WA9403-CS 940511 EXHIBIT A
HOURLY RATES FOR ADDITIONAL SERVICES
The following hourly rates will apply to services as outlined in paragraph 1.2.2 of the
Standard Professional Services Agreement Between Owner and Engineer. These rates
will remain in effect until they are increased or decreased in accordance with
paragraph 1.2.2.4.
Principal $110.00
Project Manager 85.00
Senior Engineer 80.00
Senior Architect 80.00
Engineer 65.00
Architect 65.00
Designer 55.00
Technician 48.00
Draftsman 40.00
Clerical 35.00
Survey Party (3-man) 150.00
Computer Usage 25.00
EXHIBIT B
SCOPE OF SERVICES
WATER AND SEWER CAPITAL IMPROVEMF, NT PROGRAM
FOR
IMPACT FEE UPDATE
A. WATER SYSTEM MASTER PLAN
Data Collection: Water System and Water Demands - Rady & Associates shall
perform the following data collection with the assistance of the City staff. Previous
information provided by the City for the existing water distribution system analysis
associated with the reconstruction of Sandy Lake Road (R&A No. 93021.00) will be
utilized.
1. Review information provided by the City regarding population and land use
(current and future projections) for the city and any customers outside the city
limits. An Existing and Future Land Use Map adopted by the City is required
in order to comply with the Impact Fees law. The City shall provide to the
engineer, an adopted Existing and Future Land Use Map by July 1, 1994 in order
to meet the required Council adoption of Capital Improvements and Impact Fee
Updates by November 8, 1994.
2. City shall provide a representative sampling of meter books to determine typical
water demand per type of connection.
System Analysis - Rady & Associates shall perform an analysis of the existing and
future (10 and 20 year) water system to determine existing system deficiencies,
proposed system improvements, future system improvements, and expected system
operational criteria as follows:
1. The evaluation of the existing system shall include:
a. Evaluate supply sources and water system components, (i.e., elevated tanks,
ground storage tanks, pumps, and transmission lines) as compared to Texas
Natural Resource Conservation Commission Rules and Regulations (TNRCC),
insurance industry standards, and specific system demands using present
maximum day demands and an extended period simulation which includes
maximum hour and fire flows superimposed on maximum day average hour
demands.
b. Determine system deficiencies and potential remedial solutions to correct
immediate problems.
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2. Evaluate future conditions and system improvements needed to serve the projected
(20) year population and system extensions utilizing the above criteria for the
same. This evaluation shall include the distribution of the supply from Dallas
Water Utilities.
3. Incorporate future requirements into recommended improvements to the present
system and develop an overall system improvement plan that is compatible with
both present and future system requirements.
4. Evaluate future conditions and system improvements needed to serve the projected
10-year population and system extensions utilizing the same criteria as above.
This evaluation is made for computations of Water Impact Fees. Assumptions
regarding the future conditions between the 10-year and 20-year population
system criteria will be considered virtually the same with minimal change.
5. Prepare cost projections and exhibits illustrating the recommended course of
action.
Report - Based upon the above system analysis, Rady & Associates shall present the
findings and recommendations as follows:
1. Prepare a draft report outlining the evaluation, recommendations, and selected
improvement plans for review and approval by city staff. The report shall
include a written narrative of our findings and exhibits.
2. Rady & Associates anticipates attending two (2) meetings with staff to discuss
data input, analysis, recommendations and incorporation of appropriate comments
into the final report.
B. WASTEWATER SYSTEM MASTER PLAN
Data Collection - Rady & Associates shall perform the following data collection with
the assistance of the City staff regarding the existing wastewater collection system:
1. Review information provided by the City regarding location, type, age and size
of existing wastewater collection network. The City will provide the Engineer
with a composite CAD map file of the city's sanitary sewer system network,
illustrating street right-of-way and associated names, line locations and sizes,
manholes, and lift stations;
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2. Review information provided by the City regarding location and size of lift
stations and pumps, including head discharge relationship (pump curves), and any
instrumentation/operation parameters;
3. Review information provided by the City regarding locations and capacities of
outfall sewers, (i.e., City of Dallas and other entity lines);
4. Review information provided by the City regarding population, number of
connections and land use (current and future projections) for the service area;
and,
5. Review information provided by the City on historical wastewater flows measured
at metering stations or lift stations, with water usage for the same period.
Development of Data Base Model - Rady & Associates shall compile the above
information and create a data base model of the City's wastewater collection system
by performing the following tasks:
1. Prepare a data base model for the City system based upon the physical wastewater
system components including lines, lift stations and force mains; expected flows
based upon the system, historical wastewater flows and land use; and current
wastewater system operational conditions; and,
2. Verify the model against the City's actual operational experiences and review any
unexpected results with the City staff.
