MA0601-AG060425
DEPT: Engineering
AGENDA REQUEST FORM
DATE: April 25, 2006
ITEM #:
ITEM CAPTION:
PUBLIC HEARING to receive input on possible projects for a Community Development Block Grant
(CDBG) from Dallas County
.
GOAL(S):
EXECUTIVE SUMMARY:
The City of Coppell is eligible, October 1, 2006 to receive $59,284 in FY 2006 CDBG funding from Dallas
County. This public hearing is to receive input regarding possible projects that may be funded through this
program, prior to reaching a final decision on what projects to undertake.
Staff will be available for any questions at the Council meeting
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: #CDBG Funding
T H
E C 1 T Y O F
COPPELL
f c y
MEMORANDUM
TO: 'Mayor and City Council
FROM: Kenneth M Griffin, P E Director of Engineering /Public Works
D 1TE April 25, 2006
RFF Public Hearing to receive input on possible projects for a Community
Development Block Grant (CDBG) from Dallas County.
I - lic City_ of Coppell is eligible on October 1, 2006 to recei'vc `59,284 in FY 2006 CDBG
luII(l1n<< from Dallas County This Public Hearing is to receive input regarding possible projects
that ma% he funded through this program, prior to reaching a final decision on what project to
iiiidcrtake -Niter the Public Hearing. staff has until May 26, 200( to submit a list of potential
pro erts to Dallas County
( DB(i funded projects must meet one of the three following national objectives 1) eliminate
blight 2) eliminate a community- threatening condition, and 3) principally benefit low /moderate
in-ornne people The eligibility requirements associated with each F , fthe objectives significantly
limit the city's choice of projects to fund Protects that address Americans with Disabilities Act
( 1Da) accommodations are an option for the city since they are generally assumed to meet one
of nlic tlnrce national objectives The city is currently utilizing F) 2005 CDBG funds to design
and construct the Samuel Boulevard C urbs and Ramps project !'his project consists of the
reconstruction of 26 curbs / ramps that are not compliant with ADA i _quirements
' is rcvdewing seNeral types of projects that may meet the requirements of the CDBG
full duno However, no projects will be fully eNaluated until stafl has received input from the
0urens via the Public Hearing
G�;1TY OFd .
I 'lc
OF
March 10 2006
Mr Jim Witt
City Manager
City of Coppell
P O Box 9478
Coppell, TX 75019
Dear Mr Witt
DALLAS COUNTY
COMMISSIONERS COURT ADMINISTRATION
DEPARTMENT OF PLANNING AND DEVELOPMENT
Please be advised that, on October 1, the ( ity of Coppell will be able to receive $59,284 in FY2006 CDBG
funding from Dallas County
If the Cit} would like to utilize its new FY2006 funding please complete the enclosed forms which explain
what activities will be undertaken and how many people will be assisted, and return them to Kim Nobles,
Community Development Administrator, at 411 Elm Street, Third Floor, Dallas, Texas 75202 by 4:00 pm.,
Friday, May 26. Please note that if we do not receive this information by this date, then we will assume that
your ( ity is not interested in utilizing this new fiinding, and it will be reallocated to the other cities in the
County _s CDBG program.
Fhis years allocation process is generally identical to those from previous years. In considering how to
utilize your City's CDBG funds, please carefully select your projects. Ifyou have previously begun providing
funding for a project that still needs additional money, we strongly encourage you to use your FY2006
allocation to complete this project before using it to fund new activities Similarly, rather than allocating
your fiinding among a wide variety of prolects, please concentrate your funding on one or two projects that
will have a much greater impact
Also, we ha-, e increasingly had a number of that initially select projects, then change the projects a short
time after they have been submitted to H1iD Because changing projects makes it very difficult for the
program to complete its projects on- schedule (which can jeopardize the amount of CDBG funding that the
County receives from HUD), the County will now only consider changing projects when there are either
extenuating circumstances or when the change will allow CDBG funds to be expended more rapidly
, '�s before. cities that anticipate using their CDBG allocation must hold at least one public hearing before
reaching a final decision on what prolects to undertake So as to assist the City in publicizing any public
hearing that it might hold, we will publish a newspaper notice for those hearings that will be held between
April 1 1 and May 1 1 This notice will include the times, dates.. and locations for all known public hearings.
411 Elm Street, 3r Floor, Room 313 Dallas, Texas 75202 -3301 Telephone. (214) 653 -7601
Dallas County Administration Building e-mail rloessberg @dallascounty org Telecopier (214) 653 -6517
To be included in this notice please contact Kim Nobles at (214) 653 -6368 by March 27, 2006.
We are available to assist your City in anyway that we can during this allocation process. If we can either
answer any questions that you might have or review any possible projects that are under consideration, please
do not hesitate to contact us.
