MA FY 0607-AG070522- T H E- C I T Y- O _F DEPT: Engineering
AGENDA REQUEST FORM COPP ELL
- � � DATE: May 22, 2007
7 p
ITEM #: 12
WORK SESSION 1:1 CONSENT Z REGULAR
ITEM TY PE: CONTRACT /BID or PROPOSAL
ITEM CAPTION:
Consider approval to rescind the previously awarded Bid # Q 1106-04f or the annual Reinforced Concrete Paving
Repair Project to Ken -Do Contracting and to award Bid # Q 0507 -01 for the rebid of the annual Reinforced Concrete
Paving Repair Project to Laughley Bridge and Construction, Inc. in an amount of $300,000 as budgeted in the
Infrastructure Maintenance Fund; and authorizing the City Manager to sign.
GOAL(S):
'i go
EXECUTIVE SUMMARY:
Approval of this project will allow repairs to begin on the citizen generated street and alley repair lists.
Staff vvill be available to answer any questions at the council meeting.
FINANCIAL COMMENTS:
Funds are budgeted in the Infrastructure Maintenance Fund for this contract.
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Staff recommends approval of the award of the bid to Laughley APPROVED BY
4`.ITY t'0
Bridge and Construction, Inc. in an amount of $300,000 for the annual ON AfrIOVE )ATE
Street and Alley Repair Project.
• Libby Bal'
200 23
11
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#Annual Street Repair Project
T H E C 1 T Y O F
COPPELL
e x a
A S 1 6
MEMORANDUM
TO: Mayor and City Council
FROM: Kenneth M. Griffin, P.E., Director of Engineering and Public Works
DATE: May 22, 2007
REF: Consider approval to rescind the previously awarded Bid #Q- 1106 -04 for the
annual Reinforced Concrete Paving Repair Project to Ken -Do Contacting L.P.
and to award Bid # Q- 0507 -01 for the rebid of the annual Reinforced Concrete
Paving Repair Project to Laughley Bridge and Construction, Inc. in an
amount of $300,000, as budgeted in the Infrastructure Maintenance Fund; and
authorizing the City Manager to sign.
On December 19, 2006, the City of Coppell received and opened 7 bids for our yearly street and
alley repair program. The contract for this project has a clause to extend the contract for up to
four additional one -year periods. Our street and alley repair program for 2007 consists of
approximately 4,000 square yards of street repair, at over 50 locations and approximately 2,500
square yards of alley repair at over 60 locations. Also, it includes the removal and replacement of
approximately 100 linear feet of curbs at 10 locations.
On January 23, 2007, the City of Coppell awarded the bid for street repair to Goteck Enterprises,
who was the low bidder. Representatives of Goteck Enterprises notified the Purchasing
Department that they were unable to bond up to $300,000.
Therefore, on February 27, 2007 an agenda item was presented to rescind the previously awarded
bid to Goteck Enterprises and to award the bid to the second low bidder, Ken -Do Contracting,
L.P. Ken -Do Contracting attempted to renegotiate their bid prices and was non - responsive when
contacted by the Purchasing Department; therefore, the project was rebid and on May 1, 2007
five bids were received and opened.
This agenda item is being presented to rescind the previously awarded bid to Ken -Do
Contracting and to award the rebid of the Reinforced Concrete Paving Repair Project to the low
bidder, Laughley Bridge Construction Inc. We allocate $300,000 per year in the Infrastructure
Maintenance Fund for street and alley repairs and based on the current requests that we have, the
Ken -Do Contracting bid totaled $382,580.00. Work up to $300,000 will be completed based on
priority and the date the request was received. The remaining repairs will become part of the FY
07/08 Concrete Replacement Program.
�(-As i�
Da- "r .P. has not previously worked in the City of Co l; their
references for completed projects in DeSoto, Benbrook and Fort Worth were very good. All
three cities stated that they had no issues, Laughley Construction was very responsive and work
was completed on time.
The Engineering Department recommends awarding the FY 06/07 Street and Alley Replacement
Project to Laughley Bridge Construction, Inc. in an amount of $300,000, as budgeted in the
Infrastructure Maintenance Fund. Staff will be available to answer any questions at the council
meeting.
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City of Coppell
Bid #Q- 0507 -01 - Reinforced Concrete Pavement Repairs
7 �Dd.
3 ie
May 1, 2007 10:18:55 AM CDT
P. 1
Creation Date Apr 12, 2007 End Date May 1, 2007 10:00:00 AM CDT
Start Date Apr 12, 2007 4:56:48 PM CDT Awarded Date Not Yet Awarded
11 ........... .........._......._...._...._................................_............._............................................................................._.................... .................__.........__.
Q- 0507- 01 -1 -03 1 A lley F ailures ?
Unit Price Qt
Vendor i y /Unit Total Price Attch.l Doc
_s _ _ .__
... _____............___. .................- __.___.__ ........_....... . ........ _.. ._._ _ ..... .._......._..........
Laughley Bndge & C..onstruction_ First Offer - $58.00 1 / square and -
9 Y $58.00 Y
City of Coppell
Agency Product Code:
Agency Notes:
Supplier Product Code:
;Vendor Notes:
Ken -Do Contractin LP_
9L—
( First Offer -
T --
$60.00 1 /square yard $60.00
Agency Product Code:
f
__ ...... .......___..__._.,,_._.....,,, ......_,...._„__,......_..__._.
..