System Analysis - Rady & Associates shall perform an analysis of the existing and
future (10 and 20 year) wastewater collection system to determine existing system
deficiencies, proposed system improvements, future system requirements, and
expected system operational criteria as follows:
1. The evaluation of the existing system shall include:
a. Evaluate capacities of existing outfall sewers, collectors, lift stations and force
mains and specific system requirements using TNRCC Rules and Regulations
using present day flows and peaking factors;
b. Determine system deficiencies and potential remedial solutions to correct
immediate problems.
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2. Evaluate future conditions and system improvements needed to serve the projected
20-year population and system extensions utilizing the above criteria for the same.
Master planning of major outfall sewers shah be limited to two (2) options for the
entire length of the sewer segments:
· Gravity Sewers; and
· Lift Station and Force Main.
Exploring additional alternatives or refining the above alternatives for
combination gravity sewers and force main is considered part of final design and
not within the scope of this planning effort.
3. Incorporate future requirements into recommended improvements to the present
system and develop an overall system improvement plan that is compatible with
both present and future system requirements.
4. Evaluate future conditions and system improvements needed to serve the projected
10-year population and system extensions utilizing the same criteria as above.
This evaluation is made for computations of Sanitary Sewer Impact Fees.
j~ 'O ;,09 .Assumptions regarding the future conditions between the 10-year and 20-year
,r- population system criteria will be considered virtually the same with minimal
!,~ ~9~, ~/~ change.
5. Prepaxe cost projections and exhibits illustrating the recommended course of
action. The engineer's cost projection shah be based upon available cost data for
recent projects of similar nature and the professional judgment of the Engineer.
Cost for right-of-way and easements shall be based on information provided by
City staff of recent property acquisitions.
Report - Based upon the above analysis, Rady & Associates shall present the findings
and recommendations as follows:
1. Prepare a draft report outlining the evaluation, recommendations, and selected
improvement plans for review by the City staff. The report shah include a
narrative of our findings and exhibits;
2. Rady & Associates anticipates attending two (2) meetings with staff to discuss
data collection, input, analysis, recommendations and incorporation of appropriate
comments into the final report.
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C. CAPITAL IMPROVEMENTS PLAN
A Capital Improvements Plan (CIP) for both water and wastewater system
improvements will be developed based on the approved land use assumptions and
population projections together with the results of the Water System Study and
Wastewater Master Plan. This plan must provide for construction to commence
within two years and to have service available within five years. The CIP will
contain specific enumeration of the following items:
1. A description of the existing capital improvements within the service axea and the
costs to upgrade, update, improve, expand, or replace the system components to
meet existing needs and usage and stricter safety, efficiency, environmental,
and/or regulatory standards.
2. An analysis of the total capacity, the level of current usage, and commitments for
usage of capacity of the existing capital improvements.
3. A description of all or parts of the capital improvements or facility expansions
and their costs necessitated by and attributable to new development in the service
area based on the approved land use assumptions.
4. A definitive table establishing the specific level or quantity of use, consumption,
generation, or discharge of a service unit for each category of capital
improvements or facility expansions and an equivalency or conversion table
establishing the ratio of a service unit to various types of land uses, including
residential, commercial, and industrial.
5. The total number of projected service units necessitated by and attributable to new
development within the service area based on the approved land use assumptions
and calculated in accordance with generally accepted engineering or planning
criteria.
6. The projected demand for capital improvements or facility expansions required
by new service units projected over a reasonable period of time, not to exceed 10
years.
7. Rady & Associates anticipates attending one (1) meeting with staff to determine
the City's needs and desires in development of a Capital Improvements Program.
D. IMPACT FEF,S UPDATE
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Impact fees will be updated based on the cost developed for the CIP and the service
units established by the approved land use assumptions. The following steps will be
performed:
1. Calculate adjustments to fees already collected to reflect the actual cost of
constructed facilities. If the adjusted fee is less than 90 % of the collected fee, the
entire difference should be refunded;
2. Calculate new impact fees for water and sewer facilities and submit final report
to staff for final review.
3. Rady & Associates anticipates attending one (1) meeting with staff to review the
developed Impact Fees.
E. PRESENTATIONS AND PUBLIC FORUMS
1. Rady shall attend one (1) meeting with the Mayor and Council to present the final
report of the Water and Sanitary Sewer Master Plan, Capital Improvements Plan
and Impact Fee Update, if deemed appropriate by the City staff.
2. Rady & Associates shall present findings at one (1) Public Hearings specifically
scheduled for the consolidated adoption of the Capital Improvements Plan and
Impact Fees.
F. CITY REVIEW
Upon completion of the Water and Wastewater System Master Plan and the CIP and
Impact Fees Update, the Engineer shall present three (3) complete reports to the City
staff for review.
