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DR8802-CS 900920 MINUTES OF NORTH KAYE STREET DRAINAGE PROJECT 6:30 TO 8:00 SEPTEMBER 20, 1990 ATTENDING: Steve Goram Director of Public Works Shohre Daneshmand Acting City Engineer Ron Morrison Kimley Horn & Associates Walter Skipwith Albert Halff & Associates Troy Glidewell 324 Kaye St. Dean Henson 320 Kaye St. H. D. Lewis 416 Kaye St. Terry Lewis 406 Kaye St. Harry and Fay Nigo 300 Kaye St. Katheryn Welch/ Gilbert Welch 412 Kaye St. Ken Mills 431 Spanish Moss Ct. Steve Sawyer 411 Spanish Moss Ct. Blake Svejkovsky 331 Spanish Moss Ct. Jim Speier 335 Spanish Moss Ct. Charles and Patti Wade 351 Spanish Moss Ct. Presentation was given by Shohre Daneshmand regarding issues at hand and that Kimley Horn was hired to resolve the problem. Ron Morrison presented two reports: Report %1 1) Research the files in which Gilbert Welch provided a large part of the information. 2) Determine condition of drainage (flat area). Also the condition before construction of Shadow Ridge. 3) Department of Agriculture would deduct soil content in relation to high water table. Determine if it was good area to maintain standing water. The topographic map would be one of the main considerations in determining condition of soil. 4) Determination of present drainage condition 5) At onset of construction of Shadow Ridge subdivision, there was a normal drainage problem, as the area was flat. They are aware of the interfacing of the subdivision and Kaye Street, overlooking this would be an error on their part. Minutes of North Kaye Street Drainage September 20, 1990 Page 2 Solution (Alternatives) 1) Build grass line swell between Kaye Street and subdivision along the fence line and drain water off (not a good option because back yards would need to be dedicated for this). Also, they are not sure about the way the water drains, as a survey has not been done. 2) Concrete swell along the alley may be an alternative, but this would be expensive. No survey info£mation at this time. 3) Storm drain to catch standing water from area drains. This drainage system would accommodate a 10 or 5 foot pipe. This is the most plausible alternative and was recommended. ReDort ~2 Not actually a report, but survey was to identify a sufficient fall. This was looked into as a quick fix. An existing drainage pipe along the back of Shadow Ridge homes could dump into Spanish Moss Court. This would not be an ideal situation. Information came through a comprehensive Sto£m Water Study Report. Related problems that existed and were solved were studied carefully and identified. The less scientific method to dete£mine how to fix this problem was to send engineers to visit with people and try to get a full picture of problem. Along with this, and surveys, several alternatives were agreed upon. StiQmaticall¥ or Systematically, it shows solution at back of lots of North Kaye Street to be characterized by the following: a) Area drains connecting to sto£m drains, conveying to sto~., system in Spanish Moss Ct., according to Mr. Spellman's field visit. Based on this assessment, existing improvements (trees) could be avoided. b) Would be easy to work with the PVC pipes, dodging improvements as much as possible. Research would be done to dete£mine if any long-teEm maintenance would be required. Shohre then announced that August 28th, the City Council authorized recommended options to this drainage system option and that Staff was to meet with neighbors and that City would require 100% participation to make this project work. City would need Minutes of North Kaye Street Drainage September 20, 1990 Page 3 room to construct this system at an estimated cost of $102,000. After meeting with Centex/Fox & Jacobs, Fox & Jacobs agreed to provide $30,000 + $10,000 for complete construction engineering plans. City Council decided to take care of rest of this. Some items during construction of this project, that would require your cooperation, are resodding, removing of trees, sheds, grading. Customized systems on an easement would definitely be carefully done and surveyed to save these items previously mentioned. Your help is needed to be cost effective. The utility easement on Spanish Moss is considered in this solution. Weather pe£mitting, along with 100% cooperation from home owners, would be essential to complete this project in 3 to 4 months with no problems. QUESTIONS AND ANSWERS Jim Speier of 335 Spanish Moss Court started with the first question. If you have two lots of equal value, would granting of draining easement devalue his property in any way? Shohre said that it shouldn't, but that she would look into finding his answer. Walter said that only the outfall would work to stream water further to the east of the properties into a tributary. Also, the inlet of 4 feet would be no problem, as it is still part of the plat. To fix the pipe for drainage easement would be no different from utility easement maintenance. Blake Svejkovsky of 331 Spanish Moss stated that further east there was an empty field, in which there is another drainage problem. This issue was requested and needs to be addressed and taken care of. Shohre said that construction of a storm drainage would not solve all near-by drainage areas, but they would need these drainage problems addressed and considered in constructing the project. In construction of Spanish Moss, part of the utility easement may be needed and this would require cooperation from the residents. Shohre added that it would be more difficult in the actual construction work on Kaye Street, but that they would work with residents regarding trees and take care in avoiding removal of trees, fences, etc. Gilbert Welch, representing his mother, Mrs. Welch, of 403 Kaye Street and 412 Kaye Street, stated that Mr. Morrison was Minutes of North Kaye Street Drainage September 20, 1990 Page 4 incorrect in that the Spanish Moss did drain. In response to Jim's question about devaluation, storage buildings, swimming pools, etc. built on or