ST9905-AG061010AGENDA REQUEST FORM =THE . ` ' T Y ~ ° -F- DEPT: Engineering
COPPELL DATE: October 10, 2006
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f .r 9 E ITEM #: 14
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WORK SESSION ~ CONSENT a REGULAR
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ITEM TYPE: CONTRACT/BID or PROPOSAL
ITEM CAPTION:
Consider approval of awarding Bid/Contract # Q-0806-01 to Tiseo Paving Company for the construction of the Bethel
Road I project, from Freeport Parkway to the west city limit line, in an amount of $7,293,659, as provided for in CIP
tunds; and authorizing the City Manager to sign.
GOAL(S):
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EXECUTIVE SUMMARY:
Approval of this contract will allow the reconstruction of Bethel Road to begin in early 2007.
Staff will be available to answer any questions at the council meeting.
FINANCIAL COVII~IENTS:
Funds are available in the Street CIP accounts for this contract.
RECOi\IMENDED ACTION:
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ACTION TAKEN BY COUNCIL:
Staff recommends approval of this contract for the construction of
Bethel Road I.
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#Bethel Road Bid
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T H E C 1 T Y O F
COPP_ELL
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MEMORANDUM
TO: Mayor and City Council ~ ~ ~"~ ~
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FROM: Kenneth M. Griffin, P.E., Director of Engineering and Public Works "
DATE: October 10, 2006 '^~, ~~ ~'~" ~'~ '~ 1 ~^
REF: Consider approval of awarding Bid/Contract # Q-0806-01 to Tiseo Paving
Company for the construction of the Bethel Road I project, from Freeport
Parkway to the west city limit line, in an amount of $ 7,293,659, as provided for
in CIP funds; and authorizing the City Manager to sign.
On September 7, 2006 the City of Coppell received and opened five bids for the reconstruction
of Bethel Road I, from Freeport Parkway in the City of Coppell up to S.H. 121 in the City of
Grapevine. Council may recall that in February 2006, City Council approved an interlocal
agreement between the City of Coppell and the City of Grapevine to provide for the joint bidding
of Bethel Road in the City of Coppell and Bass Pro Drive in the City of Grapevine. The total
limit of the entire project in both cities is from Freeport Parkway in Coppell to S.H. 121 in
Grapevine.
The specifications for the project were set up so that all work associated with Bethel Road, from
Freeport Parkway to the west city limits of the City of Coppell, was contained in one bid
tabulation and that all work pertaining to the City of Grapevine, from the east city limit line of
Grapevine up to S.H. 121, was contained in a different bid tabulation.
On the enclosed bid tabulation all work associated with the City of Coppell is contained on pages
1-5 and all bid items that pertain to the City of Coppell either end in a 'CA' or a 'CB'. All items
associated with the City of Grapevine are contained on pages 6-10 and all bid items that pertain
to the City of Grapevine end in 'G'.
The agenda item this evening is strictly for the award of Bethel Road within the City of Coppell,
from Freeport Parkway to our west city limit line. The City of Grapevine will in the very near
future be awarding their section of Bethel Road to the low bidder on the project.
Because of the interlocal agreement with the City of Grapevine, the low bidder on the project is
determined by the overall low bid for both the Coppell section and the Grapevine section. We
were fortunate in the fact that the low bidder for the overall project was also the low bidder for
each section of the project. The five overall bids received ranged from $9,432,157.85 up to
$11,525,946.85, and the low bidder on the project was Tiseo Paving Company. Tiseo has been
the low bidder on several recent projects awarded by the City of Coppell, most notably, East
Sandy Lake Road and West Sandy Lake Road.
For the bids within the City of Coppell, the total amount ranged from $7,293,659 up to t~`" r, ~'~--
$8,886,008.50. The engineer's estimate for the Coppell portion on the project was 8.3 million. `'"'~~ ~ .,~~
The total days bid for completion of the project range from 570 up to 746. As previously stated, '~ q
the low overall bidder was also the low bidder for each component and in addition to that the low \°,~~ r
bidder also submitted the lowest number of calendar days for the completion of the project.
Bethel Road today exists as a 2-lane asphalt roadway that is experiencing rapid development
along the north side. The proposed reconstruction will provide fora 4-lane divided boulevard
with much-needed traffic signals at Bethel and Royal and Bethel and Freeport.
There are still some ongoing utility relocations taking place along Bethel Road. Most notably we
continue to work with TXU to provide for some underground crossings at Freeport Parkway and '~
Bethel Road as authorized by City Council in February 2006.
Because of the time typically associated with getting contracts signed and bonds submitted and
with some of the ongoing utility relocations, it is anticipated that the contractor will not mobilize
and start on this project until after the first of the year.
Staff recommends the award of the City of Coppell section of Bethel Road, from Freeport
Parkway to our west city limit line to Tiseo Paving Company in the amount of $7,293,659, with
570 calendar days. Staff will be available to answer any questions at the council meeting.