DR9202-CS 920106!O: Alan D. Ratliff, City Manager
ViA: Kenneth X. Griffin, P.E., City E~n~~N~GE
FROM: M. Shohre Daneshmand, P.E., Civil Engineer
SUB3ECI: Brooks Lane/Hunterwood Subdivision
Easements for Diversions
DATE: January 6, 1992
Attached please find two original proposals from Albert H. Halff
Associates Engineering Services to prepare easement documentation for the
above referenced diversions.
On November 12, 1991 the City Council approved four (4) drainage projects,
which included partial design and construction of storm system on "Brooks
Lane Inlets Only".
The City Council directed staff to also proceed with easement document
preparation and acquisition for the proposed drainage system prior to
council's approval of the entire project of Stage I. Please note that
this service was not included in the original proposal and the proposed
fee of $4,500 for the easements will apply toward the final design of
"Brooks Lane Stage i and Stage II".
On 3anuary 6, 1992, Ken Griffin contacted Jean Hansen with Albert Halff to
request additional clarification on the fee. Ms. Hansen provided the
following information:
Survey - This includes a days worth of surveying to tie down all
improvements, i.e. fences, storage buildings, houses,
landscaping, etc., so that the system can be designed around
these improvements:
Preliminary Desiqn - This includes a preliminary plan and profile of
the selected path of the drainage improvements:
Easement Documentation - This includes preparation of the easements and
property owner contact and coordination. Ihey
will obtain the easements unless it turns into
a "Kaye Street" situation.
Ms. Hansen also indicated that the fee is a "not to exceed fee" and that
when final construction plans are prepared, their fee can be adjusted
downward to compensate for the fact that the field survey information has
already been obtained and that there is already a preliminary plan and
profile design.
Staff recommends approval of said proposal, and that the services be
funded under the 1990 drainage bond funds. Please let us know if you have
any questions.