close to easements should have met the City's restriction codes. Mr. Welch commented that if someone wants something done, it is the City's responsibility and that he appreciates the City's actively solving the problems. He doesn't have a problem replacing trees, resodding, etc. but the regrading should not be the responsibility of the home owner. His mother spent $700.00 on regrading because the City said that it was her responsibility. Of course, Fox & Jacobs refused to take the responsibility. With proper grading and design, the lots should drain. As part of the cost of putting in pipes, relocating buildings should be included in the price. He thought that it wasn't wise to not include grading in price, as the whole back yard has low spots in this route and at the price of $102,000, grading should be included. Shohre assured him that his comments would be answered and she would get back with him, and he had made an excellent point. In the City's walk through the back yards and talking with the people involved, she appreciated their time and effort. Her main concern for this easement was getting the lowest price, but getting high quality work. Whenever the survey has been done, she will take a quick look at what is actually being done and discuss it with each individual resident. About a year ago, Mr. Welch said that the City Manager started to work on this problem, but nothing had been done. He appreciated the fact that finally something is being done. Shohre added that they will try to miss the trees, but staying in a straight line as much as possible. No alleys or other utility work will be put in. With this commitment, 3-4 months should be sufficient time to complete this drainage project. Dean Hensen of 320 Kaye Street stated that he didn't agree with Ron that the water didn't drain on Kaye Street. He had lived on Kaye Street for twenty years and the water had always drained. He is aware that there is a problem now and in order to minimize flooding, the sto£m drainage system would definitely help. There are area drains (outlet bumpers) with TVP pipes as it is now. The new drains will be 12" X 12" inlets, flush with the ground, landscaped accordingly. Dean inquired about whether future maintenance would be ideal or not and if the resident had the legal right to refuse the City to come in and fix the problem. Most driveways are to the fence lines, and that this would be a Minutes of North Kaye Street Drainage September 20, 1990 Page 5 long-term process. Shohre agreed to look at this. Being a Kaye Street owner over many years, there is no standing water and he didn't agree with the current recommended project option and that there should be another solution. That being, tell Fox & Jacobs -- you created it, you fix it! Terry Lewis of 416 Kaye Street said that there is good drainage and he agreed with Mr. Welch that homes built 4 feet higher by Fox & Jacobs didn't help the situation. On easement itself, the inlet swell pulls water to necessary designations, creating a surface overflow. Mr. Lewis asked how many inlets are being placed. Walter said, "Located at one per yard, where survey indicates water collects." There is a concern as to how the water was to drain. There was no surface drainage. Shohre mentioned that easements of 10 feet would be necessary or desirable. But Steve Goram commented that it would probably be more appropriate to go with four feet drainage easement, as inclined by the survey. Mr. Lewis said that his mother thought she had lost property, because her fence was put back about 10 feet. Shohre said that in the completed construction design, there would be better maintenance. Fox example, if there are two fences and there is trapped grass in between these fences, they would just put one fence back to eliminate this problem. Mr. Welch questioned Shohre about the 100% participation that was needed to complete project. The City was committed to solving problems and didn't have any other options. Money was there and the best alternatives were available. He realized that City wanted the best solution and that timing factors were essential. He was in favor of issues and that we should take next step to carrying out the project. Shohre told him that her next step was to send letters out to the Kaye Street and Spanish Moss Court residents, verbalizing this project and stating that they are going to begin work. Documentation of existing structures and an overview of what would be taking place in the next few months, should be distributed. She would then ask for any responses or comments. Shohre would meet with Dean and solve his problems. She also agreed that she is willing to address and help solve any existing problems associated with Kaye Street and Spanish Moss Court. All comments would go the City Council meeting on current drainage option. This drainage option is more expensive, but has the overall solution, even though it will not solve everyone's individual problem. Minutes of North Kaye Street Drainage September 20, 1990 Page 6 Mr. Ken Mills of 431 Spanish Moss agreed with Gilbert Welch. He added that he did not receive any letters from the City regarding the drainage problem. Shohre said she would check on this. Shohre agreed to meet with and discuss with Kaye Street and Spanish Moss Court residents their individual drainage problems one on one. Dean Henson said that on Spanish Moss Court there was water underneath the fence and behind his home. His neighbor, also, had water problems, although he would not address his issues. Shohre said that all residents of Kaye Street and Spanish Moss Court would be totally informed before we start the project, and they would provide enough details on how a 15" pipe will carry water efficiently. Ron Morrison said that with a sufficient survey, drainage could be determined. They would take a thorough look at Spanish Moss, Kaye Street, and Shadow Ridge before designs are made for the drainage system. Other areas needed to be looked at, but were not large enough items at this time.