DR9202-AG 920908 AGENDA REQUEST FORM
ITEM CAPTION:
Consideration of acceptance and approval Of the final payment in the amount of $13,~0,.to
sG~bbSd~vnisfonA, ssociates, Inc. for the Brook~ L~2 P~eI Dr, ,__~nage Improvements~unterwo~
EV~I.UATION OF ITEM: DATE: 9/1/9Z
On May 26, 1992, the City Council awarded a contract to Gibson & Associates for the drainage
improvements associated with the Phase I Drainage Improvements / Hunterwood Subdivision in
the amount of $13,162.50. As of August 24, 1992, this project has been substantially complete.
This request is to approve the final payment to Gibson & Associates, Inc. in the amount of
$13,666.50.
When this project was originally awarded to Gibson & Associates, Inc., there were three possible
conflicts that could occur during the course of construction that would have made the project cost
approximately $17,357.50. None of the three projected conflicts occurred during construction,
however, the construction of the inlet on the south side necessitated the relocation of a sewer
service line. That relocation cost $510.00.
Attached to this agenda item is a final estimate from Gibson & Associates, Inc., an affidavit that
ali bills on the project have been paid, and a copy of Change Orders #1 and #2. Staff
recommends the payment of $13,666.50 to Gibson & Associates, Inc. as final payment of the
Phase I Drainage Improvements / Hunterwood Subdivision.
Staff will be available to answer any questions concerning this item.
BUDGET AMT. AMT. F_.ST~M&TR_r~
AMT +/- BUDGET FINANCIAL REVIEW BY
COMMENTS:
The funds will come from G.O.B. Bonds, Series 1990 Issue for
drainage improvements, which has a balance of $28,150.50 as of
July 31, 1992.
LEGAL REVIEW BY: REVIEWED BY CM:
~cv. 4-2,~-8.9 '"--"~ORT DOCUMENTATION FOR AGENDA ITEl"-'
STA~P RECEIVED BY CITY ¥,ANAGE'R ~ OFFICE:
SUPPORT DOCL'F~NTATION S['BMITTED ~ITR AGENDA I1]ft{: NO. OF ORIGIN4LS REQUIRED
.~41~14OS 'LETT /REP ETS/BI LS/NI,~RITES:
~r,~* r - · 3 originals ~or signature
C.i.?. CONTACT ..................... : 6~O~lgiuls for signature
ORDINANCE ........................... : I blueback for sit. cure + 3 copies
CAPTION ............................. : 1 blueback for sit. Cure + 3 copies
2 blneback~ for s~tnr~ + I copy
RESOLUTION .......................... : ..
PROC~'iATION ........................ : 2 bluebacks for si~m~ture + I copy
I each
BID ................................. :
LOCATION NAPS ....................... : 12
ZONING PLAg$ ........................ : 12
PRELIMINARY/FINAL PLAYS ............. : 12
SITE PL~S .......................... : 12
LANDSCAPE PLANS ..................... : 12
ARCHITECTt~AL RENDERINGS ............ : 12
DATE PUBLISHED IN T~E CITIZEIqS*ADVOCATE:
NOTIFICATION TO: -
DATE/HETBOD OF CO~ITACT:
NOTES
7%~ SEEET.0588D$
SENT BY:Xerox Teleco~)£er' 7021 : ~-~I-92 ; ~:19PM ; QJ. Dson & Ass0cial;es* 214 ~9~
~ & A~ClAT~, INC.
E~lnNm Ind ContrWom
~THLY ~TWTE
1210 Ryiiecrest
.O. Box ~0057g 21~S57-11
aloh Springs, Texae 75180-~79 Fax 214/557-155
YPE OF WORK: ~=a~e [-~ovema=Ce CON~ACT DATE:
STIMATEPERIOD: .19. ,TO Au;. 3[ .19~ CON~ACTAMT:$
AYABLETO: G[~eoa & ~oc~Ea-.
~.0. So~ 800~79.