Sincerely
_?
Rick Loessberg
Director of Planning & Development
enclosures
G 1� d
OF
February 28, 2006
DALLAS COUNTY
COMMISSIONERS COURT ADMINISTRATION
Community Development Block Grant
TO Commissioners Court
THROUGH Rick Loessberg, Director of Planning & Development M
FROM Kim D Nobles, Community Development Administrator
SUBJECT FY2006 CDBG/HOME Allocation Process
BACKGROUND
Dallas County has participated in the CDBG program since 1988 1lnder this program, the County
receives federal funding which can be used to undertake a wide variety of code, capital improvement,
housing, and social service activities in the County's unincorporated area and in fourteen of its
smaller cities. By virtue of participating in the CDBG program, the County also receives
HOME/ADDI funding (which can only be used for such housing- related activities as rehabilitation,
new construction, and upfront cost assistance)
HUD has recently informed staff that the County will be receiving $1,959,616 in FY2006 CDBG
assistance and $636,463 in FY2006 HOME/ADDI assistance, collectively, these amounts are about
$498,000 lower than what the County received for FY2005 because of reductions in the federal
appropriations and because Rowlett now has a population of over 50,000 and now directly receives
funding on its own.
IMPACT ON OPERATIONS
Under the County's CDBG program, HOME /CDBG funds are first allocated for the program's
administrative expenses and for consortium -wide projects like the Home Loan Counseling Center;
these allocations cover the County's cost of operating the CDBG program and typically account for
about one -third of the program's total funding The remaining funds are then allocated to each
participating city and to the County's unincorporated area using a formula that takes into account
each entity's low /moderate income population and total population Each entity then determines
how it wishes to utilize this funding, and depending upon the entity's preference, these projects are
principally implemented by the County, the entity, or some combination of the two
Dallas Ccinty Administration Building Telephone (214) 653 -6368
11 E!m Street, 3" Floor, Room 310 Dallas, Tex is 75202 -3301 Telecopier (21 4) 653 -6517
E -Mail Address KPJobles @dallascounty or,
Page 2 of 4
The County typically only reviews proposed projects to ensure that they are eligible under HUD's
regulations. However, because of the adverse impact that a large number of small projects can have
on the program's ability to meet HUD's annual spending requirements, staff has been allowed in the
past to require cities to revise their proposed list of projects (if necessary) so that larger projects
would be undertaken. To further emphasize and clarify the importance of having larger projects,
staff would also like to continue to require that all projects other than code enforcement have
budgets of at least $30,000 and to be able to strongly encourage cities that already have partially -
funded CDBG projects to either finish funding these projects or to continue allocating funding to
them before they begin funding new activities.
HUD regulations also require the County to establish annual program objectives for the CDBG
program. For the past several years, the County has required that CDBG projects meet at least one
of the six objectives listed below, and for the County's FY2006 funding, staff would propose that
these objectives continue to be utilized.
• Promote low /moderate income homeownership,
• Eliminate community - threatening conditions,
• Provide for ADA- accessibility,
• Improve the local economies of communities with limited tax bases, limited growth,
and /or high unemployment;
• Improve /maintain existing low /moderate income neighborhoods; and
• Provide for orderly growth.
IMPACT ON FINANCE
A total of $2,596,079 is available from the County's FY2006 CDBG /HOME awards. It is proposed
that $923,842 of this total amount be allocated in the following manner
General Administration
Housing Replacement Admin
CDBG Project Engineer
CHDO Activities
Home Loan Counseling Center
Indirect Costs
CDBG Construction Inspector
TOTAL
$160,000
$140,000
$104,000
$ 93,449*
$293,942
$ 72,451
60,000
$923,842
* This allocation is required under federal law and is equivalent to 15% of the
County 's total HOME award, this S93,449 must be provided to special housing non-
profits (('HDOs -- community housing development organizations) for use in
acquiring, rehabilitating, or producing affordable housing
Page 3 of 4
In reviewing these proposed allocations, please note that this $923 842 total is about $75,200 lower
than last year's figure with the HLCC budget having been reduced by about $60,000 pursuant to the
lower level of CDBG funding that the County will be receiving and the 15% statutory cap that is
placed on funding activities like the Counseling Center with CDBG funds.
No staffing changes are associated with any of these various admimstrative /service - delivery budgets.
