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DR8902-CS 890719July 19, 1989 MEMORANDUM TO: Wesley B. Kilcrease, Fire Chief FROM: Russell R. Doyle, P.E., City Engineer RE: EASEMENT DISPUTE/612 BETHEL SCHOOL ROAD/ATTACHED 7/7/89 MEMO The last paragraph of the attached memo dated July 7, 1989, from Greg Jones to Dale Jackson, refers to meeting with me to deal with the drainage easement. Attached is a copy of the relevant portion of the plats for these two lots in question. The drainage easement provided as shown on these plats from the Tax Department, (no title search was done), is 20 feet in width, and is on the lot that fronts on Briarglen (i.e. Lot 19 of Phase 3). There are no other indications on the "as-builts" on file for this subdivision development that would provide direction regarding grading and specifications to guide anyone in the direction of your question in that last paragraph on the attached memo. Perhaps the building permit files would provide what was approved for grading plans, etc... Please feel free for you or your staff to contact me further on this or any other matter, and a meeting can be set to provide adequate attention to the matter. Please be advised that if you nor the citizens have any more information, than what appears to be available, this office cannot have any engineering done (i.e. determine the needed capacity on private property) unless directed in writing by the City Manager. (And this is not advisable). I would suggest these backyard fences are a civil matter and should be handled that way while the City could be a facilitator, etc... Over lot drainage continues to be a concern in our industry. Ordinances can be adopted; however, enforcement and control are then needed or the ordinances are of no use. Attached are two such ordinances. (Perhaps a survey can be conducted to get some local material?) What may be needed in this case, and perhaps with the numerous cases of variances before the Board of Adjustments, is more control on the building permit process, and submittal of as-builts, etc.., before CO's are granted. This has been discussed also during the TWC meetings with Dale Jackson on their CAV for Floodplain Management. Please let me know if I can be of further service. Thanks. RRD/lsg xc: Shohre Daneshmand, Civil Engineer Larry Davis, Construction Inspector Benjamin dela Cruz, Engineering Technician CK/EASE FROM: Wesley B. Kilcrease, Fire chief ~-/ RE: Mayor's Meeting with citizens (ref. memo ju~y~, 1989 Northlake Woodlands East Phase I wanted you to be aware that Greg Jones in the Building Inspection Department is currently working on a problem in the drainage easement at the rear of the property between 612 Bethel School Road (Fitzgerald) and 615 Briarglen (O'Connell). These homeowners are among the 60 families invited to attend the Mayor's open meeting regarding the drainage problems in North Lake Woodlands East. Briefly, our problem has to do with a fence, landscaping and a storage building that have been built within the drainage easement behind 615 Briarglen, and have allegedly caused erosion and damage to the rear property at 612 Bethel School Road. A survey and location plan (attached) will show more clearly the overall problem. I am also attaching the memo from Mr. Jones to Dale Jackson should you wish to pass any of this information along. drainage, mem MEMORANDUM July 7, 1989 ' TO: Dale Jackson, Chief Building offic~~ FROM: G. Greg Jones, Building Inspecto~~/~--( RE: 612 Bethel School Road - drainage problem I met with Tom Fitzgerald after hours on Monday evening to discuss the location of a fence and storage building on the adjacent rear property, since the necessary property pin had not been set by the surveyor, I was unable to assist in the resolution of the problem at that time. By Tuesday a.m. the survey crew had set the pin and I was able to sight the rear property line with the aid of the survey crew. The crew attached 4 sections of range rod together at the pin, and I was able to sight the rear property line over the top of the storage building. I am enclosing a sketch to make my findings clearer as follows: 1. The fence at 609 Briarglen encroaches approximately 1' 6" at the rear of 608 Bethel School Road. 2. The fence and storage building at 615 Briarglen both encroach 608 Bethel School Road. 3. The fence at 615 Briarglen also encroaches .4' at the Northwest rear corner of 612 Bethel School Road. 4. Due to the location of the storage building my visibility was restricted and I was unable, at that time, to make any further determination regarding the problem at 612 Bethel School Road. Dale Jackson Page 2 July 7, 1989 I am drafting letters (attached) to Mr. O'Connell, the property owner at 615 Briarglen as well as Mr. Frasher, the owner of 609 Briarglen, informing them of the encroachment and asking each to take the appropriate measures to rectify the problem. We also need to meet with the City Engineer to discuss if there is any problems that will be associated with the modifications made to the drainage easement such as the addition of fill, construction of retaining walls, etc. that could impair the drainage flow. attachments xc: Russell Doyle, City Engineer P.O. Box 478 ColN~II. Texas 75019 The City With A Beautiful Future 214-462-0022 P.O. Box 478 Coppell, 'rexas 75019 o MARK WOLFE O~ce ol the Mayo~ Jul]' 3, 1989 TO: Northlake Woodlands East Fam~lias Located in ~he Dratnage Easement TO~N ~ETING: Tuesday, July 18, 1989 7:30 p.m. City Council Chambers/Town Center DISC"dSSION: Drainage Concerns on the Easement 1. Preseat and past water flow 2. Loss of vegetation , 3. Utility easements in drainage area 4. Can drainaSe be improved There is concern from many of the fox, lies that live in the easement resarding the drainage, and exactly what can be done. PLEASE plan on attending this very important meeting. The City Ks sympathetic and concerned and we hope to find a suitable solution to the problem. City Officials such ss the Cit7 Hanase~, Director of Public Works, En~ineer, Consul=lng Engineer, etc. will be a=~endin~ the mee~in~ as well as representatives from the utility Thank you. Bark Wolfe, City of Coppell cc: City Council Alan D. Ra=lif f, Ci=y Nmnager Steve Goram, Director of Public Works Russell Doyle, City Engineer ~ayne Ginn, Consulting Engineer TO ALL PARTIES INTERESTED IN PREMISES SURVEYED: This is to certify that i have this day, made a careful and accurate survey on the ground of property located at No. Bethel ,School Rood in the City of Coppell as follows: - , being described Lot No. Block No. d , City Block No. of NORTHLAKE , an addition to the City of_ CoppeI] Texas, according to the ~ino! ~plat thereof recorded in Volume ~--~--.~ at Page ~-=~of the Map Deed Records of Dollos Count Texas S45'01'39"E 4.41' ,'tx 1~' Shed .... · $64'47 ....