ITEM D E $ C, R | P T I O N UNiT OF CONTRACT TOTAL WORK GONTRACT l
MEASURE QUANTITY ~]~QJ~T I~RIGE AMOUNT
t. 21" el*-= ~[1 RC~ [~ 88 93 45.~0 4.185.00
2. 10f Curb tnli~ Il 2 I . 1.800.00 1.800.00
3. 21" 9~e tn inlet co,--etia- IA 2 2 250.00 300.00
4. l" 9VC ,"-~ouc RI 2 2 ~0.00 100.00
7, Concrace =-c.-~l· ~ 2.~ 100.00 ]
8, Re~ve ~anc, --3k & dr~ve SY 27 27 15.00
. 10~. 00
9. ~.~va ~onc. ~b .~a ~,*car ~F ~0 ] sO S.O0 ] ZSO.O0
i0, 6" 30~ PgZ ~-t~ cone drive & .... lk gY. 27 ] 3&.8 ~0,00] 1,044,00-
1[. ~alr ]--aae~e & r~laee ~-~1 boz.a LS 1.0 1.~ '2.560.00 2.560.00
CO~l 8v Curb inlet ~ 1 1 1,575.00 1,~75.00
C0~2 ~l~ce PVC e~- y/DI LS 1.0 1.0 110.00 ~i~..~0
Connect DI tO RCF LS 1.0 1.0 200.00 200.00
In~tali concrete colllr LS. 1~0 1,0 200,00 200,00
'PROVED: TOTAL AMOUNT OF WORK DONE .......... $ 1
,SON &/~OO,ATEI~i~INO:._. LESS -0- % RETAINED ................... '$ -0-
AMOUNT PAYABLE ON CONTRAOT ........ $
TE Ib.--'~ -~,'~.--
LESS PREVIOUS PAYMENTS ...................$ -0-
AMOUNT DUE THiS ESTIMATE ................
SENT BY:Xerox Te!ecopier ?02~ ; 6-$1-92 ; ~:19PM : ~[bson & Associates~ 214 $9B 0948;~ 2
!
AFFZ~II~[T OF BILL~ P~ID
COUNTY OF D~T.~6
Willi~ E. Gibson of Gibson & AssociaTes, Inc.
being first duly sworn, says that he/-aa-xis the President
of Gib~on & Associates~ Inc.
(herein referred to as the "Contractor") and is familiar
with the facts herein
That saia Contractor performed work an~ labor and/or furnished
material for use in the construction of Drainage ImDrovemente
Broo~8 L~-- - Sta-~ I and owned by
the City_Of C~ll _ __
That said Contractor hereby certifies that he had paid or had
otherwise satisfies all obligations for all materials and
equip~ent furnishe~ for all work, labor, and services perfor-
med, &n~ for all indebteness and claims against the Contrac[or
for damages arising in any manner in connection with ~he per-
formance of the Contract referenced above.
CONTrACTORs Gibson & Associa[~s~ Inc.
William E. Gibson
SWORN TO B~FORN ~-a~d subscribed in my presence this the
31st d~y~o f a~gust , 1992
~/18/9~
CHANGE ORDER
(Instru~ions on reverse side) No. 1
PROJECT: Brooks Lane Stage I DATE OF ISSUANCE: July 24, 1992
Partial Drainage Improvements
OWNER: City of Coppell
P.O. Box 478
(Name,
Address) Coppell, Texas 75019
CONTRACTOR: Gibson & Associates
11210 Rylie Crest
Balch Springs, TX 75180
CONTRACT FOR:
You are directed to make the following changes in the Contract Documents.
Description: Delete one 10-foot curb inlet, addone 8-foot curb inlet, and add five
linear feet of 21-inch Class III RCP.
l%rposeofChangeOrder: Revised for field conditions.
Attachments: (List documents supporting change) Contractor's Bid and Revised Sheet: STH-1
CHANGE L CON ~ ILACT PRICE: CHANGE IN CONTRACT TIME: N/A
Original Contract Price Original Contract Time
S 13.162.50
Previous Change Orders No. 0 to No. ~ ! Net chan~e from previous Change Orders
Contract Price prior to this Change Order Contract Time Prior to this Change Order
.",'et Increase (decrease) of this Change Order Net Increase (decrease) of this Change Order
Contract Price with all approved Change Orders Contract Time with all approved Change Orders
s 1 3. I~-~.so
' ' APPR~VED:~~/ APPROVED:
.2 "I .." -- ~Q..~o...
EJCDC No. 1910-8-B 0983 Edition)
BROOKS LANE STAGE I
PARTIAL DRAENAGE IMPROVEMENTS
CHANGE ORDER NO. 1
1 I Each Add: One 8-foot Curb Inlet,
Complete in Place
and ~,l. Cents
per Each.
2 5 L.F. Add: 21-inch Class III Reinforced
Concrete Pipe, Complete in Place
a~d ~'~ ~ Cents
per Linear Foot.
TOTAL ADDITIONS:
............ ,:... ..........