... ............. ...............................
Supplier Product
Agency Notes:
Co de:
Nendor Notes:
Estrad Con crete
First Offer -
_..__
$60.75 = 1 / square yard ! $60.75
Agency Product Code:
Supplier Product Code:
Agency Notes:
Vendor Notes:
..................... ......... . .......... .. ............... ..................................... ..... ...................... ............................
Pavement Services
............................. 1111... .._ ...
�_..✓ "First Offer -
t
..
$61 .86 1 / square yard i $61-86
Agency Product Code:
__ ___________1___
___1 11_______ -_ _._ ___.._____.
- _. .____--- ______ ---
!Supplier Product Code
Agency Notes:
;Vendor Notes:
_,,. . . ...................
Com an
Advanced Paving Company
First Offer
+......... _..._......_ .._....... ._._...._. ... ........... -
$85 32 1 / square yard $85.32
Agency Product Code
Agency Notes.
;Supplier Product Code
':Vendor
Notes:
Q-0507-01-1-05 -05 Calendar D
__........_..11 _..__.
Vendor
_.._ ... .........
.
agency Product Code:
agency Notes:
Agency Product Code:
Agency Notes:
Ken -Do Contracting, LP
1.11.1 . ... ......
Agency Product Code:
ion_
Unit Price Qty /Unit i
_............_ ___1 1111. .__
First Offer - 1 /day
Supplier Product Code:
Vendor Notes:
--- _ ..........W200 Calendar Days......_.._._.........
First Offer - 1 1 /day
... 1
............... ............................... ; .......................
Supplier Product Code:
!Vendor Notes
120 Calendar Days
First Offer 1 / day
jsupplier Product Code:
Y
Y
Y
Y
Total Price ! Attch. ' Docs
Y
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May 1, 2007 10:18:55 AM CDT
p. 2
City of Coppell
ncy Notes:
;Vendor Notes:
____....__........__._.__.
Estrada_Concrete
$148.25
225 Calendar Days
ida Concrete
Address 1623 garza
l
;First Offer -
.................
1 / day Y
ncy Product Code:
__._ _._____ . ........................._.._..............__..._............. ..........._.._.....__...__.._, .......,........ _... --
Supplier Product Code:
ncy Notes:
Vendor Notes:
________________ _________________._._......____ __,
_,_,,.__.__.......___..__.
;Before Sept. 30, 2007
3nced Paving Companv __..,...._ ............... .._._...........,,,...:`,First
_.__ _..___._......,..,.. _......_ .................._._..
___....____...._..__.._.
Offer -
;.,_. __..__._____ y ._..__,___.......__....____.._,_......._...____....,_...._.....____.._______ ________�___.._.._...._________ ________
1 / da Y
ncy roduct Code:
...........,
..._. _ _.. _......._ ..................._._.. ..___..._.____.._..,.._...__... _ WW_.__
;Supplier Product Code:
ncy Notes:
(5/5 items)
;Vendor Notes:
...................................................................................................................... .............................__
1120 Calendar Days
Vendor Totals
F . � .,_ ._............_.._....,_..._.._
____....__........__._.__.
Estrada_Concrete
$148.25
(5/5 items)
Bid Contact francisco estrada
Address 1623 garza
estradafranciscoOsb .net
dallas, TX 75216
Ph 469- 877 -6635
I Fax 214 - 372 -5623
i
(Agency Notes:
Vendor Notes:
Laughley_Bri_dge & Construction
$153.00
(5/5 items)
Bid Contact Charles Laughley
Address P. O. Box 123800
Ph 817 -401 -3306
Fort Worth, TX 76121
Fax 817 - 341 -1707
i
Agency Notes:
Ven dor Note
Pavement Services
$1 65.79
(5/5 items)
Bid Contact Tom Sullivan
Address po box 1107
tomC?nopothole,com
Ph 817 - 540 -0652
Euless, TX 76039
!Agency Notes:
Vendor Notes:
Ken-Do_Cont_racting, LP
$175.50
(5/5 items)
Bid Contact Ken Halverson
kendo60C�_a_ol__,com
Address P O Box 20001
Desoto, TX 75115
Ph 972 -230 -7038
Agency Notes:
Vendor Notes:
Advanced Paving Company_
$200.64
(5/5 items)
Bid Contact Les Rogers
Address 2257 Joe Field Road
IrogersOadvancedpavingco com
Dallas, TX 75229
i Ph 972 - 245 -0000
Fax 972 - 247 -2011
AAgency Notes:
_._.........__.........__..........._..__ ....................__.....__.........__...........................__..........._.............__.........__............................_..................................._......................__.................._..._...
Vendor Notes:
1
.........._....._.............;
»; 'All bids /proposals submitted for the designated project are reflected on this tabulation sheet. However, the listing of the
bid /proposal on this tabulation sheet shall not be construed as a comment on the responsiveness of such bid /proposal or as any
indication that the agency accepts such bid /proposal as being responsive, The agency will make a determination as to the
responsiveness of the vendor responses submitted based upon compliance with all applicable laws, purchasing guidelines and
project documents, including but not limited to the project specifications and contract documents. The agency will notify the
successful vendor upon award of the contract and, as according to the law, all bid /proposal responses received will be available
for inspection at that time.
May 1, 2007 10:18:55 AM CDT
p. 3