that have et ty_~.Jg,~ ' be addressed by Ed Bell Construction. Approximately ~ ofthe-~- ' ~hrubs at our entrance at Minyard Dr. and Coppell Rd. (the south side only) died dhring the project and have yet to be replaced. During the course of the construction I had several conversations with Gary Pryor, the project coordinator for Ed Bell Construction, about how the existing landscaping not displaced by the construction would be maintained. Gary informed me that they (Ed Bell Construction) would water any landscaping that was in areas where the construction had displaced the existing irrigation system. Regarding the entrance at Minyard Dr. Gary informed me that the irrigation was still intact. He even told me where the meter was located on Minyard for that portion of the landscaping that I was concerned about. I surveyed the location of this meter and determined that this most likely did not service our irrigation system. I pointed this out at the time to Gary that the meter he was referring to was on the north side of Minyard and that our association's area of responsibility started on the south side of Minyard and proceeded south from there and that I did not think that meter was for our irrigation system. He still maintained that the irrigation for the entrance in question was intact and told me where he thought the location of the controller was within our subdivision. There was no controller in the location where Gary thought there was one. In reality, the irrigation was not intact. I verified this with Tim Greer, the irrigation coordinator for Carruthers Landscaping, who was the subcontractor responsible for replacing the irrigation on that portion of the project that affected our association. I had told Tim at the outset of the irrigation replacement about my concerns about any portion of the system being intact at the entrance in question and what Gary Pryor had informed me pertaining to this and that I needed to find out for sure because the shrubbery was dead. After Tim verified there was no functional irrigation at the entrance in question I called Gary Pryor and informed him of this and asked him about the replacement of the shrubbery that had died. He informed me that if it was their responsibility they would take care of it. Subsequent to that I have had other conversations with Gary about this. However, in the last 2 or 3 conversations I had with him he is now giving me different information. At the conclusion of the construction of the roadway and after it had been completely opened for traffic I called Gary about when the shrubs would be replaced. He informed me then that he was waiting to get some sort of approval from his superiors to replace the shrubs and that he would get back in touch with me. After a few weeks passed I contacted Gary again because I had not heard from him. At this point he told me that they had watered the shrubs in question during the course of the project and that it would most likely be our responsibility to replace them but that he was still waiting for the final word from his superiors. I reminded him that we had had several conversations about the shrubs at this entrance during the course of construction and that he had stated that the irrigation was intact and that now he was telling me something different. The bottom line is, we have shrubbery that has died as a result of the construction on Coppell Rd that needs to be replaced. The contractor told us it was being maintained when in reality it was not. Our HOA should not have to endure the expense for the replacement of this landscaping and we are requesting that Ed Bell Construction be held to their responsibility to replace what was lost and that it be done in a timely manner. Furthermore we are requesting that the replacement shrubbery be the same size that the existing shrubbery would have been at this point in time had it not died. The other outstanding issue we have is that there is some steel perimeter edging that has not been completely replaced around one of our shrubbery beds on the south side of Easwick at Coppell Rd. Thank you for your assistance in this matter. vK.~~~ensidr~ent - V HOA