.-..~.<:.+-..: ,,,-....-.,.,.,.,.,...,..,,.,....-..,.....,.,-.....-.,.,.,.,....-.-,,.-.,,,.,..., ..,.....,.,.,.....,.,,.,.,.,,,,-,-,-,,,-,,-,-,--.,--.-.-.,.,,.-,,-,....,.-. :¢.-: ,.,-..,.,-........,.-.-.-,...-.-..,,.,--,,,.,.,,,,.,.,--,,-.,,.,-- .~- .-,..,.,,.,.,,.,,..-,,,.. ,,.,.,,,,,.,.-.,.,,,,,---------,--,-.--.--
...... ..:...:~ 27~:~::.:..:..: .. -_-:.:~.-..::-.? .:.:. -....:~ :. :: :$ :-~-'-:-~.:: -:::: .::::.:~- ~:.-:;- .~'.-:.:.--::~-.: ... ::::: :-:--::..::: ::. ,...,.,.,-,,,-,--,,.,-..-.::::.:~.~.:.::~:-.:.:::?-.: ::::::::::::::::::::::::::::::: :'::':~::~.~..::.&q . :-:--:::::-=::f~::::-:::$:.'.:-. -:- .
.................................................................. : .............. : .................. : ........... . .............. ::::.:.-:.:...-...:...:.... ................ ...:...::::: ..:....:::.... .......... -:::...:.:.~-:::::-:.::: .:::..., .,. ~:, ~ ............
1 1 Each Delete: One lO-foot Curb Inlet,
Complete in Place
and ~ o Cents
per Each.
TOTAL DEI.ETIONS: $
TOTAL C.O. #1: $ -"' a ~
Signed [,_,,,_0.., ~.* ~
CITY OF COPPELL
CHANGE OR EXTRA WORK ORDER
PROJECT: Brooks Lane Stage I
CONTRACTOR: Gibson & Associates, Inc.
OWNER: City of Coppell
CHANGE ORDER NO: 2 DATE: 8/13/92
CHANGE OR EXTRA WORK TO BE DONE
ADD
Replace PVC sewer service with 4" D.I. $110.00
Connect 4" D.I. with R.C.P. $200.00
Install concrete collar $200.00
Total $510.00
Reason: During the construction, a sewer service was in conflict with the installation of the
inlet and had to be adjusted. The project in nearly complete and we did not have to
use the approved changes that involved concrete encasement and lowering the
waterline. Therefore, this project will still come in under the maximum amount
authorized by the City Council.
Previous contract amount ........................................ $13,162.50
Net (increase) (dzc. rc~c.) in contract amount ........................... $510.00
Revised contract amount ........................................ $13,672.50
Net (increase) (decrease) in contract time of completion ...................... N/A
Revised contract time of completion .................................... N/A
The contractor hereby accepts this Contract adjustment as a final and complete adjustment in full
accord and satisfaction of all past and future liability originating under any clause in the Contract
by reason of this revision to the Contract.
Recommended by the City Engineer:
Agreed to by the Contractor:
{,.~0.~,. ~ _ - ~ Date: ~ -~ -~ ~
Acc~ted by ~e O~er: ~
~ ~~~ Date: .~~'
O-t~ON & ASSOCIATES. INC.
11210 gylieerMt ~
p. O, aa,, ~0~75
Belch ~rl~, Ttxa~ ~
FAX M7-1~
August 5, 1992
Mr. Garreth Campbell
City of Coppell
P.O. Box 478
Coppell, Texas 7S019
Re~ Brooks Lane Stage I
Partial Drainage Improvements
Dear Sir~
We are pleased to quote the following items of extra
work on the above referenced projectz
2. ~eplace PVC sewer service with
3. Connect 4" D.I. with
4. Install concrete ~ollar.
~O0,OO
~o~ the l~p .u~ o~ ~,~0.00
Included are all required equipment, labor, and materials
necessary to complete these items.
Please call if you have any questtons.
Sincerely,
GI:ISON & ASSOCIATe, I~C.
Na~an A. Norther[
E. Councilman Weaver expressed his concern about parking space at
the new Library. He requested it be put on the City/School
agenda.
F. Mayor Wolfe expressed his concern on the back up of traffic at
the red light at Beltline and MacArthur, and at Sandy Lake and
MacArthur.
G. Mayor Wolfe stated that Beltline east from Dairy Queen starts
with a 30 mph sign which moves up to a 50 mph sign. He
believes there needs to be more of a warning, such as a
special sign to bring the speed change to drivers' attention,
so they will not receive speeding tickets.