Upon completion of the final review by the City, one (1) copy shall be returned to
the Engineer with comments noted. Each report shall be stamped "Preliminary" and
dated by the Engineer.
Once the appropriate comments have been incorporated into each report, Rady will
submit twenty (20) copies of the final report for Water System Master Plan,
Wastewater System Master Plan, and the Capital Improvements and Impact Fee
Update report. Approval of the development and design assumptions used in the
report and the report itself, will be at the staff level. Changes desired by the
Advisory Board and/or Council shall be considered additional services.
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G. CONTRACT TIME
Rady & Associates shall perform the above items in a timely manner to meet the
City's schedule for approval of Impact Fees by November 8, 1994. A schedule of
interim tasks and associated deadlines are illustrated in Exhibit "D" and is based on
a start date of June 6, 1994, obtaining the necessary data required to complete the
Master Plan studies of water and wastewater by July 1, 1994, and timely review and
approval by staff.
EXHIBIT C
COMPENSATION TO ENGINF, ER
A. BASIC SERVICES
For all services listed in the Scope of Services (except additional services), the City shall
pay the Engineer a lump sum fee of $71,300. This fee includes all direct expenses of
printing, postage, travel, photographic, telephone and computer usage.
B. ADDITIONAL SERVICES
1) Should project scope changes be requested by the City, or required to address
changed conditions or change in direction previously approved by the City staff
or mandated by changing governmental laws, such services shall be considered
additional, and shall be performed on an individual reimbursable basis at our
established hourly rates as referenced as Exhibit "A" in our Professional Services
Agreement with the City of Coppell and shown below.
2) It is our understanding that the Land Use Assumptions anC.~~e Map for
existing conditions and 10-year and 20-year projec. tions-w , approved and
provided by the City to the engineer on or before ~uly 1, 1994~ Costs incurred
to meet the same deadline of November 8, 1994 Withina"~°~Ii6rtened time-frame
will be grounds for additional compensation ~.
3) Additional Meetings with City Staff - The engineer shall attend a maximum of
seven (7) meetings with City Staff as a part of the basic services identified above.
Should the City request additional meetings with the Engineer, the Engineer shall
be compensated on a per meeting basis at a rate of $500.00 each. Said
compensation shall be full payment for the preparation for and attendance at said
meetings.
4) Additional Public Meetings - The engineer shall attend a maximum of one (1)
public meeting to present the Capital Improvements Plan and the proposed Impact
Fees as outlined in the report. Should the City request the attendance by the
engineer at additional public meetings, the Engineer shall be compensated on a
per meeting basis at the rate of $1000.00 each. Said compensation shah be full
payment for preparation for and attendance at said meetings.
A
EXHIBIT D
CITY OF COPPEI,L CIP/IMPACT FEES
WATER SYSTEM MASTER PLAN
Kickoff 5/25/94
Complete Data Collection 6/6/94
Develop Population/Flow Projections 6/8/94
City Provides Ultimate Land Use Map 6/15/94
Analyze Future Conditions (10 yr., 20 yr.) 7/1/94
Submit Initial Report to City 7/15/94
Perform Impact Fee Project Related Work 7/29/94
Final Report 7/29/94
SEWER SYSTEM MASTERPLAN
Complete Data Collection 6/6/94
Develop Population/Flow Projections 6/8/94
Analyze Existing System 6/15/94
Analyze Future System 7/1/94
Submit Initial Report to City 7/15/94
Perform Impact Fee Project Related Work 7/29/94
Final Report 7/29/94
C.I.R / IMPACT FF, FS
Complete Data Collection 7/1/94
Develop Impact Fees and CIP 8/5/94
Begin Public Hearing Process 8/8/94
Report to City 8/19/94
Public Hearings Complete 9/15/94
Council Approval 10/25/94
May 10, 1994
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B
EXHIBIT D
CITY OF COPPELL CIP/IMPACT FEES
WATER SYSTEM MASTER PLAN
Complete Data Collection
Develop Population/Flow Projections 6/8/94
City Provides Ultimate Land Use Map 7/1/94
Analyze Future Conditions (10 yr., 20 yr.) 7/15/94
Submit Initial Report to City 7/29/94
Perform Impact Fee Project Related Work 8/15/94
Final Report 8/15/94
SEWER SYSTEM MASTER PLAN
Complete Data Collection 6/6/94
Develop Population/Flow Projections 6/8/94
Analyze Existing System 6/30/94
Analyze Future System 7/15/94
Submit Initial Report to City 7/29/94
Perform Impact Fee Project Related Work 8/15/94
Final Report 8/15/94
C,I,P. / IMPACT
Complete Data Collection 7/1/94
Develop Impact Fees and CIP 8/31/94
Report to City/Begin Public Hearing Process 9/13/94
Public Hearings Complete 10/20/94
Council Approval 10/25/94
May 10, 1994
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