DR8902-CS 890619June 19, 1989
MEMORANDUM
TO: Alan D. Ratliff, City Manager
FROM: Russell R. Doyle, P.~~y Engineer
RE: SPECIAL REPORT ON MILESTONE DATES FOR PELICAN/BETHEL SCHOOL
ROAD DRAINAGE IMPROVEMENTS
This report provides the results of a meeting with Mayor Wolfe, various
residents (see attached attendance sheet), and Staff on Thursday, June 8,
1989, at 9:00 a.m. in the Town Center Executive Conference Room.
The meeting was called in response to a letter (copy attached) dated May
11, 1989, to Mayor Wolfe from Mr. David Bain, and after flooding of homes
again the previous day.
After discussion on the progress of the project's design and
administration, or the lack thereof, it was resolved that the project
would follow a time line as attached, and Mr. Bain has also furnished the
timeline, (see attached).
When coordinating with Wayne Ginn, on Monday, June 12, 1989, to receive
the advertisement to be published on Friday, June 16, 1989, Staff
determined to pursue a first track method moving award of bids up two
weeks (i.e. to be awarded on June 27, 1989, instead of July 11, 1989). It
was determined not to notify others involved until the bids were
received, etc.
The agenda request sheet for the declaring of an emergency and
recommending the award of a contract for the construction of these
drainage improvements will be provided today.
Wayne Ginn will take bids on Wednesday, June 21, 1989, at 2:00 p.m., and
will present them to Staff on Thursday, June 22, 1989, at a meeting to be
set up for that purpose.
I hope this provides the pertinent information from the June 8, 1989
meeting, the direction from it and how Staff is proceeding.
If there is any additional information needed, please let me know. Thank
yOU.
RRD/ls9
xc: Frank Trando, Deputy City Manager/Finance Director
RDADR
PROPOSED TIMELINE
FOR THE
CONSTRUCTION OF DRAINAGE IMPROVEMENTS
ON
PELICAN LANE AND BETHEL SCHOOL ROAD
6-12-89 Provide advertisement for bids for the construction project to
be published three times, required by law and standard practice.
6-16-89 Design drawings and contract documents completed and ready for
bidders. Bid advertisement published first time.
6-23-89 &
6-30-89 Bid advertisement published second and third time.
7-3-89 Prepare City Council agenda request sheet, and submit to the
City Manager.
7-5-89 Take bids and tabulate, providing the recommended low bidder for
the alternatives selected.
7-6-89 Forward to the City manager.
7-11-89 City Council consider the bids received and award the contract.
7-25-89 Contracts signed and construction starts.
9-1-89 Construction completed.