Detailed line -item budgets for the Counseling Center, the CDBG Engineer, Housing Replacement
Administration, CDBG Construction Inspector and General Administration will be developed and
presented to the Court for review later this summer with Health and Human Services anticipating
submitting a request during the County's normal budget process to use County funds to offset the
$60.000 reduction in CDBG funding for the Counseling Center
It is also proposed that the $543,018 in HOME,ADDI funding that is available after the required
$93,445 has been set -aside for CHDOs be allocated in the following manner-
Housing Replacement $379,548
Up -Front Cost Assistance $163,470
Total $543,018
It is also proposed that an additional $150,000 in FY04 and FY05 administration carryover be
allocated to the Housing Replacement budget so that this activity will be able to approach its current
funding level (final FY04 and FY05 carryover amounts should be available in June and November
2006 respectively) The Housing Replacement funding will be available to build replacement
housing in any of the CDBG program's fourteen cities, and the Up -Front Cost Assistance Program
0 �PCAP) funding will provide first -time homebuyers with closing cost or down - payment assistance.
After setting aside funding for the aforementioned administrative expenses and consortium -wide
programs, a total of $1,129,223 is available from the CDBG funds for the County's unincorporated
area and for the participating CDBG cities, this amount is about $337,400 less than what was
available last year
Using the County's CDBG allocation formula, the proposed FY2006 CDBG allocation awards are
as follows
Sachse
$ 45,733
Wilmer
$
90,620
Cockrell Hill
$102,194
Hutchins
$
88,644
Glenn Heights
$ 65,495
Lancaster
$
97,678
Cedar Hill
$ 86,950
Seagoville
$
82,998
Coppell
$ 59,284
University Park
$
Duncanville
$ 90,902
Unincorporated Area
$
84,694
Balch Springs
$102.195
Farmers Branch
$
83,280
Combine
$ 48,556
*University Park has again returned it s award so that it can be redistributed among the
other participating entities
Page 4 of 4
In reviewing these amounts, please note that they are generally about $5,000- $33,000 smaller than
what most cities received last year Please also note that the unincorporated area allocation, along
with $15,306 from FY04 administration carryover, will be reallocated back to Cockrell Hill's water
project to cover existing funding that was transferred from this project to the Wagon Wheel Street
project so that the Wagon Wheel project could be completed by July 31, 2006
PROJECT SCHEDULE
Application materials will be provided to each city by March 15, 2006, and the cities will then be
given until 4 p.m on May 26 to notify the County of how they wish to utilize this funding (such
a schedule is similar to what has been traditionally provided). If no notification is received by May
26, it will be assumed that the entity is not interested in utilizing its award. So that no city
inadvertently lets its award revert back to the program, staff will contact each city about two weeks
before May 26 to remind them of the upcoming deadline. To help encourage public input, the
County will hold a public hearing in April and in June, and the participating cities will be required
to conduct at least one public hearing before submitting their project proposals to the County
Once staff has had the opportunity to review the eligibility of the requested projects, the Court will
be briefed on the proposed activities. Final decisions regarding projects that will be using FY2006
funding have to be made and submitted to HUD no later than August 15 Once approved by HUD,
and other compliance items are completed these projects can then begin operation as soon as October
1. 2006
RECOMMENDATION
It is recommended that the proposed FY2006 CDBG objectives, allocations, and project review
process be approved.
Recommended by-
.1 Allen Clemson, Administrator
cc CDBG cities
CDBG staff
Ryan Brown, Budget Officer
Ronica Watkins, Sr Budget & Policy Analyst
Virginia Porter, Auditor
Don Holzwarth, Public Works Director
Jamie Fitchko, Director, HLC(
T H E C I T Y O F
COPPELL
T
PRESS RELEASE
NOTICE OF PUBLIC HEARING
Tuesday, April 25, 2006 7:00 p.m.
City Council Chambers
255 Parkway Blvd.
The City of Coppell will hold a public hearing at 7:00 p.m.,
4pril 25, 2006 at Town Center, 255 Parkway Blvd., Coppell,
Texas.
The purpose of the Public Hearing is to gather citizen input on
the FY 2006 Community Development Block Grant (CGBG)
funding. The City of Coppell will be able to receive $59,284
from the FY 2006 CDBG funding.
After the completion of the public hearings, Dallas County and
HUD approval, funding would become available October 1,
2006. The public is encouraged to attend and suggest how
these funds can be used in the City of Coppell.
::
(citizen ,Ab borate • LIVING • APRIL 21, 2006
9 io:
,pel NOTICE OFPUBUC HEARING
Tuesday, April 25, 2006
7:00 p.m.
City Council Chambers
255 Parkway Blvd.
The City of Coppell will hold a pub-
lic hearing at 7 p m., April 25,
2006 at Town Center, 255 Parkway
Blvd., Coppell, Texas.
The purpose of the Public Hearing
is to gather citizen input on the FY
2006 Community Development
Block Grant (CGBG) funding. The
City of Coppell will be able to re-
ceive $59,284 from the FY 2006
CDBG funding.
After the completion of the public
hearings, Dallas County and HUD
approval, funding would become
available October 1, 2006. The pub-
lic is encourageci to attond and
suggest how these funds can be
used in the City of (--nppell