SW FY 0607-AG070123C , ) 06/0�
AGENDA REQUEST FORM
T H E- C I T Y - O F DEPT:
COPPELL DATE:
r o
ITEM #:
Engineering
January 23, 2007
n
11 WORK SESSION [Z) CONSENT 1:1 REGULAR
ITEM TYPE CONTRACT /BID or PROPOSAL
ITEM CAPTION:
Consider approval of awarding Bid # Q 1106-03 for the annual Sidewalk Pavement Repair Project to Estrada Concrete
in an amount of $100,000, as budgeted in the Infrastructure Maintenance Fund; and authorizing the City Manager to
sign.
GOAL(S):
'111 10
EXECUTIVE SUMMARY:
Approval of this project will allow the repairs for FY 06107 to begin on the citizen generated sidewalk repair list.
Staff will be available to answer any questions at the council meeting.
a
3
FINANCIAL COMMENTS:
Funds have been budgeted in the Infrastructure Maintenance Fund for this project.
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Staff recommends approval of the award of the bid to Estrada APPROVED BY
Concrete in an amount of $100,000 for the annual Sidewalk Pavement CITY COUNCIL ON ABOVE DATE
Repair Project.
Libby Ball
200 53:46 0
11:53:46
- 06.00
#Annual Sidewalk Repair Project
MEMORANDUM
TO: Mayor and City Council
FROM: Kenneth M. Griffin, P.E., Director of Engineering and Public Works
DATE: January 23, 2007
REF: Consider approval of awarding Bid # Q 1106 -03 for the annual Sidewalk
Pavement Repair Project to Estrada Concrete in an amount of $100,000, as
budgeted in the Infrastructure Maintenance Fund; and authorizing the City
Manager to sign.
On December 19, 2006, the City of Coppell received and opened 10 bids for our yearly sidewalk
repair program. The contract for this project has a clause to extend the contract for up to four
additional one -year periods. Our sidewalk repair program for 2007 consists of approximately
17,700 square feet of sidewalk repair, at over 100 locations ranging in size from 10 square feet to
720 square feet. Also, it includes the removal and replacement of approximately 100 linear feet
of curbs at 10 locations.
The City sent out 10 letters to firms which generally perform this time of work, including
Quantum Contracting and Abcon Paving, the two firms which have performed this work for the
city in the past. Also, to insure that we were reaching a wide range of bidders, this project was
bid over the RFP Depot bidding service. This is an electronic bidding service that the City
utilizes to alert contractors when projects are being bid. The contractors can go directly to the
RFP Depot website and submit their bid.
Of the ten firms who submitted bids, only two were firms included in the letters that we sent out
to notify contractors that had previously worked in this area. The other eight bids were
submitted by contractors after they were notified by the RFP Depot website. In this particular
case, it worked to the City's advantage as the low bidder on the project, Estrada Concrete, was
not a firm that we had worked with in the past; but, was a firm that was alerted by the RFP
Depot. Estrada Concrete's bid is approximately 14% lower than the next low bid and about 23%
lower than our current sidewalk repair price.
We allocate $100,000 per year in the Infrastructure Maintenance Fund for sidewalk repairs.
However, based on the current requests that we have, the Estrada Concrete bid totaled
$78,801.10. Because their bid was less than we expected, we will be adding additional locations
to be repaired during the course of the year. The additional locations are a combination of City
initiated repairs and additional repairs in areas that we work in.
Because Estrada Concrete has not previously worked in the City of Coppell and because I was
unfamiliar with their work, I contacted the cities of Euless and Allen, which were listed as
references for Estrada Concrete. Representatives from both cities stated that Estrada Concrete
had worked with them and successfully completed projects ranging from $70,000 to $300,000.
The City of Coppell recommends awarding the FY 06/07 Sidewalk Replacement Project to
Estrada Concrete in an amount of $100,000, as budgeted in the Infrastructure Maintenance Fund.
Staff will be available to answer any questions at the council meeting.
BID TABULATION: SIDEWALK PAVEMENT REPAIR FY 06/07 BID #Q- 1106 -03
Item
Quantity
Unit
Description
ESTRADA
GOTECK
PAVEMENT
JIM BOWMAN
I
ADVANCED
SERV
PAVING
1
15,441
SF
Remove /Replace Sidewalk
$4,30
$66,396.30
$5.00
$77,205.00
$5.29
$81,682.89
$6.00
$92,646.00
$6.04
$93,263.64
1 -84
Failures
11
2,286
SF Remove
/Replace Sidewalk
$4.30
$9,829.80
$5.00
$11,430.00
$5.29
$12,092.94
$6.15
$14,058.90
$6.04
$13,807.44
85 -101
Failures
1
III
103
LF
Remove /Replace Curb & Gutter
$25.00
$2,575.00
$30.00
$3,090.00
$32.97
$3,395.91
$25.00
$2,575.00
$24.00
$2,472.00
102 -109
Failures
$78,801.10
$91,725.00
$97,171.74
$109,279.90
$109,543.08
Item
Quantity
Unit
Description
KLUTZ CONST
COLE CONST
HUMHREY &
TEXAS STANDARD
NORTHSTAR
MORTON
1
15,441
SF
Remove/ReplaceSidewalk
$6.15
$94,962.15
$6.50
$100,366.50
$6.99
$107,932.59
$9.00
$138,969.00
$9.50
$146,689.50
1 -84
Failures
II
2,286
SF
Remove /Replace Sidewalk
$6.15
$14,058.90
$7.00
$16,002.00
$6.99
$15,979.14
$9.00
$20,574.00
$9.50
$21,717.00
85 -101
Failures
1I1
103
LF
Remove /Replace Curb&
$30.00
$3,090.00
$32.00
$3,296.00
$32.60
$3,357.80
$100.00
$10,300.00
$70.00
$7,210.00
102 -109
Gutter Failures
L — 1
$112,111.05
$119,664.50
$127,269.53
$169,843.00
$175,616.50
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