H. Mayor Wolfe requested an adjustment for ambulance fees. The
consensus of the Council was to bring it forward.
I. Mayor Wolfe stated that Brad Newman requested permission to do
a Christmas carriage tour with horse-drawn carriages from
December 5-30, from 6 p.m. to 10 p.m. Though Council approval
is not needed, Mayor Wolfe wanted to make the Council aware of
this request.
J. City Manager Alan D. Ratliff expressed his appreciation for
the Mayor's comments and his coming to the defense of the city
Management staff regarding the public attacks made in the
local newspapers.
Item 20 Liaison Reports
Parks Board
Councilman Robertson stated he requested the Park Board to develop
a wish list. He also asked staff to investigate North Richland
Hills regarding their 1/2 cents sales tax for Parks and Recreation
and to see what type of policy they have. He also stated they are
still looking for volunteers for Kid Coumtry.
Carrollton Youth and Family Services
Councilman Morton gave his report on the Carrollton Youth and
Family Services and their funding cuts.
Dallas Regional Mobility Coalition
Councilman Morton spoke of his meeting with the Dallas Regional
Mobility Coalition, which is mainly dealing with DART right now.
NCTCOG
Councilman Morton stated the Resource Conservation Committee (RCC)
discussed strategies on waste minimization, and landfills.
Office On Aging
Councilman Morton stated that the Office on Aging is doing a
tremendous job.
CONSENT AGENDA
Item 2~. A. Consideration of a request for a variance to
Section 10-5-2 (C) of the Sign Ordinance which
concerns setbacks for monument signs. The variance
is being requested by Alexander Signs on behalf of
Steven King for Sandy Lake Animal Hospital, 107
Samuel Blvd.
B. Consideration and approval of a variance to the
Coppell Sign Ordinance allowing Kid Country
CM090892
Page 6 of 8
Playground Committee signs to be placed near the
future site of the playground.
C. Consideration of a variance from Section 10-8-3 B
of the Sign Ordinance which concerns real estate
signs. The variance is requested by Mr. Gregory
Rich, Vice President, Chaucer Estates Development
Corporation for the Chaucer Estates Subdivision.
D. Consideration of adopting a new subsection to
Ordinance No. 92546, Section 10-8-3 (D), to allow
for temporary development signs to identify new
subdivisions, along with builders' and developers'
phone numbers and new home price information,
prescribing maximum sizes and setbacks; allowing
for a specific percentage of new home permit
issuance for the signs' removal; and authorizing
the Mayor to sign.
E. Consider approval of a final payment, in the amount
of $19,901.61, to Dallas County Public works for
construction of Beltline Road from MacArthur
Boulevard to I35E/Beltline Road East/West Project
#490/403-403.
F. Consider approval of payment to Wilson trophy
company in the amount of $90.32 as requested by
Councilman Ron Robertson.
G. Consideration of acceptance and approval of the
final payment in the amount of $13,666.50 to Gibson
& Associates, Inc. for the Brooks Lane Phase I
drainage Improvements/Hunterwood Subdivision.
H. Discussion and consideration of approval of a
Proclamation proclaiming October 5-11, 1992 "Sexual
Assault Awareness and ~Prevention Week" and
authorizing the Mayor to sign.
I. Discussion and consideration of postponing the
adoption of ordinances authorizing the issuance of
City of Coppell, Texas Combination Tax and Revenue
Certificates of Obligation, Series 1992, and City
of Coppell, Texas Waterworks and Sewer System
Revenue Bonds, Series 1992 to no later than
September 22, 1992.
J. Consider approval of a final plat of Lakewood
Estates, located at the intersection of MacArthur
Boulevard and Village Parkway, at the request of
L.C. Estates, Ltd.
Mayor Pro Tem Smothermon moved to approve items 21 A-J. Councilman
Morton seconded the motion. The motion carried 7-0 with Mayor Pro
Tem Smothermon and Councilmen Weaver, Thomas, Morton, Mayo
Robertson an Garrison voting in favor of the motion.
Mayor Wolfe adjourned the Open Session at 10:36 p.m. for a five (5)
minute break. At 10:45 p.m. Council went into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
Item 2ES A. Article 6252-17, Section 2 (f), discussion with
respect to the purchase, exchange, lease, or value
of real property.
1. Wellington Place Apartments (Not on Agenda)
2. Potential Fire Station Site (Not on Agenda)
B. Article 6252-17, Section 2 (e), and Senate
CM090892
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