DR8802-CS 900926 ALBERT H. It;\LFF ASSO(ZIA'TE5. INC.
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September 26, !990
I012 PRJB
City of Coppell
732 DeForest Road
Re: Billing for Kave Street Public Meeting
Dear Shohre:
Attached please find the invoice lk;r the September 20th Kave Street Public Meeting~
as requested. This represents total charges for our research and presentation at that
meeting. There are also some other expenses which we consider beyond the originai Scope
of Se~'ices for this contract. They are as
1) Meetings with Ron Morr~son - ~mley-Horn has invoiced us for pkone
conversations and meetings. These charges currently total $57]..32. We have received
biliings tbr the months of April and Ma): only. Backup for thes~ charges has b~en recuested
but not ;eceived and payment has not vet been made to ~mlev-Horn. The total shown
above includes a !0 percent mark-up as specified in our contract.
2) The research and written response regarding the Don Jones retaining x~-aii ~n
Northlake Woodlands East: The tasks included in th~ C~tv-W~de Studv k~r Stream G6
included review ~f the K~m!~v-Horn model and alternatives only. This :ask kas cost
approximateb:' $425.00.
3) We spent considerable e~ra time and effort in da~a collection during tko in:.t~al
phases of this project. We d~d not have dine budgeted for copying City files. Our contract
(copy attach~d~ Item 6) specified that this ~rm~ion would be provided by the Ciw. T:nese
extra efforts haw cost approximately $2, i70.00.
4) We picked up and had my!ar s~pia's made of the City 200 scale topographic
maps so that we could update :he streets on th~ originals. The sepias were retuTned to
G'inn. Inc. These should also have been provided bv the C~,'. The cost for an outside
r~production company to produc~ and deliver these sepias was S215.05.
ALBERT
EN(7-1NEERS
City of Coppe!l
September 26, 1990
Page"
5) Draft Report - We only budgeted the printing of one draft rept:n for
submission to Ciw staff. Extra copies were requested and delivered. The printing costs for
the extra reports is approximately $670.00.
In addition, we are at our limit in number of public/staff meetings and well over :kc
budgeted cost. We already have an additional public presentation scheduled and more
subcommittee meetings. We figure each subcommittee meeting and public presentation
should be billed at approximately S500.00. Any help you could provide in this area would
also be greatly appreciated.
,As you may have already guessed, we have already exceeded the original budget for
this project. Despite that, we are committed to completion of the study to the satisfaction
of the Coppell staff and City Council. However. it would be greatly appreciated if you could
fund as extra services, any or al! of the listed tasks. We can provide invoices for eack
specific task by September 28.
Please !et me know as soon tis Dossib!e if we can submSt invoices for any of the above
mentioned services.
Yo, urs very truly.
ALBERT H. HALFF ASSOCIATES. INC.
.., .~__ .." .,".' t. ..__ ,_ ....
Jean Hansen
Attachment